GEM

Bharat Electronics Limited Water Cooler Tender Bengaluru Karnataka 2025 – BIS/Type Test/OEM Compliance

Posted

21 Oct 2025, 11:38 am

Deadline

11 Nov 2025, 09:00 am

Location

BANGALORE , KARNATAKA

Progress

Issue21 Oct 2025, 11:38 am
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Categories 2

COOLER WATER COOLER

Tender Overview

Organization: Bharat Electronics Limited (bel) under the Department of Defence Production, issuing a water cooler procurement in BANGALORE, KARNATAKA. The scope includes Supply, Installation, Testing, Commissioning of Water Coolers and training of operators, with data sheets required and OEM authorization where applicable. Key documentation includes PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, and BIS/type test certificates. The contract allows for potential quantity adjustments up to 50% under the option clause and mandates GST-compliant invoicing in the consignee name. Unique requirement: data sheet alignment with product specifications; OEM-certified resources for setup; mandatory vendor authorization from OEM for distributors.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing, Commissioning of water coolers and operator training; statutory clearances if any
  • Data sheets: Upload data sheet for offered product(s); ensure alignment with technical parameters to avoid rejection
  • Certifications: BIS licence, type test certificates, approval certificates required
  • OEM/Authorisation: OEM or OEM-certified resources or OEM-authorised reseller for installation and commissioning
  • Imported products: If applicable, OEM should have registered Indian office for after-sales service
  • Invoicing: Invoice must be in the consignee name with the consignee GSTIN; GST portal payment proof required
  • Delivery/Option Clause: 50% quantity variation plus conforming delivery time adjustments per tender terms
  • Data verification: mismatch between data sheet and product specs can lead to bid rejection
  • BOQ: Not applicable (0 items)

Terms, Conditions & Eligibility

  • Documents to submit: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization/certificate; data sheet; BIS/type test certificates
  • Data sheet compliance: Must match offered product specifications; mismatches risk bid rejection
  • OEM authorization: Required for distributors; provide authorization form with OEM details
  • Scope of supply: Includes installation, testing, commissioning, and operator training; statutory clearances if any
  • Invoice terms: GST invoice and GST portal payment screenshot required; invoicing in consignee name with GSTIN

Key Specifications

  • Supply, Installation, Testing, Commissioning of water coolers

  • Data Sheet alignment with product specifications

  • BIS licence and type test certificates

  • OEM authorization requirement for installation/commissioning

  • Imported products require Indian registered office for after-sales service

  • Invoice to be raised in consignee name with GSTIN; GST portal payment proof

Terms & Conditions

  • 50% quantity option clause for increase/decrease at contracted rates

  • Data sheet must match product specifications; bid risk on mismatch

  • OEM authorization required for distributors and installation oversight

Important Clauses

Delivery Terms

Delivery/extension time to be calculated under option clause: Increased quantity ÷ Original quantity × Original delivery period (min 30 days); may extend up to original delivery period

Payment & Invoicing

Invoice must be raised in consignee name with consignee GSTIN; submit GST invoice and GST portal payment screenshot on GeM

Manufacturer Authorization

OEM or authorized reseller required; submission of authorization form with OEM details

Bidder Eligibility

  • Eligibility to supply water coolers with OEM/authorized reseller backing

  • GST registration and PAN validation

  • Compliance with BIS/type test certificates for water coolers

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate (certified by bank)

5

Data Sheet of offered product(s)

6

OEM/OEM-certified authorization certificate

7

Manufacturer Authorization (if distributor submitter)

8

BIS licence, type test certificate, approval certificates

9

GST invoice copy and GST portal payment screenshot

Frequently Asked Questions

How to participate in BEL water cooler tender in Bengaluru 2025?

Bidders must submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, data sheet, and OEM authorization. Ensure BIS/type test certificates are uploaded. Invoices must be raised in the consignee name with GSTIN; provide GST portal payment screenshot. The scope covers supply, installation, testing, commissioning, and operator training.

What documents are required for BEL water cooler procurement in Karnataka?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, data sheet of offered cooler, OEM authorization, BIS/type test certificates, and GST-compliant invoice. Distributors must furnish Manufacturer Authorization; imported items need Indian office for after-sales support.

What are the technical specifications for water coolers in this tender?

Specifications emphasize supply, installation, testing and commissioning with data sheet alignment. Certifications required include BIS licence and type test certificates. OEM/authorized reseller involvement is mandatory for installation, commissioning and training; ensure data sheet matches product parameters.

What is the payment terms for the BEL water cooler contract?

Payments must be supported by GST-compliant invoices raised in the consignee name with the consignee GSTIN. Upload GST invoice and GST portal payment screenshot on GeM. Exact payment schedule is linked to contract issuance and delivery milestones.

What is the delivery time and option clause for quantity changes?

The tender permits up to 50% variation in quantity at contract rates. Delivery time is adjusted using: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Extended periods may be allowed to match original term.

What standards and certifications are required for BEL water coolers?

BIS licence and type test certificates are mandatory; OEM authorization must be provided for installation and commissioning; imported products require an Indian registered office for after-sales service. Ensure data sheet and product specs align with these standards to avoid rejection.

What is required for OEM authorization in this tender?

Submit Manufacturer Authorization with OEM name, designation, address, email, and phone number. OEM or OEM-certified resources must handle installation, testing and training; where applicable, an OEM authorization form from the manufacturer is mandatory for non-employee bidders.

What documents demonstrate compliance with GST for this tender?

Provide GSTIN copy, GST invoice, and the GST portal payment screenshot. Invoices must be raised in the consignee name with the consignee GSTIN, and the data sheet must be matched to the offered product to avoid rejection.