GEM

Indian Army Department Of Military Affairs High End Desktop Computer Multimedia Projector & Related Equipment Tender 2025

Posted

23 Oct 2025, 08:20 am

Deadline

06 Nov 2025, 09:00 am

Location

SHIMLA , HIMACHAL PRADESH

Progress

Issue23 Oct 2025, 08:20 am
AwardPending
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Quantity

7

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: On-site OEM warranty and post-sale service terms
  • • Technical standards: Pre-loaded OS, hardware compatibility, data sheet alignment
  • • Delivery terms: 25% quantity flexibility, extended delivery period formula
  • • Eligibility: Financial standing, non-liquidation, GST compliance, PAN
  • • Warranty: On-site OEM warranty for main units and light source where applicable
  • • Penalties/LD: Not explicitly stated in data; inspection by nominated agency
  • • Installation: Installation and commissioning included in scope of supply

Categories 3

PROJECTOR SCREEN UPS PROJECTOR

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for multiple equipment categories including High End Desktop Computers, Multimedia Projectors, Projector Screens (V2), Electronic Lecterns, and Online UPS (V2). The procurement scope references a broad set of computer and audiovisual hardware with related accessories and installation services. The location specified for delivery/installation is Himachal Pradesh (11 MAHAR, Prithi Military Station, Averipatti, Near Nogli, Rampur Bushahr, PIN 172022). A delivery flexibility clause allows a 25% quantity variation at contract award and during the contract currency, with delivery timing calculated relative to the original delivery period. This data set emphasizes OEM warranty coverage, pre-loaded operating systems, and on-site service commitments as critical success factors. Key differentiators include the breadth of hardware categories, integration of display/AV components, and mandatory alignment with supplier data sheets to prevent parameter mismatches.

Technical Specifications & Requirements

  • Product categories listed: High End Desktop Computers, Multimedia Projectors, Projector Screens (V2), Electronic Lecterns, Online UPS (V2).
  • Technical spec discipline spans: Processor, Motherboard, Graphics, RAM, Storage, Cabinet, Ports, Monitor, Input Devices, Network/WiFi, Operating System, Warranty, and Construction details.
  • Expected deliverables include exact power ratings, chassis, chassis materials, display specifications, projector lamp life, optical zoom, keystone correction, native resolution, brightness, and memory/storage configurations alongside on-site OEM warranty commitments.
  • The tender requires pre-loaded operating system, projector with screen integration, and on-site installation/commissioning.
  • Inspection and acceptance may be conducted by nominated agencies; data sheet alignment with offered products is mandatory.

Terms, Conditions & Eligibility

  • Clause permits quantity adjustment up to 25% at award and during currency; extended delivery time formula applies with a minimum of 30 days.
  • Delivery and installation address located in Himachal Pradesh; bidder must ensure legal and financial standing and non-liquidation status.
  • Bidders must upload PAN, GST, cancelled cheque, EFT mandate, and product data sheets; GST applicable as per actuals with ceiling at quoted rate.
  • Data sheet conformity, non-obsolescence with at least 2 years market life, and pre-dispatch/post-receipt inspection as applicable.
  • OEM authorizations, after-sales support commitments, and warranty terms (on-site) are critical for compliance.

Key Specifications

  • Product Categories: High End Desktop Computer, Multimedia Projector, Projector Screen (V2), Electronic Lectern, Online UPS (V2)

  • Key specs context: Processor & motherboard capabilities, RAM type and capacity, storage, graphics, OS, monitor/display details, projector brightness and resolution, screen size, and connectivity (USB, HDMI, VGA, Wi-Fi).

  • Warranty: On-site OEM warranty for main units and light source; warranty duration to be specified by OEM

  • Delivery: 11 MAHAR Prithi Military Station address; option clause allows up to 25% quantity variation

  • Data sheets: Must match offered product specifications to avoid rejection

Terms & Conditions

  • EMD amount and exact value not disclosed in provided data

  • Delivery window defined by original delivery period with extension rules

  • GST treatment and invoicing terms require bidder-provided GST details

Important Clauses

Payment Terms

GST compliance with actual or applicable rates; payment terms to be finalized per contract

Delivery Schedule

Delivery period begins after order; 25% quantity variation allowed; time extension formula supplied

Penalties/Liquidated Damages

No explicit LD rate stated; inspection by nominated agency prior to acceptance

Bidder Eligibility

  • Non-liquidation and financial stability demonstrated

  • Experience in supplying similar AV and computing hardware within government tenders

  • GST registration active and PAN valid; data sheet alignment with offered products

Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port
PROCESSOR Base Processor Number AMD Ryzen 7 5700G, Intel Core i7 12700, NA for Higher Processor Or higher
PROCESSOR Higher Processor Number NA for Base Processor, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D Or higher
MOTHERBOARD Expansion Slots (PCIe x 1) 2, 3 Or higher
MOTHERBOARD Expansion Slots (PCIe x 16) 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for SSD 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for WiFi 1 Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
GRAPHICS Graphics Type Integrated
OPERATING SYSTEM Factory Pre-loaded Operating System Window 11 Professional
MEMORY (RAM) Type of RAM DDR4, DDR5 Or higher
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) 16, 32, 64 Or higher
MEMORY (RAM) Memory Expandable up to (in GB) 64, 128 Or higher
STORAGE Primary Storage Capacity (in GB) 1024, 2048 Or higher
STORAGE Availability of Secondary Storage No Secondary Storage Or higher
STORAGE Secondary Storage Capacity (in GB) 0.0 Or higher
CABINET Optical Drive No Optical Drive, DVD R/W
PORTS Number of USB Type A Ports (Version 2 Point 0) 4 Or higher
PORTS Number of USB ports Type C 1 Or higher
PORTS Number of VGA Ports 1, 2 Or higher
PORTS Number of HDMI Ports 1, 2 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type Twisted Nematic (TN)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
Monitor Maximum Resolution (Pixels) 1920 x 1080 (Full HD)
Monitor Monitor Port HDMI, VGA
INPUT DEVICES Mouse Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Keyboard Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Type of Keyboard Standard
WARRANTY On Site OEM Warranty (In year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Cancelled cheque and EFT mandate

4

Experience certificates for similar high-end desktops, projectors, or AV systems

5

Financial statements and accreditation of financial standing

6

OEM authorization certificates (if bidding on OEM portions)

7

Technical data sheets for offered products

8

Product warranty/support commitments and installation plan

Frequently Asked Questions

How to bid on the Indian Army AV equipment tender in Himachal Pradesh 2025

Bidders should prepare GST registration, PAN, cancelled cheque, EFT mandate, and product data sheets. Ensure non-liability status and provide OEM authorizations if required. Include on-site warranty commitments and installation plan. Follow data-sheet alignment and submit installation schedule with delivery milestones.

What documents are required for the high end desktop and projector tender 2025

Submit GST and PAN copies, EFT mandate, cancelled cheque, experience certificates for similar work, financial statements, OEM authorizations, and complete product data sheets. Include installation and commissioning plan and on-site warranty terms for the offered equipment.

What are the technical specifications for the projector and display components

The tender expects projector brightness, native resolution, optical zoom, keystone correction, lamp life, screen size (diagonal in inches), display resolution, and compatibility with projector screens (V2). Also ensure monitor and input device specs align with the BOQ data sheets.

When is delivery and installation expected for the Himachal Pradesh bid

Delivery timing is tied to the original delivery period with option to increase quantity up to 25%. If extended, the additional time is calculated by the formula (increased quantity/original quantity) × original delivery period, with a minimum 30 days.

What is required for on-site OEM warranty in this tender

Bidders must pledge on-site OEM warranty coverage for main units and, where applicable, light source. Warranties should be specified in the BOM and supported by OEM documentation, including service response times and regional support commitments.

How should data sheets be submitted to avoid rejection

Upload complete product data sheets that exactly match the offered specifications. Any mismatch between data sheet and technical parameters can lead to bid rejection; ensure model numbers, RAM, storage, GPU, and OS details are consistent.

What is the scope of installation and commissioning in this bid

Installation and commissioning are included in scope of supply. The bidder must provide installation labor, system configuration, post-install testing, and acceptance evidence at the destination in Himachal Pradesh per the ATC and contract terms.

What is the required experiential criterion for bidders

Bidders must demonstrate non-liquidation status, financial stability, and experience in supplying similar high-end desktops, projectors, or AV systems to government or defense entities. Include detailed project references and performance reports.