GEM

IIT (BHU) Varanasi Multi-capability Tribometer with Corrosion Module Tender 2025

Posted

17 Oct 2025, 06:28 pm

Deadline

07 Nov 2025, 07:00 pm

Location

VARANASI , UTTAR PRADESH

Progress

Issue17 Oct 2025, 06:28 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Original Equipment Manufacturer authorization required for bidders using distributors
  • • Installation and commissioning to be carried out by OEM-certified personnel or OEM-authorised resellers
  • • GSTIN invoicing to consignee only; ensure correct invoicing practices
  • • 3+ years residual market life requirement for offered tribometer and corrosion module
  • • Bidder must have prior Govt/PSU supply experience for similar equipment
  • • Hazard handling and packaging details for corrosive testing materials when applicable
  • • Right to terminate if delivery is not met or if party becomes insolvent
  • • Lab equipment installation at IIT (BHU) Varanasi Department of Metallurgical Engineering

Categories 1

WEAR TESTERS

Tender Overview

The Indian Institute of Technology (IIT) Department of Higher Education in Varanasi, Uttar Pradesh invites bids for a Multi-capability Tribometer with Corrosion Module intended for advanced metallurgical testing. The procurement is focused on a non-obsolete, vendor-supported tribometer with corrosion module capabilities, to be installed at Prof. Kausik Chattopadhyay’s lab in IIT(BHU) Varanasi. The project emphasizes OEM/authorised-reseller installation, and requires ongoing service support from the OEM for configuration and training. The initiative targets a robust equipment lifecycle with minimal market risk, ensuring 3+ years of residual product life and formal authorisation from the OEM when using distributors. Unique aspects include compliance with lab safety and proper documentation for hazardous materials handling, and clear invoicing to the consignee GSTIN.

Technical Specifications & Requirements

  • Product category: Multi-capability Tribometer with Corrosion Module intended for metallurgical engineering applications.
  • Delivery/Installation location: IIT (BHU) Varanasi, Department of Metallurgical Engineering, 221005 Uttar Pradesh.
  • Installation responsibility: Performed by OEM or OEM-certified resource or OEM-authorised reseller; on-site testing and commissioning included where scope covers installation.
  • Experience/eligibility fundamentals: Bidders must demonstrate 3+ years supplying similar equipment to Central/State Govt units; include relevant contracts and performance evidence.
  • Documentation & compliance: Ensure proper authorisation forms from OEM/Original Service Provider; GSTIN invoicing to consignee; hazard handling provisions for any corrosive materials used in testing.
  • Warranty/maintenance: OEM-backed warranty and post-warranty service terms expected; training may be part of scope.
  • Delivery terms: Timely delivery and commissioning as per project scope; failure to deliver may trigger contract termination as per terms.
  • Legal/financial prerequisites: Bidder must not be in liquidation; provide undertaking; 3-year market-life validity for offered product; provide financial solvency documents as required.

Terms, Conditions & Eligibility

  • EMD/guarantee stance: Not explicitly disclosed in data; bidders must submit standard bid security as per organization policy.
  • Experience criteria: Minimum 3 years of regularly manufactured and supplied similar category products to Govt/PSUs, with copies of contracts for each year.
  • Authorship requirements: OEM authorization or certificate if bidding via authorized distributor; include authorised dealer details.
  • Delivery/installation: Installation, commissioning, testing, and training, if applicable, to be conducted by OEM-certified personnel.
  • Invoices: Invoice must be raised in consignee name with consignee GSTIN.
  • Procurement risk management: Suspension or termination rights if non-compliance with material terms, delivery failures, or insolvency occur.
  • Hazard handling (if applicable): For hazardous materials, comply with transport/handling/safety/environment regulations; include MSDS and batch details on packing.
  • End-user location: Varansi campus; delivery address specified in terms.

Key Specifications

  • Product/service: Multi-capability Tribometer with Corrosion Module

  • Delivery/installation location: IIT (BHU) Varanasi, Dept of Metallurgical Engineering

  • Experience: 3+ years in similar Govt/PSU supply

  • OEM authorization required for distributors

  • Invoice name: Consignee GSTIN

  • Hazardous materials handling and MSDS including batch and manufacturing date (if applicable)

Terms & Conditions

  • Payment/EMD terms not fully disclosed; bidders must follow standard EMD and bid security rules

  • Delivery and commissioning to be performed by OEM-certified personnel or OEM-authorised reseller

  • Invoice must be raised in consignee name with GSTIN; non-compliance may trigger contract termination

Important Clauses

Payment Terms

Details not stated; bidders should anticipate standard govt terms with security deposit and milestone payments per delivery.

Delivery Schedule

Delivery timelines to be specified in final contract; termination rights apply for delays or non-delivery.

Penalties/Liquidated Damages

Contract may allow termination or price adjustment for failure to comply with material terms or delivery delays.

Bidder Eligibility

  • Not under liquidation or bankruptcy; provides undertaking

  • 3+ years of supplying similar Govt/PSU equipment

  • OEM authorization or authorised distributor certificate

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar Govt/PSU equipment supply (3+ years)

4

Financial statements or solvency proof

5

OEM authorization or authorized distributor certificate

6

Technical compliance documents for tribometer with corrosion module

7

Laboratory installation qualification and training plan (if provided)

8

MSDS/Hazard communication documents for corrosive materials (if applicable)

Frequently Asked Questions

How to bid for the tribometer tender in Varanasi 2025?

Bidders should prepare OEM authorization, 3+ years Govt/PSU supply evidence, GSTIN invoicing to consignee, and vendor solvency documents; ensure installation by OEM-certified personnel and comply with hazard handling protocols if corrosion materials are involved.

What documents are required for IIT Varansi tribometer procurement?

Submit GST certificate, PAN, 3+ years Govt/PSU supply contracts, financial statements, OEM authorization, technical compliance certificates, and installation/training plan; include MSDS for any hazardous materials if applicable.

What are the technical specs for the tribometer with corrosion module?

Exact specs are not published; bidders should provide product name, corrosion module capabilities, compatibility with metallurgical testing, and compliance with OEM warranty and service terms; ensure 3+ years market life and non-obsolescence.

When is delivery expected for the IIT Varansi project?

Final delivery timeline will be specified in the contract; however, bidders must demonstrate readiness for on-site installation by OEM-certified personnel and timely commissioning to avoid contract termination.

What are the payment terms for this procurement in IIT Varansi?

Payment terms are to be defined in the final agreement; bidders should expect standard govt terms with invoice raised to consignee GSTIN and milestone-based payments post-installation and acceptance testing.

What is the eligibility criteria for Govt supply experience?

Bidder or OEM must show 3+ years of regular manufacturing and supplying similar tribometer systems to Central/State Govt bodies with contract copies for each year.

What brand or OEM authorization is required for this bid?

If bidding via distributors, submit OEM authorization/certificate with dealer details; installation and training must be carried out by OEM-certified resources or authorised resellers.

What are invoicing requirements for the IIT Varansi procurement?

Invoices must be raised in the consignee’s name with the consignee GSTIN; ensure alignment with GST compliance and accurate ship-to details to IIT(BHU) Varanasi.