GEM

Indian Air Force Hand Held Communication Sets Tender Bagpat Uttar Pradesh 2025

Bid Publish Date

31-Oct-2025, 11:28 am

Bid End Date

13-Nov-2025, 12:00 pm

Bid Opening Date

13-Nov-2025, 12:30 pm

Location

BAGHPAT , UTTAR PRADESH

Progress

Issue31-Oct-2025, 11:28 am
AwardPending
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Quantity

40

Bid Type

Two Packet Bid

Key Highlights

  • β€’ Technical standards: 2-year warranty, OEM warranty certificates required at delivery
  • β€’ Service capability: must have functional service centers in each consignee state or establish within 30 days
  • β€’ Quantity flexibility: option clause allows Β±25% quantity variation during and after award
  • β€’ Obsolescence rule: offered handheld sets must have at least 5 years residual market life
  • β€’ Delivery terms: calculate additional time when increasing quantity; minimum extension of 30 days
  • β€’ Payment terms: standard tender processes; ensure compliance with EMD and financial due diligence
  • β€’ Past experience: proof of relevant defense handheld comms projects acceptable

Tender Overview

The Indian Air Force invites bids for Hand Held Communication sets to be delivered to Bagpat, Uttar Pradesh 250101. No start/end dates or estimated value are published; however, the contract allows a 25% quantity variation during placement and currency of contract, with delivery timing calculated as specified. The procurement emphasizes non-obsolescence (minimum 5 years residual market life) and requires OEM warranty and certified after-sales support across India. A pivotal differentiator is the obligation to establish or prove existing functional service centers in the consignee state within 30 days of award. This tender targets suppliers with robust defense-grade handheld comms capability and nationwide service reach.

Technical Specifications & Requirements

  • Product category: Hand Held Communication sets for defense use
  • No explicit technical specs available in tender data; bidders must rely on the OEM’s stability and lifecycle assurances
  • Warranty requirement: 2 years from final acceptance or after installation/commissioning if included, with OEM warranty certificates at delivery
  • After-sales: system must include installation, commissioning, training, troubleshooting, and maintenance support in INDIA
  • Service network: functional service center in each consignee state; where not present, establishment within 30 days of contract award
  • Obsolescence policy: products must have at least 5 years residual market life; not declared end-of-life by OEM during supply term
  • Delivery terms: option clause permits increased quantity up to 25%; delivery period adjustments governed by the calculated extension formula

Terms, Conditions & Eligibility

  • EMD: not disclosed in data; bidders must comply with standard security deposit/EMD as per procurement norms
  • Warranty: 2 years; OEM certificates to be submitted at delivery
  • Service Centers: required in-state presence or establishment within 30 days of contract award; evidence must be provided
  • Experience: proof acceptable via listed documents; emphasis on past projects possibly relevant to defense-grade handheld comms
  • Financial health: bidder must avoid liquidation or bankruptcy; an undertaking is required
  • Obsolescence: product must have at least 5 years residual market life; not end-of-life at OEM
  • Delivery: option period and extension rules apply per clause; delivery time extends with quantity changes, minimum 30 days if applicable

Key Specifications

  • Product: Hand Held Communication sets

  • Lifecycle: minimum 5 years residual market life

  • Warranty: 2 years from final acceptance or post-installation

  • Service: installation, commissioning, training, troubleshooting, maintenance

  • Service centers: presence in each consignee state or establishment within 30 days

  • Delivery variation: Β±25% quantity, extended delivery period formula

Terms & Conditions

  • Option to increase/decrease quantity by up to 25% at contract placement and during currency

  • Two-year warranty with OEM certificates required at delivery

  • Functional service centers across all consignee states or 30-day setup window

  • Product must have at least 5 years of market life remaining

  • Non-obsolescence requirement to ensure continued OEM support

Important Clauses

Payment Terms

Standard tender payment terms apply; EMD required; OEM warranty certificates must accompany delivery

Delivery Schedule

Delivery period adjusted based on quantity changes; minimum extension 30 days; extended delivery starts after original delivery date

Penalties/Liquidated Damages

Penalty provisions to be as per standard government procurement norms; specific LD rates not disclosed here

Bidder Eligibility

  • No ongoing liquidation, court receivership, or bankruptcy

  • Non-obsolescence: product must have 5+ years of residual market life

  • Proven capability to establish or operate service centers within 30 days of award

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for relevant defense handheld communication projects

4

Financial statements demonstrating financial health

5

EMD/Security deposit proof as per procurement norms

6

OEM authorization or代理证书 (if applicable)

7

Technical compliance certificates from OEM

8

Evidence of established or planned Service Centre in required states

Frequently Asked Questions

How to bid for hand held communication sets tender in Bagpat UP 2025

Bidders should ensure they meet non-obsolescence (5 years residual life), provide OEM warranty certificates, establish or prove a Functional Service Centre in each consignee state within 30 days of award, and submit required GST/PAN, experience, and financial documents with the bid.

What documents are required for IAF hand held comms tender 2025

Submit GST certificate, PAN card, experience certificates for defense comms projects, financial statements, EMD proof, OEM authorization, and technical compliance certificates; provide evidence of service centers or plans to establish within 30 days.

What is the warranty and service requirement for bid submission

Warranty must be 2 years from final acceptance or post-installation; OEM warranty certificates required at delivery; after-sales service must be available nationwide with installation, commissioning, training, and maintenance support.

What is the quantity variation allowed in this tender

The purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during contract currency; delivery time adjusts based on the formula provided, with a minimum of 30 days extension.

What are the eligibility criteria for service centers in this bid

Bidder must have a functional service center in each consignee state or establish one within 30 days of award; payment release is contingent on submission of evidence of the service center.

What standards or lifecycle criteria apply to the handheld sets

Offered sets must have at least 5 years residual market life and must not be declared end-of-life by the OEM during the contract term; no explicit IS/ISO standard is listed in data.

When will delivery be expected after award for this bid

Delivery period is governed by the original delivery order; any option-based extension follows the calculation (Increased quantity Γ· Original quantity) Γ— Original delivery period with a minimum 30 days.

What is required for OEM certification in this tender

Submit OEM authorization certificates and include OEM warranty documentation; ensure service centers align with consignee locations across the state where hardware will be deployed.