GEM

Directorate General Of Quality Assurance cab & taxi hiring tender Tiruvallur Tamil Nadu 2025

Posted

28 Oct 2025, 10:47 am

Deadline

12 Dec 2025, 11:00 am

Location

TIRUVALLUR , TAMIL NADU

Progress

Issue28 Oct 2025, 10:47 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

SERVICES PASSENGER MOTOR VEHICLES

Tender Overview

The Directorate General Of Quality Assurance (DGQA), under the Department Of Defence Production, invites bids for Monthly Basis Cab & Taxi Hiring Services in Tiruvallur, Tamil Nadu (PIN 600019). The scope specifies sedan vehicles with a workload of 1200 km and 208 hours per month (local travel). The notice focuses on transport for officials and stores, with no BOQ items published. A key differentiator is the structured demand mechanism, including a flexible quantity/duration variation up to 50% at contract issuance and during performance. This tender targets qualified transport providers capable of timely reporting and flexible dispatch to meet military transport requirements. The opportunity is location-specific to Tiruvallur and requires compliance with unique procurement and liability terms.

Technical Specifications & Requirements

  • Service: Monthly cab & taxi hiring for sedan-class vehicles for DGQA operations
  • Workload: 1200 km per month and 208 hours per month; local use only
  • Reporting: Accredited representative must report at designated times; failure triggers standard hire procedures
  • Scheduling: Normal notice of 24 hours; urgent needs may be conveyed by telephone with indents
  • Variation: Contract quantity or duration may be adjusted by up to 50% at issue and subsequently per terms
  • Compliance: Sub-contracting and assignment require prior written consent; overall liability remains with the primary seller
  • Documentation: Upload certificates and documents as per bid conditions; ensure non-liquidation status

Terms & Eligibility

  • EMD/Performance security: Not disclosed in provided data; bidders must comply with standard bid documents and ATC requirements
  • Financial/Legal: Bidder must be financially sound, not in liquidation or receivership
  • Sub-contracting: Requires buyer consent; ultimate liability remains with bidder
  • Delivery/Execution: Transport must be provided per consignee’s demand, with six-hour advance changes allowed; failure triggers normal hiring consequences
  • ATC/Certificates: All certificates and documents must be uploaded; non-compliance leads to rejection
  • Reporting: Vehicle provisioning aligned with military transport needs and indents; robust contact and reporting mechanisms required

Key Specifications

  • Service type: Monthly basis cab & taxi hiring for sedan vehicles

  • Workload: 1200 km/month and 208 hours/month

  • Location: Tiruvallur, Tamil Nadu (600019)

  • Reporting: Accredited representative to report to consignee at designated time

  • Notice: Normal 24-hour advance for transport; urgent demands possible by telephone

  • Variation: Quantity/duration can be increased/decreased up to 50%

  • Liability: Seller remains jointly liable with any sub-contractor

  • Documentation: Upload required certificates/documents per ATC/Corrigendum

  • Conditions: No BOQ items published; compliance with bid terms is mandatory

Terms & Conditions

  • EMD/security to be provided as per bid terms (amount not disclosed here)

  • Contract variations up to 50% allowed at issue and during execution

  • Prior written consent required for assignment or subcontracting

  • Joint and several liability of seller with assignee/sub-contractor

  • 24-hour advance notice for standard demands; telephonic urgent indents permitted

Important Clauses

Payment Terms

Not specified in the provided data; bidders must adhere to ATC terms and standard DGQA payment schedules

Delivery Schedule

Demand-based vehicle provisioning with 24-hour notice; six-hour advance changes permitted for demand adjustments

Penalties/Liquidated Damages

Not detailed in the data; standard tender penalties likely apply for non-compliance or failure to supply as per indents

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Experience in providing monthly cab & taxi services or similar fleet management

  • Financial stability evidenced by turnover/financial statements

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for prior cab & taxi hiring contracts

4

Financial statements / turnover proof

5

EMD submission proof (as applicable per tender norms)

6

Technical bid submission documents

7

OEM authorization / dealership certificates (if applicable)

8

Certificate of not being under liquidation or court receivership

9

Bidder undertaking on non-liquidation status

10

Any other certificates requested in ATC / Corrigendum

Frequently Asked Questions

How to bid for the cab hiring tender in Tiruvallur Tamil Nadu 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as per ATC. Ensure accreditation for sedan vehicle hiring, demonstrate prior similar contracts, and upload OEM authorizations if required. Adhere to 24-hour notice provisions and 50% variation clause during contract issuance.

What documents are required for the DGQA taxi service bid 2025?

Required documents include GST registration, PAN, company financials, experience certificates for cab services, vehicle fleet details, EMD proof, technical bid, and any OEM authorizations. Upload non-liquidation undertaking and certificates as specified in ATC/Corrigendum.

What are the technical specifications for monthly sedan hiring in Tamil Nadu?

Specifications cover sedan-class vehicles for 1200 km/month and 208 hours/month. Normal advance notice is 24 hours, urgent indents via telephone may occur, and the vendor must ensure timely reporting to the consignee with liability for sub-contractors.

What is the contract variation limit for this transport tender?

The buyer can increase or decrease contract quantity or duration up to 50 percent at the time of issue; post-issuance, variations remain capped at 50 percent, and bidders must accept revised quantity or duration.

What are the reporting requirements for DGQA transport providers?

Accredited representatives must report to the consignee at designated times; failure to report triggers standard hiring procedures. 24-hour notice is typical, with urgent transport possible by direct indents to accommodate military needs.

What are the eligibility criteria for financial and legal standing?

Bidders must not be under liquidation or similar distress; provide undertaking of non-liquidation, along with financial statements showing stability. This ensures eligibility to participate in DGQA cab hire procurement.

How is payment expected for the monthly cab contract in Tiruvallur?

Payment terms follow standard bid conditions; exact schedule not provided here. Vendors should rely on ATC and Corrigendum for payment timing, invoicing requirements, and any advance or milestone payments linked to indents and vehicle provisioning.

What if a bidder lacks BOQ items for this tender?

BOQ items are not published; bidders must rely on service-based specifications, reporting protocols, and indemnity terms in the bid document. Ensure compliance with all stated terms, certificates, and contingencies for vehicle provisioning.