GEM

Marketing Division IOCL Ultraportable X-ray Machine Tender Gautam Buddha Nagar UP 2025

Posted

27 Oct 2025, 03:21 pm

Deadline

17 Nov 2025, 04:00 pm

Location

GAUTAM BUDDHA NAGAR , UTTAR PRADESH

Progress

Issue27 Oct 2025, 03:21 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 2

DETECTOR MACHINE

Tender Overview

Organization: Marketing Division, Indian Oil Corporation Limited. Product: ultraportable X-ray machine with complete Generator Source, detector, stand, acquisition system, and related components. Location: GAUTAM BUDDHA NAGAR, UTTAR PRADESH - 201301. Category: ultraportable X-ray system for portable diagnostics; includes generator and acquisition chain. Estimated Value: not disclosed; Pre-Qualification criteria indicate substantial scope via three- or two- or single-order benchmarks totaling at least Rs 14,11,200.00, Rs 18,81,600.00, or Rs 23,52,000.00 depending on scenario. Delivery/Contract Scope: option clause allows ±25% quantity variation; delivery period adjustments tied to original period with minimum 30 days. Unique requirement: mandatory Bid Security Declaration in lieu of EMD for certain bidders, even if exempted. This tender emphasizes government/PSU-like procurement discipline and strict qualification thresholds.

  • Tender involves portable digital X-ray equipment for government/PSU/hospital settings; no BOQ items reported; emphasis on pre-qualification over open technical bid opening.

Technical Specifications & Requirements

  • Product: ultraportable digital X-ray machine with bundled components: Generator Source, detector, stand, acquisition system.
  • Pre-Qualification Criteria (last 5 years):
    • Three orders of similar item with value ≥ ₹14,11,200.00 total (≈ 30% of estimated cost)
    • OR Two orders of similar item with value ≥ ₹18,81,600.00 total (≈ 40%)
    • OR One order with value ≥ ₹23,52,000.00 (≈ 50%)
  • Orders must be to Central/State Govt organizations/PSUs/hospitals; historical performance to be demonstrated.
  • Bid Security Declaration: required on bidder’s letterhead as per Annexure-8; applicable even if EMD exemption applies.
  • Turnover: Annual Turnover not applicable; evaluation focuses on technical bid and pre-qualification.
  • No explicit technical standards or certification codes are listed in the data provided; bidders must align with IOCL procurement norms and government tender practices.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease order quantity by up to 25% during contract; extended delivery time calculated by formula and minimum of 30 days.
  • Delivery: Delivery schedule linked to the last date of the original delivery order; extension terms apply during extended period.
  • Bidding Process: Only Technical Bid opened for those who submit by due date; techno-commercial evaluation follows.
  • Required Submissions: Bid Security Declaration on bidder’s letterhead; compliance with Annexure-8; otherwise bid may be summarily rejected.
  • EMD/Exemption: EMD not specified; MSE/Startup exemptions implied; still requires Bid Security Declaration.
  • Experience Documentation: Demonstrated capability in supplying portable diagnostic X-ray systems; adherence to government procurement norms.

Key Specifications

  • Product/service names: ultraportable X-ray machine with complete generator, detector, stand, and acquisition system

  • Estimated cost benchmarks: ₹14,11,200.00 (30%), ₹18,81,600.00 (40%), ₹23,52,000.00 (50%) for eligibility

  • Delivery: option-based quantity variance up to 25% with extended delivery time formula

  • Pre-qualification: three orders or two orders or one order of similar item within last five years

  • Eligibility: supply to Central/State Govt organizations/PSUs/hospitals

  • Bid security: mandatory Bid Security Declaration on bidder letterhead (Annexure-8)

Terms & Conditions

  • Option clause permits ±25% quantity change during contract with adjusted delivery timelines

  • Mandatory Bid Security Declaration must be uploaded to Gem portal

  • Pre-qualification requires demonstrated experience with similar portable X-ray systems

Important Clauses

Payment Terms

Not specified in available data; procurement is governed by standard IOCL terms and Annexure-8 BID SECURITY Declaration

Delivery Schedule

Delivery starts from last date of original delivery order; minimum 30 days extra time if extension occurs; extended time proportionate to increased quantity

Penalties/Liquidated Damages

Not specified in provided data; standard tender terms likely applicable per IOCL policy

Bidder Eligibility

  • Demonstrated experience in supplying portable X-ray systems to government/PSU/hospital sector within last 5 years

  • Evidence of three orders ≥ ₹14,11,200.00 or two orders ≥ ₹18,81,600.00 or one order ≥ ₹23,52,000.00 for similar item

  • Commitment to submit Bid Security Declaration (Annexure-8) on bidder letterhead by submission date

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Required Documents

1

Bid Security Declaration on bidder's letterhead ( Annexure-8 ), including name of bidder

2

GST Registration Certificate

3

Permanent Account Number (PAN) Card

4

Experience Certificates for similar portable X-ray system orders

5

Financial Statements (last 3 years) or equivalent financial standing

6

Technical Compliance/Manufacturer Authorizations (OEM authorization for the ultraportable X-ray equipment)

7

Any prior government/PSU procurement experience certificates

8

Declaration of non-disqualification from government tenders

Frequently Asked Questions

How to bid for ultraportable X-ray tender in Uttar Pradesh 2025 IOCL?

Bidders must submit the Technical Bid before the due date along with the Bid Security Declaration on bidder’s letterhead (Annexure-8). Provide evidence of similar portable X-ray orders and OEM authorizations. Prepare GST, PAN, and financial statements; ensure compliance with IOCL procurement rules and the option clause allowing up to 25% quantity variation.

What documents are required for IOCL ultraportable X-ray tender in UP?

Required documents include the Bid Security Declaration, GST certificate, PAN card, Experience certificates for similar portable X-ray orders, Financial statements for the last three years, OEM authorization, and any prior government procurement certificates. Ensure submission on the Gem portal by the deadline.

What are the pre-qualification criteria for similar X-ray orders?

Eligibility requires either three orders of similar item worth ≥ ₹14,11,200.00, or two orders worth ≥ ₹18,81,600.00, or a single order ≥ ₹23,52,000.00, all within the last five years ending before bid submission end date.

What is the delivery time and option clause for this IOCL tender?

Delivery begins from the last date of the original order; quantity can vary up to 25% with proportionate delivery time. If extended, minimum additional time is 30 days, with potential extension up to the original delivery period per contract terms.

Which standards or certifications are required for ultraportable X-ray equipment?

The tender data does not list explicit standards; bidders should rely on OEM certifications and IOCL standard procurement norms, including manufacturer authorizations and compliance with government tender practices for portable X-ray systems.

What is the role of the Bid Security Declaration in this bid?

Bid Security Declaration must be uploaded on the bidder’s letterhead (Annexure-8) and is mandatory even for bidders exempt from EMD. Non-compliance leads to summary rejection of the bid on Gem portal before submission end time.

How is the estimated value used to qualify the bid under this tender?

Estimated cost thresholds define eligibility pathways: ₹14,11,200.00 (30%), ₹18,81,600.00 (40%), or ₹23,52,000.00 (50%). Bidders must demonstrate past orders meeting or exceeding these amounts for similar items to qualify for technical evaluation.

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