GEM

Indian Army Air Cleaner Elements and Filters Tender 2025, Rajasthan/India, IS 9001 Certified OEM, 300000 Estimated Value

Posted

23 Oct 2025, 10:52 am

Deadline

03 Nov 2025, 11:00 am

Value

β‚Ή3,00,000

Progress

Issue23 Oct 2025, 10:52 am
AwardPending
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Quantity

266

Category

Air cleaner element set cat part No 31Z1280139 155

Bid Type

Two Packet Bid

Categories 6

VALVE PARTS AND ACCESSORIES FUEL FILTERS CAT OIL FILTERS VALVE BLADE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a diversified range of automotive and hydraulic consumables including air cleaner element sets, fuel and oil filters, centrifugal oil filter assemblies, service kits, belts, valves, and hydraulic components. Estimated value is β‚Ή300,000.00 with a 21-item BoQ indicating multi-part procurement. Location details are implicit in the Army’s national scope; the contract emphasizes OEM-grade parts with specific part numbers (e.g., 31Z1280139, 41Z7181537). A key differentiator is the OEM-authenticated, non-obselescence requirement and a 2-year residual life expectation for submitted items. The tender supports quantity flex up to 25% per order and extended delivery windows under the option clause. Unique as it combines multiple sub-assemblies and wear parts for fleet maintenance.

Technical Specifications & Requirements

  • Item scope includes: air cleaner element sets, fuel filter cartridges, cartridge oil filters, centrifugal filter assemblies, hydraulic service kits, belt and valve components, hydraulic tank seals, edge cutting andι–’ι€£ hardware (e.g., bolts, nuts, washers).
  • Standards/quality: ISO 9001 certified bidder or OEM; post-receipt inspection by a nominated board of officers; pre-dispatch inspection optional per ATC; ensure parts have at least 2 years residual market life.
  • Delivery/packaging: delivered to the Army supply chain with adherence to contracted delivery periods; quantity increase/decrease up to 25% of bid quantity; minimum 30 days extension rule; delivery starts after last delivery order date.
  • Financials/eligibility: minimum average turnover over last three years as per bid document; PAN, GSTIN, cancelled cheque, EFT mandate; no-obsolete-in-market requirement; GST compliance.
  • Tender execution: vendors must maintain OEM authorizations and supply chain traceability; inspection agency is the consignee board; any missing certificates lead to rejection.

Terms, Conditions & Eligibility

  • EMD/Cost: EMD not explicitly stated; bidder must provide PAN, GSTIN, cancelled cheque, and EFT mandate.
  • ISO 9001: bidder or OEM must hold ISO 9001 certification.
  • Turnover: minimum average annual turnover over the last three years as per bid document; audited balances or CA certificate required.
  • Delivery: option clause permits Β±25% quantity adjustments; delivery period extended with formula-based time addition (minimum 30 days).
  • Documentation: ensure submission of all required documents with bid for Vendor Code creation; non-submission leads to rejection.

Key Specifications

  • Air cleaner element set cat part No 31Z1280139

  • Fuel filter cartridge cat part No 41Z7181537

  • Cartridge oil filter cat part No 31Z5180443

  • Centrifugal oil filter assy cat part No 41Z5181022

  • Feed pump assy cat part No 30Z7101522

  • Fuel filter cloth cat part No 11Z7180235

  • V belt part No 04121 22273

  • Fuel cut off valve cat part No 51Z7184239

  • Steering oil filter cat part No 524300450001

  • Hyd tank operating lever seal oil cat part No 125 HS 91637

  • Service kit hyd tank cat part No 116 CV 00029

  • Hyd oil filter cat part No 116 HS 02091

  • Blade lift cylinder service kit cat part No 116 HC 02048

  • Edge cutting cat part No 116 AD 11101

  • Bit end RH cat part No 116 AD 51246

  • Bit end LH cat part No 116 AD 51254

  • Bolt cat part No 142200001720

  • Bolt cat part No 142200001820

  • Washer spring cat part No CFW01 11957

  • Nut cat part No CFN43 01219

  • Master pin cat part No 116CT11108

Terms & Conditions

  • Option clause allows Β±25% quantity variation during contract and extended delivery periods

  • Items must maintain minimum 2 years residual market life and not be end-of-life

  • ISO 9001 certification required; post-receipt inspection by nominated board

Important Clauses

Payment Terms

No explicit EMI; submission requires standard procurement terms incl. taxes and delivery charges as per contract

Delivery Schedule

Delivery starts from last date of original delivery order; extended time calculated by (increased quantity/original quantity) Γ— original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided terms; implied adherence to standard Govt. supply penalties if milestones are missed

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • Demonstrated turnover as per bid document (last 3 years)

  • Bidder shall provide PAN, GSTIN, cancelled cheque, EFT mandate

Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Air cleaner element set cat part No 31Z1280139 155 Air cleaner element set cat part No 31Z1280139 155 3 nos mohitchanana669 15
2 Fuel filter cartridge cat part No 41Z7181537 Fuel filter cartridge cat part No 41Z7181537 3 nos mohitchanana669 15
3 Cartridge oil filter cat part No 31Z5180443 Cartridge oil filter cat part No 31Z5180443 3 nos mohitchanana669 15
4 Centrifugal oil filter assy cat part No 41Z5181022 Centrifugal oil filter assy cat part No 41Z5181022 3 nos mohitchanana669 15
5 Feed pump assy cat part No 30Z7101522 Feed pump assy cat part No 30Z7101522 2 nos mohitchanana669 15
6 Fuel filter cloth cat part No 11Z7180235 Fuel filter cloth cat part No 11Z7180235 3 nos mohitchanana669 15
7 V belt part No cat 04121 22273 V belt part No cat 04121 22273 3 nos mohitchanana669 15
8 Fuel cut off valve cat part No 51Z7184239 Fuel cut off valve cat part No 51Z7184239 1 nos mohitchanana669 15
9 Steering oil filter cat part No 524300450001 Steering oil filter cat part No 524300450001 3 nos mohitchanana669 15
10 Hyd tank operating lever seal oil cat part No 125 HS 91637 Hyd tank operating lever seal oil cat part No 125 HS 91637 4 nos mohitchanana669 15
11 Service kit hyd tank cat part No 116 CV 00029 Service kit hyd tank cat part No 116 CV 00029 1 nos mohitchanana669 15
12 Hyd oil filter cat part No 116 HS 02091 Hyd oil filter cat part No 116 HS 02091 3 nos mohitchanana669 15
13 Blade lift cylinder service kit cat part No 116 HC 02048 Blade lift cylinder service kit cat part No 116 HC 02048 6 nos mohitchanana669 15
14 Edge cutting cat part No 116 AD 11101 Edge cutting cat part No 116 AD 11101 6 nos mohitchanana669 15
15 Bit end RH cat part No 116 AD 51246 Bit end RH cat part No 116 AD 51246 2 nos mohitchanana669 15
16 Bit end LH cat part No 116 AD 51254 Bit end LH cat part No 116 AD 51254 2 nos mohitchanana669 15
17 Bolt cat part No 142200001720 Bolt cat part No 142200001720 48 nos mohitchanana669 15
18 Bolt cat part No 142200001820 Bolt cat part No 142200001820 24 nos mohitchanana669 15
19 Washer spring cat part No CFW01 11957 Washer spring cat part No CFW01 11957 72 nos mohitchanana669 15
20 Nut cat part No CFN43 01219 Nut cat part No CFN43 01219 72 nos mohitchanana669 15
21 Master pin cat part No 116CT11108 Master pin cat part No 116CT11108 2 nos mohitchanana669 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by Bank

5

ISO 9001 certificate ( bidder or OEM )

6

Audited Balance Sheets or CA certificate indicating turnover for last 3 years

7

OEM authorization (if OEM bidding)

8

Any other certificates specified in ATC/Corrigendum

Frequently Asked Questions

How to bid for the Indian Army air cleaner and filter tender 2025?

Bidders should verify ISO 9001 certification, prepare PAN, GSTIN, cancelled cheque, EFT mandate, and turnover certificates. Include OEM authorization if applicable. Ensure parts meet non-end-of-life criteria and that delivery terms reflect the 25% quantity option. Submit all documents as per ATC to participate in this tender.

What documents are required for the Indian Army procurement in 2025?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001 certificate, turnover proofs for three years, and OEM authorization if bidding as an OEM. Ensure all certificates are uploaded with bid for Vendor Code creation and compliance.

What standards and certifications must bidders meet for Army spares?

Bidders must be ISO 9001 certified either themselves or via the OEM. The supplier must ensure residual market life of at least 2 years for offered parts and comply with post-receipt inspection by the Army’s board of officers.

What is the delivery extension policy for quantity adjustments in this tender?

The option clause allows up to 25% quantity variation at contract placement and during currency. Delivery time extends using formula: (additional quantity/original quantity) Γ— original delivery period, with a minimum of 30 days.

What are the item categories included in the Army BoQ for 2025?

BoQ spans air cleaner elements, fuel and oil filters, centrifugal assemblies, service kits, belts, valves, hydraulic seals, and related hardware. Each item is linked to a specific part number such as 31Z1280139, 41Z7181537, 31Z5180443, among others.

How is turnover evidence required for eligibility in this Army tender?

Provide certified audited balance sheets or CA certificates showing three-year turnover, as per the bid document. If the bidder is under three years old, use completed financial years post-incorporation to compute average turnover.

What inspection processes are planned for Army stores before acceptance?

Post-receipt inspection is conducted by a nominated Board of Officers at the consignee site. Pre-dispatch inspection is optional if ATC specifies; otherwise inspection occurs on receipt to confirm conformance and avoid rejection.

What if a required certificate is missing from the bid submission?

Bids lacking mandatory certificates or documents specified in the ATC/Corrigendum may be rejected. Ensure all documents including ISO 9001 and turnover proofs are uploaded with the bid for Vendor Code creation.