GEM

Oriental Insurance Company Ltd High End Laptop Tender Ernakulam Kerala 2025

Posted

23 Oct 2025, 06:05 pm

Deadline

12 Nov 2025, 04:00 pm

EMD

₹50,000

Value

₹28,00,000

Location

ERNAKULAM , KERALA

Progress

Issue23 Oct 2025, 06:05 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

41

Bid Type

Two Packet Bid

Key Highlights

  • • Exact product: High End Laptop - Notebook (Q2) with processor variety and factory pre-loaded OS
  • • EMD amount: ₹50,000; DD payable to The Oriental Insurance Co Ltd, Ernakulam
  • • Option clause: +/- 25% quantity change during and after contract with pro-rated delivery period
  • • 5-year residual market life requirement to avoid obsolescence per OEM guidance
  • • Malicious Code Certificate mandatory; OEM Authorization required for distributors
  • • GST handling: bidder to manage GST; reimbursement as actuals or capped at quoted rate

Categories 1

LAPTOP

Tender Overview

Organization: Oriental Insurance Company Ltd, under the Department of Financial Services in Ernakulam, Kerala. Product category: High End Laptop - Notebook (Q2) with an estimated value of ₹2,800,000 and EMD ₹50,000. Scope includes laptops with processor options (base and higher), factory pre-loaded OS, configurable RAM (GB), display diagonal (cm), and storage capacity (GB). The contract may include a 25% quantity option during and after award, with delivery timelines calculated from the last delivery date. Additional requirements include OEM authorization, malicious code certificate, and DD-based or PBG payment security. Unique aspects include GST handling as per supplier’s rate and non-obsolescence life of at least five years. This tender emphasizes compliance with security and supply standards for government procurement in Kerala.

Technical Specifications & Requirements

  • Product category: High End Laptop - Notebook (Q2)
  • Processor options: Base Processor Number; Higher Processor Number
  • Operating System: Factory pre-loaded OS
  • Memory: RAM Size (GB) as specified in bid
  • Display: Display Size (cm) diagonal as per BOQ
  • Storage: Capacity of Storage Drive (GB)
  • Certifications/Compliance: OEM Manufacturer Authorization; Malicious Code Certificate; GST applicability clarified by bidder; payment security via DD in favor of The Oriental Insurance Co Ltd, Ernakulam
  • Delivery/Quantity: Option clause allowing up to 25% increase; delivery period tied to last delivery order date
  • Special terms: Ensure products not declared end-of-life within 5 years residual market life; optional GST treatment per bidder’s rate; obsolescence risk mitigated through active OEM support

Terms, Conditions & Eligibility

  • EMD: ₹50,000 (payment method includes DD in favor of The Oriental Insurance Co Ltd, Ernakulam or alternative PBG as per GeM GTC)
  • Experience/turnover: Not explicitly stated; bidders must comply with OEM authorization and post-sale support
  • Delivery terms: Delivery period linked to contract delivery order; extended delivery time calculations based on quantity variation
  • GST: Bidder to compute GST; reimbursement as per actuals or applicable lower rate
  • Documents: Manufacturer authorization; Malicious Code certificate; EMD submission; GST/PAN; technical compliance; financial statements may be required
  • Warranty/Support: Not specified; ensure OEM-backed warranty aligns with government procurement norms
  • Penalties: Not detailed; ensure adherence to option clause and timely delivery
  • Payment terms: Not fully specified; DD/PBG options indicate secure payment mechanisms

Key Specifications

  • High End Laptop - Notebook (Q2) with Base and Higher Processor Number

  • Factory pre-loaded Operating System

  • RAM Size (GB) as per tender, Storage Capacity (GB) as per tender

  • Display Size (cm) diagonal as per BOQ

  • Storage drive capacity specified in GB

  • OEM Manufacturer Authorization required

  • Malicious Code Certificate to be uploaded with bid

  • DD in favor of The Oriental Insurance Co Ltd, Ernakulam for EMD; PBG option available

Terms & Conditions

  • EMD of ₹50,000 to be submitted with bid; DD payable in Ernakulam

  • Quantity may be increased by up to 25% during contract at contracted rates

  • Bidders must provide OEM authorization and Malicious Code certificate

  • GST as per bidder's rate; reimbursement as actuals or as per applicable rates

  • Non-obsolescence requirement: at least 5 years residual market life

Important Clauses

Payment Terms

EMD ₹50,000; DD payable to The Oriental Insurance Co Ltd, Ernakulam; PBG option available per GeM GTC

Delivery Schedule

Delivery period to commence from last date of original delivery order; option clause may extend delivery time proportionally with minimum 30 days

Penalties/Liquidated Damages

Penalties not explicitly stated; ensure compliance with delivery timelines and option clause

Bidder Eligibility

  • OEM authorization/Manufacturer authorization for laptops

  • Non-obsolescence lifecycle: product must have at least 5 years residual market life

  • Compliance with Malicious Code certificate and GST requirements

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Base Processor Number AMD Ryzen 7 5825U or Intel Core i7-1265U, For Higher Processor Or higher
Processor Higher Processor Number Not Applicable as Base Processor is Selected, AMD Ryzen 7 7730U, AMD Ryzen 7 PRO 7730U, AMD Ryzen 7 7735U, AMD Ryzen 7 PRO 7735U, AMD Ryzen 7 8840U, AMD Ryzen 7 8840HS, AMD Ryzen 7 7840U, AMD Ryzen 7 PRO 7840U, AMD Ryzen 7 7840HS, AMD Ryzen 7 PRO 7840HS, AMD Ryzen 9 7940HS, AMD Ryzen 9 PRO 7940HS, Intel Core i7-1355U, Intel Core i7-1365U, Intel Core 7 150U, Intel Core Ultra 7 155U, Intel Core Ultra 5 125U, Intel Core Ultra 7 165U, Intel Core i7-1280P, Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core 7 250U, Intel Core Ultra 5 225U, Intel Core Ultra 5 235U, Intel Core Ultra 7 255U, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16, 32 Or higher
Display Display Size (in cm) - Diagonal 38.08 to 40.62 (15 In to 15.99 In), 40.63 to 43.16 (16 In to 16.99 In)
Storage Capacity of Storage Drive (in GB) 1024

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization / manufacturer authorization certificate

4

Malicious Code certificate

5

Experience certificates (if applicable to bid)

6

Financial statements (as required by buyer terms)

7

EMD submission document (DD or alternative as per GeM GTC)

8

Technical bid documents demonstrating hardware specifications

Frequently Asked Questions

How to bid for the high end laptop tender in Ernakulam Kerala 2025?

Bidders must submit GST registration, PAN, OEM authorization, Malicious Code certificate, and EMD ₹50,000 via DD payable to The Oriental Insurance Co Ltd, Ernakulam. Include technical compliance documents showing processor options, RAM, storage, and factory pre-loaded OS; ensure 25% quantity option is understood and accepted.

What documents are required for Oriental Insurance laptop procurement in Kerala?

Required documents include GST certificate, PAN, OEM authorization, Malicious Code certificate, EMD submission, and technical bid documents proving processor options, RAM, storage, and display specs. Financial statements may be requested; ensure vendor details and warranty terms are aligned with buyer terms.

What are the delivery and payment terms for this laptop tender in Ernakulam?

Delivery schedule is calculated from the last date of the original delivery order with a minimum 30 days for any extended period. Payment terms reference EMD and DD/PBG options, with GST reimbursement based on actuals or applicable lower rate; exact payment milestones are to be detailed in the contract.

What are the hardware specifications required for the laptops in this tender?

Hardware specs include processor options (base and higher), factory pre-loaded OS, RAM size in GB, display size in cm, and storage capacity in GB. Exact RAM and display dimensions are specified by BOQ; ensure the model offers non-obsolescence for at least 5 years and OEM authorization.

What is the EMD amount and how should it be submitted for the Kerala laptop bid?

EMD is ₹50,000. Submit via Demand Draft in favor of The Oriental Insurance Co Ltd, payable at Ernakulam, or as permitted by GeM GTC for security deposit; ensure the instrument reaches the procurement committee with bid submission.

Are there any mandatory certificates for malware and security in this laptop tender?

Yes, a Malicious Code certificate must be uploaded, certifying no embedded malware or IP infringement risks. Failure to provide may breach contract terms; ensure hardware and software do not enable data exfiltration or damage.

What is the 25% option clause in the Oriental Insurance laptop tender in Kerala?

The purchaser may increase or decrease the order quantity up to 25% at contract time and during currency, at contracted rates. Delivery calculations for additional quantity start from the last date of the original delivery order, with minimum 30 days extension if required.

What about OEM authorization requirements for this laptop procurement in Ernakulam?

Bidders must provide OEM/Manufacturer Authorization with details including name, designation, address, email, and phone. This ensures post-sale service, warranty support, and official product eligibility for government procurement in Kerala.

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