GEM

Indian Army Procurement Tender for File Compactors, Projector Screens, Portable Projector, P4LED Outdoor Display Panel with Module LED Controller & Wall Fabrications, Acrylic Display Board with Backlight 2025

Posted

22 Oct 2025, 06:02 pm

Deadline

01 Nov 2025, 07:00 pm

Location

JAIPUR , RAJASTHAN

Progress

Issue22 Oct 2025, 06:02 pm
AwardPending
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Quantity

16

Category

P4 LED Display panel board for outdoor with module led controller and wall fabrications

Bid Type

Two Packet Bid

Key Highlights

  • • Organizational scope: Indian Army / Department of Military Affairs
  • • Product breadth: file compactors, projector screens, portable projectors, P4LED outdoor display panels with LED controller, wall fabrications, acrylic backlit display boards
  • • Standards/Certification: OEM warranty certificates required; IS/IS- style standards not specified; IS/IEC not stated
  • • Special clauses: installation, commissioning and training included; maintenance service network in India required
  • • Eligibility: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documentation
  • • Warranty/Support: OEM warranty; post-installation rectification guarantee; service centers near consignee destinations
  • • Penalties/LD: Not detailed in terms; ensure compliance with standard supply/install contracts
  • • Delivery: SITC scope implies coordinated installation; no explicit delivery windows provided

Categories 5

DISPLAY BOARD PANEL PROJECTOR SCREEN ELECTRICAL BOARD PROJECTOR

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for multiple product categories, including file compactors, projector screens, portable projectors, P4LED outdoor display panels with module LED controllers and wall fabrications, and acrylic display boards with backlight and logos. The scope covers end-to-end supply, installation, testing and commissioning across unspecified sites in India. The bid package requires OEM warranty certificates and a robust after-sales network within India. Key differentiators include a mandatory installation, commissioning, training and maintenance service capability, plus formal vendor code creation documentation. The opportunity involves a diverse equipment mix, with emphasis on reliable after-sales support and nationwide service presence.

Technical Specifications & Requirements

  • Product categories: file compactors, projector screens, portable projectors, P4LED outdoor display panels with module LED controllers, wall fabrications, acrylic display boards with backlight and logos
  • Scope: Supply, Installation, Testing and Commissioning (SITC) of all listed goods
  • Warranty: OEM warranty certificates required at delivery; guaranteed rectification during warranty period; installation/commissioning included per scope
  • Service footprint: Well-established Installation, Commissioning, Training and Maintenance service network in India; service centers near consignee destinations to be uploaded with bid
  • Documentation: Copy of PAN, GSTIN, Cancelled Cheque; EFT Mandate certified by bank; vendor code creation documents; OEM authorizations
  • Compliance: Warranty terms align with supplier warranty from date of acceptance or post-installation, whichever occurs later
  • Delivery/installation details: Not explicitly quantified; SITC implies coordinated site work

Terms, Conditions & Eligibility

  • EMD or security Deposit: Not explicitly specified in terms; ensure bid submission documents include standard Indian Army security requirements
  • Credentials: PAN, GSTIN, Cancelled cheque, EFT Mandate; OEM authorization where applicable
  • Warranty & after-sales: OEM warranty certificates required at delivery; service centers in India; maintenance and training commitments
  • Scope of supply: SITC of all listed goods; installation, testing and commissioning included in bid price
  • Vendor code creation: Required documentation for vendor registration; include installation and commissioning capabilities
  • Compliance with terms: Ensure bid aligns with warranty, service network and SITC scope
  • Delivery terms: Co-ordination with consignee locations for installation; no fixed delivery timeline stated

Key Specifications

    • Product/service names: File compactors, Projector screen, Portable projector, P4LED outdoor display panel with module LED controller, Wall fabrications, Acrylic display board with backlight and logo
    • Quantities: Not specified in BOQ (N/A); 5 items listed in BOQ with N/A quantities
    • EMD/Value: Estimated value not disclosed; EMD amount not specified in terms
    • Experience: Requires established after-sales service network in India; installation and commissioning capability
    • Standards/Testing: No explicit standards listed; OEM warranty and service coverage required
    • Delivery/Installation: SITC (Supply, Installation, Testing and Commissioning) included

Terms & Conditions

  • EMD/financial security not explicitly specified in terms; ensure bid includes standard security measures

  • Warranty: OEM warranty certificates required; on-site warranty from acceptance/installation date

  • SITC: Price must cover supply, installation, testing and commissioning; training and maintenance implied

Important Clauses

Payment Terms

Not explicitly specified in tender; include standard Indian Army procurement terms and ensure compatibility with SITC framework

Delivery Schedule

No fixed delivery deadlines provided; SITC implies phased installation coordinated with consignee sites

Penalties/Liquidated Damages

No LD/penalty details stated; bidders should clarify penalties in final contract

Bidder Eligibility

  • Demonstrated installation, commissioning and maintenance capabilities for electronic display systems and office furniture like file storage units

  • Legal entity with PAN and GSTIN; EFT facility; bank certification for EFT mandate

  • OEM authorizations for LED display panels and projectors; established service centers in India

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 File Compactors File Compactor 12 pieces arvind@3p 15
2 Projector Screen Projector Screen 1 pieces arvind@3p 15
3 Portable Projector Portable Projector 1 pieces arvind@3p 15
4 P4 LED Display panel board for outdoor with module led controller and wall fabrications P4 LED Display panel board for outdoor with module led controller and wall fabrications 1 set arvind@3p 15
5 Acrylic Display board with backlight and logo Acrylic Display board with backlight and logo 1 pieces arvind@3p 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

OEM authorization certificate (where applicable)

6

OEM warranty certificates to be submitted at delivery

7

Documents for vendor code creation

8

Proof of service network / installation & maintenance capability in India

Frequently Asked Questions

How to bid for Indian Army projector display tender in India 2025?

Bidders should prepare PAN, GSTIN, cancelled cheque and EFT mandate; provide OEM authorizations, OEM warranty certificates, and vendor code creation documents. SITC scope requires installation, testing, commissioning, and training; ensure service network coverage in India and submit installation capabilities with bid.

What documents are required for Indian Army procurement in 2025?

Submit PAN, GSTIN, cancelled cheque, bank-issued EFT mandate, OEM authorization, OEM warranty certificates, service center details, and vendor code creation documents. Include proof of installation and maintenance capabilities and any category-specific compliance certificates requested by the buyer.

What are the technical specifications for the P4LED outdoor display tender?

Tender requires P4LED outdoor display panels with module LED controller and wall fabrications; however, explicit pixel density, brightness, IP rating, or power specs are not provided. Bidders should propose compliant assemblies with OEM warranties and installation readiness, noting SITC coverage.

When is the delivery and SITC completion for Indian Army equipment?

The tender terms do not specify fixed dates; SITC implies phased delivery and site-wise installation coordination with consignee locations. Bidders should propose a practical installation schedule aligned with site readiness and access to service centers in India.

What is required for OEM warranty documentation in this tender?

Successful bidders must submit OEM warranty certificates at the time of delivery and guarantee prompt rectification during the warranty period. Ensure that warranty terms match acceptance/installation dates and that installation is completed per contract scope.

What are the eligibility criteria for service capability in this tender?

Bidder must demonstrate an established Installation, Commissioning, Training and Maintenance service group in India, with service centers near consignee destinations. Provide verifiable contact details and regional coverage to support after-sales service.

What is included in the SITC scope for this procurement?

Scope includes Supply, Installation, Testing and Commissioning of all listed goods; price must cover SITC, training and maintenance commitments, with OEM warranty and service support requirements clearly defined in the bid.

How to submit vendor code creation documents for Indian Army bids?

Prepare PAN, GSTIN, cancelled cheque, EFT mandate, and any vendor registration forms; follow buyer-specified vendor code creation process and attach supporting documentation for verification during bid evaluation.