GEM

Indian Air Force Washer Tender New Delhi PALAM 2025 IS 550 Conformity and OEM Authorization

Posted

24 Oct 2025, 09:07 am

Deadline

11 Nov 2025, 11:00 am

Progress

Issue24 Oct 2025, 09:07 am
AwardPending
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Quantity

100

Bid Type

Single Packet Bid

Key Highlights

  • • Vendor must provide OEM authorization and full OEM details for distributor bids
  • • Delivery address explicitly specified: CO, 16BRD AIR FORCE PALAM, NEW DELHI 110010
  • • Minimum shelf life: 5 years remaining at date of supply
  • • Consortium bids allowed with one leader; all members share full contract responsibility
  • • End User Certificate to be supplied in Buyer’s standard format
  • • GST handling: bidder bears GST; reimbursement aligned to actuals or applicable rate
  • • Imported products require registered Indian office of OEM or authorized seller
  • • World Bank terms may apply only for WB-funded projects

Tender Overview

The Indian Air Force invites bids for a washer procurement under the Department of Military Affairs, with delivery to CO, 16BRD, AIR FORCE PALAM, NEW DELHI 110010. While the BOQ shows zero items, the tender imposes strict supplier prerequisites including non-liquidation, 3 years of market life for offered items, and compliance with GST norms. Consortium bids are allowed with a single leader, and each member remains fully responsible for execution. Importantly, OEM authorization is required for distributors, and an End User Certificate must be provided in the buyer’s format. The project emphasizes product safety, non-toxicity, and a minimum shelf life of 5 years at delivery. World Bank terms may apply if funded, and Indian OEM registration is required for imported products.

Technical Specifications & Requirements

  • Product: Washer (category unspecified); focus on safety, health impact, and non-toxicity per Materials Safety Data Sheet when applicable
  • Shelf life: minimum 5 years usable shelf life at the date of supply
  • Delivery location: CO, 16BRD AIR FORCE PALAM NEW DELHI 110010
  • OEM/Authorized seller: OEM authorization with full details; vendor to provide manufacturer contact and authorization
  • End User Certificate: to be provided in Buyer’s standard format
  • Consortium: permitted with one leader; all members equally responsible
  • Imported products: ensure registered Indian office of OEM or authorized seller
  • Standards: references to health/safety may apply; World Bank terms if WB funding
  • Documentation: bid must include undertaking on bidder financial health and GST handling details
  • Compliance: products must not be declared end-of-life by OEM within the offered residual market life

Terms, Conditions & Eligibility

  • EMD: amount not disclosed in data; bidders must verify and submit appropriate security deposit
  • Financial health: bidder must not be in liquidation or equivalent; upload independent undertaking
  • GST: bidder responsible for applicable GST; reimbursement as per actuals or applicable rate, whichever is lower
  • Consortium: allowed with a leader; equal responsibility for execution; upload undertaking
  • End User Certificate: provided in buyer’s format
  • Manufacturer Authorization: required for authorized distributors; include OEM details
  • Non-disclosure: submit ND declaration on bidder letterhead
  • Shelf life requirement: minimum 5 years remaining at supply date
  • World Bank: applicable terms if funded; follow WB terms as stated
  • Packaging/Health: products must be non-toxic; MSDS may be provided for toxic materials

Key Specifications

  • Product category: Washer (no explicit BOQ items in data)

  • Shelf life: minimum 5 years at the time of supply

  • Delivery location: CO, 16BRD AIR FORCE PALAM, NEW DELHI 110010

  • Consortium participation allowed with leader agreement

  • Imported items: OEM registered office in India required

  • End User Certificate to be provided in Buyer’s format

  • World Bank terms may apply for WB-funded projects

Terms & Conditions

  • EMD amount and method of payment to be confirmed by Air Force procurement

  • GST calculations to be borne by bidder; reimbursement subject to actuals

  • Delivery and installation terms (if scope covers) at Palam location

  • OEM authorization and End User Certificate mandatory for bid submission

  • Non-disclosure and confidentiality commitments required

  • Shelf-life and obsolescence avoidance to be demonstrated by bidder

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or applicable rate; exact terms to be detailed in bid

Delivery Schedule

Delivery to CO, 16BRD AIR FORCE PALAM NEW DELHI; installation/commissioning if within scope

Penalties/Liquidated Damages

Not specified in data; standard procurement terms to apply; verify in bid document

Bidder Eligibility

  • Not under liquidation or court receivership; provide undertaking

  • Not declared end-of-life by OEM within the residual market life

  • OEM authorization available for imported products; registered Indian office for OEM

  • End User Certificate provided in buyer's format

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar washer supply projects

4

Financial statements (last 2–3 years) and solvency/creditworthiness proof

5

EMD/Security deposit documentation (as applicable by bid)

6

Technical bid documents demonstrating compliance with safety/non-toxicity

7

OEM authorization certificate or Manufacturer Authorization form

8

End User Certificate (in Buyer’s standard format)

9

Non-disclosure declaration on bidder letterhead

Frequently Asked Questions

How to bid on the washer tender in New Delhi for IAF 2025

Bidders must submit GST, PAN, financial statements, and experience certificates; provide OEM authorization for imported items and an End User Certificate in the buyer’s format. Include non-disclosure and consortium undertaking if applying with multiple entities. Ensure shelf life of at least 5 years and compliance with any World Bank terms if applicable.

What documents are required for the IAF washer procurement in Palam

Required documents include GST certificate, PAN, two to three years of financial statements, experience certificates for similar projects, EMD documentation, OEM authorization, end-user certificate, and non-disclosure declaration on letterhead. Also include technical bids detailing product safety and non-toxicity.

What are the eligibility criteria for consortium bids to IAF tender

Consortia are allowed with one leader; every member remains equally responsible for contract execution. Provide an undertaking confirming shared liability, including leader details and consent from all members. Ensure OEM authorization covers the consortium beta and that End User Certificate is supplied as required.

Which delivery location and terms apply for the IAF washer tender

Delivery must be to CO, 16BRD AIR FORCE PALAM, NEW DELHI 110010. Installation and commissioning, if within scope, occur at the same facility. Ensure compliance with safety standards and provide MSDS if the product is toxic. World Bank terms may apply if funded.

What are the shelf-life requirements for submitted washers

Bidders must guarantee a minimum usable shelf life of 5 years at the time of supply, with at least 5 years balance remaining. This requirement ensures long-term availability and maintenance support post-delivery.

What is the role of End User Certificate in this bid

End User Certificate must be provided in the buyer’s standard format. It certifies that the end user will utilize the washer for government operations and complies with procurement terms. Include it with the bid submission alongside OEM authorization.

Are World Bank terms applicable to this washer tender

World Bank terms apply only if the project is WB-funded. If triggered, bidders must comply with WB-specific procurement conditions, including contract terms and reporting. Confirm applicability during bid submission and align with WB guidelines when required.

What standards or certifications are required for washers in this tender

The tender references safety and non-toxicity; ensure compliance with relevant IS/ISO/safety guidelines and provide MSDS for toxic materials if applicable. OEM authorization and end-user certification are mandatory; verify if IS standards like IS 550 are expected by the buyer.