GEM

Kendriya Vidyalaya Sangathan Tentage & Sound System Tender 2025 Bids Floorings, Furniture Rentals Kolkata Not Disclosed

Posted

25 Oct 2025, 10:25 am

Deadline

04 Nov 2025, 11:00 am

Value

₹1,00,000

Location

KAPURTHALA , PUNJAB

Progress

Issue25 Oct 2025, 10:25 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Categories 3

TENT EQUIPMENT SOUND SYSTEM

Tender Overview

Organization: Kendriya Vidyalaya Sangathan. Procurement: lumpsum tender for tentage services, floorings, tent rentals, furniture & equipment rentals, dismantling and removal, and sound system for an annual day event. Estimated value: ₹100,000. Location: not disclosed in the tender; bidders should verify site access and delivery coordinates. Scope includes complete event infrastructure setup and teardown within a single contract period. A key differentiator is the lumpsum-based pricing model and the inclusion of on-site dismantling. Unique aspect: broad scope covering multiple rental categories under one contract. Subtle risk: no BOQ items published, limiting itemized cost clarity.

Technical Specifications & Requirements

  • Scope of work includes: tentage services, floorings, tent rentals, furniture & equipment rentals, dismantling and removal, and sound system provisioning for an annual day celebration.
  • Estimated value: ₹100,000.
  • Location: unspecified; verify access routes and site constraints.
  • No explicit technical specifications or standards are listed; bidders should prepare geotextile flooring, weatherproof tenting, multi-speaker sound setups, and basic stage furniture compatible with standard event guidelines.
  • Delivery/installation window: not defined; confirm pre-event scheduling and teardown timelines during bid stage.
  • Eligibility context: no explicit experience thresholds; assess capability to supply multi-category rental packages under one contract.

Terms, Conditions & Eligibility

  • Quantity/duration flexibility: up to 25% increase or decrease at contract issue, and post-issue changes limited to 25%. Bidders must accept revised quantities/durations.
  • EMD: amount not specified in the tender; verify and prepare possible security deposit per organization policy.
  • Payment terms: not stated; bidders should seek defined payment schedule during bid clarifications.
  • Documentation: prepare standard bidder documents (GST, PAN, experience certificates, financial statements) as per typical school education procurement.
  • BOQ: no items published; bidders must rely on lump-sum pricing and vendor capability to deliver cross-category rentals.

Key Specifications

    • Scope: tentage services, floorings, tent rentals, furniture & equipment rentals, dismantling and removal, sound system
    • Estimated value: ₹100,000
    • Delivery/installation: not specified; confirm site access and setup windows
    • Quality/standards: not specified; prepare standard event rental quality and safety compliance
    • Vendor requirements: capability to provide multi-category rentals under one contract

Terms & Conditions

  • Flexibility clause allows ±25% quantity/duration changes at contract issue

  • EMD amount not disclosed; verify at bid clarifications

  • Lumpsum procurement for combined tentage, floorings, and sound system

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should seek schedule details during clarification and confirm acceptance of lump-sum pricing

Delivery Schedule

Delivery and dismantling timelines are not specified; bidders must verify event date and teardown window during bid submission

Penalties/Liquidated Damages

No LD details published; bidders should request clarity on penalties for delays or non-performance during bid clarifications

Bidder Eligibility

  • Capability to supply tentage, flooring, furniture, equipment, and sound system under one contract

  • GST registration and PAN verification

  • Prior experience in event rentals or school-level annual day deployments

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from previous event rentals

4

Financial statements or turnover proof

5

EMD/Security deposit documents (if required at bid stage)

6

Technical bid covering tentage, flooring, furniture, equipment, sound system

7

OEM authorizations or supplier certifications (if applicable)

8

Any priorP delivery/completion certificates for similar events

Frequently Asked Questions

How to bid for tentage and sound system tender in Kendriya Vidyalaya 2025

Bidders should submit GST, PAN, experience certificates, financials, EMD (if required), and a technical bid detailing tentage, flooring, furniture, equipment, and sound system. The tender allows up to 25% quantity/duration changes; confirm lump-sum pricing in the financial bid and clarify site delivery windows.

What documents are required for Kendriya Vidyalaya annual day rental tender 2025

Required documents typically include GST certificate, PAN card, experience certificates for similar events, financial statements, and EMD documents. Also include OEM authorizations or supplier certifications and a technical bid covering tentage, flooring, furniture, equipment, and sound system.

What are the technical scope and components included in this tender

Scope includes tentage services, floorings, tent rentals, furniture & equipment rentals, dismantling and removal, and sound system. It is a lumpsum-based procurement with an estimated value of ₹100,000. Site access and setup timelines must be clarified during bid submission.

When is the delivery and dismantling window for Kendriya Vidyalaya event

The tender does not specify exact dates; bidders should obtain event date confirmation and schedule setup/teardown during bid clarifications to align with venue restrictions and safety norms.

What is the EMD amount for KVS event rental tender 2025

The tender does not disclose an EMD amount; bidders should check the amendment section during clarification and prepare to submit security deposit as per organization policy once notified.

Which standards or compliance are required for event rentals

No specific standards are listed; bidders should ensure basic safety compliance for tents, flooring, furniture, and sound equipment, and be prepared to supply documentation of prior compliant deployments and safety checks.

What penalties or guarantees apply for non-performance

Penalties or LD details are not published here; bidders must seek clarification on performance guarantees and any penalty structures during bid clarifications prior to submission.

How to verify eligibility for procurement of multi-category event rentals

Eligibility requires demonstrated capability to supply cross-category items (tentage, flooring, furniture, sound system) for school events, along with standard compliance documents (GST, PAN, financials, experience). Prepare a cohesive past project portfolio.