GEM

Indian Army Office Supplies Tender 2025 – Radium Tape, Pens, Paper Procurement with 25% Quantity Option, Urgent Pre-Bid Interaction

Posted

24 Oct 2025, 08:52 am

Deadline

03 Nov 2025, 09:00 am

Location

GURDASPUR , PUNJAB

Progress

Issue24 Oct 2025, 08:52 am
AwardPending
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Quantity

1756

Category

Radium Tape 1 point 5 Inch Red Yellow and Black

Bid Type

Two Packet Bid

Key Highlights

  • • Urgent procurement for Indian Army with pre-bid interaction requirement
  • • 25% quantity variation option at contracted rates
  • • Delivery period adjustments formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • • 28-item BOQ spanning Radium Tape, pens, paper, laminations, and related office supplies
  • • No explicit technical standards or brand restrictions in available data
  • • Must prepare for rapid mobilization and scalable orders within the option window
  • • Specific EMD amount and eligible bid documents not disclosed in current data

Categories 2

PEN WIFI

Tender Overview

The procuring organization is the Indian Army under the Department Of Military Affairs. The scope covers a broad set of office consumables and stationery (e.g., Radium Tape 1.5 inch, pens, ledgers, paper, laminates, Epson-related items, and assorted clerical supplies) across 28 BOQ entries. The tender notes an urgent project with a mandatory pre-interaction before bid submission. A key commercial feature is the option clause for up to 25% quantity increase/decrease at contracted rates, plus phased delivery tied to delivery orders. Precise location data is not disclosed in the document, nor are explicit itemized quantities or a total estimated value. The tender emphasizes rapid procurement and flexible quantities, reflecting the urgent nature of supply to military offices. Bidders should prepare for a varied catalog with multiple line items and readiness to scale orders within the 25% window. The unique differentiator is the urgency and the option-based quantity adjustment, influencing both procurement planning and financial commitments.

Technical Specifications & Requirements

  • The BOQ lists 28 items with generic descriptions (e.g., Radium Tape, pens, file accessories, paper products, laminations, ink, USB/DVDs) but provides no explicit technical specs or standards.
  • No IS/ISO standards, capacity, dimensions, or brand restrictions are documented.
  • The terms indicate an urgent project with a pre-bid interaction and a need for rapid mobilization; bidders should anticipate a flexible catalog and ensure stock readiness across typical office supplies and stationery categories.
  • The delivery framework ties to the last delivery order date; optional escalation uses a formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • No EMD value or financial guarantees are stated in the available text; bidders should verify with the buyer's official channels.

Terms, Conditions & Eligibility

  • Option Clause: up to 25% quantity variation at contracted rates during and after the initial order period.
  • Delivery: additional time calculation based on the above formula, with a minimum of 30 days; extended periods possible to the original delivery term.
  • Pre-submission Interaction: mandatory pre-bid discussion due to urgent project requirements.
  • Compliance: bidders must adhere to urgent procurement timelines and be prepared for rapid fulfillment of diverse stationery items.
  • Documents/Eligibility: no explicit EMD or document list provided in the extract; bidders should obtain the complete bid package to confirm GST, PAN, experience, and financial requirements.

Key Specifications

  • Product/Service: Office stationery and consumables (e.g., Radium Tape, pens, ledgers, Epson-related items, lamination pouches, paper, ink)

  • Quantity/Scale: 28 BOQ items with varying unspecified quantities; 25% quantity variation permitted

  • EMD/Value: Not specified in provided data; verify in the full tender package

  • Category: General office supplies for Indian Army; urgent procurement

  • Quality/Compliance: No explicit standards listed; confirm with procurement authority

  • Delivery: Delivery period linked to last delivery order date; additional time formula applies

Important Clauses

Delivery Terms

Delivery time adjusts by the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended delivery may occur.

Option Clause

Purchaser may increase/decrease quantity up to 25% of bid quantity during contract execution at contracted rates.

Pre-Bid Interaction

Mandatory pre-interaction before final bid submission due to urgent project requirements.

Bidder Eligibility

  • Eligibility for this Indian Army procurement requires readiness for urgent delivery and scalable quantities

  • Demonstrated experience in supplying general office supplies or stationery to large organizations

  • Financial capacity to handle rapid procurement and potential 25% quantity adjustments

Bill of Quantities (BOQ) 28 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Radium Tape 1 point 5 Inch Red Yellow and Black Radium Tape 1 point 5 Inch Red Yellow and Black 5 roll abhjit@1994 15
2 Blue pen one business Blue pen one business 10 nos abhjit@1994 15
3 Black pen one business Black pen one business 10 nos abhjit@1994 15
4 Red Pen one business Red Pen one business 3 nos abhjit@1994 15
5 Uniball Impact Red Pen Uniball Impact Red Pen 20 nos abhjit@1994 15
6 V 7 Hi Tech collage Pen Blue V 7 Hi Tech collage Pen Blue 20 nos abhjit@1994 15
7 Epson service centre Epson service centre 1 nos abhjit@1994 15
8 Billing Roll Billing Roll 30 roll abhjit@1994 15
9 Duty order report register Duty order report register 2 nos abhjit@1994 15
10 JCO Mess Pad JCO Mess Pad 4 nos abhjit@1994 15
11 52 Colour Ink Set 52 Colour Ink Set 2 set abhjit@1994 15
12 CD CD 50 nos abhjit@1994 15
13 DVD DVD 50 nos abhjit@1994 15
14 925 Cartridge 925 Cartridge 1 nos abhjit@1994 15
15 Register 200 pages Register 200 pages 20 nos abhjit@1994 15
16 T oblique P Sheet OHP T oblique P Sheet OHP 2 pkt abhjit@1994 15
17 Legal Size Lamination Pouch Legal Size Lamination Pouch 2 pkt abhjit@1994 15
18 Oddy Glossy paper Oddy Glossy paper 5 nos abhjit@1994 15
19 Lethal pen stand round Lethal pen stand round 1 nos abhjit@1994 15
20 Lethal folder Lethal folder 1 nos abhjit@1994 15
21 Lethal tumbler big size Lethal tumbler big size 1 nos abhjit@1994 15
22 Lamy Pen Lamy Pen 1 nos abhjit@1994 15
23 Mouse pad Mouse pad 2 nos abhjit@1994 15
24 Wifi HP keypad and mouse Wifi HP keypad and mouse 1 nos abhjit@1994 15
25 Epson Ink 774 Black Bottle Epson Ink 774 Black Bottle 2 nos abhjit@1994 15
26 Black Ink Black Ink 2 nos abhjit@1994 15
27 Ledger page both side printing Ledger page both side printing 1,500 nos abhjit@1994 15
28 Picture Light Golden Cover Picture Light Golden Cover 8 nos abhjit@1994 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar office-supplies contracts

4

Financial statements demonstrating liquidity for rapid procurement

5

EMD/Security deposit as per final bid documents

6

Technical bid documents and compliance certificates

7

OEM authorizations or authorized distributor letters (if applicable)

Frequently Asked Questions

How to bid on the Indian Army office supplies tender 2025 with pre-bid interaction

Bidders should register with the central procurement portal, attend the mandatory pre-bid interaction, and prepare to fulfill 28 BOQ items including Radium Tape and pens. Ensure readiness for up to a 25% quantity variation at contracted rates and align delivery timelines with the last delivery order date.

What documents are required for the Indian Army stationery procurement 2025

Submit GST registration, PAN card, experience certificates for similar projects, financial statements demonstrating liquidity, EMD deposit as per final bid package, technical bid documents, and OEM authorizations if applicable. Ensure all documents are current and verifiable for rapid tender evaluation.

What are the delivery terms for the Army 2025 office supplies bid

Delivery is tied to the last date of the original delivery order with an option to extend using the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. The purchaser may extend the duration up to the original delivery term for quantity changes.

What is the 25% quantity option in this Indian Army tender

The purchaser may increase or decrease the bid quantity up to 25% at contracted rates during contract execution. This requires bidders to maintain buffer stock and scalable fulfillment plans across all 28 BOQ items to meet urgent demand.

Which items are included in the 28 BOQ for Indian Army stationery

The BOQ covers items such as Radium Tape, red/yellow/black and blue pens, Uniball, Lamy pens, 52-color ink sets, paper products, laminations, and assorted office accessories. Specific quantities are not disclosed and will be clarified in the final bid package.

Are there any mandatory standards or certifications for this tender

No explicit standards (e.g., ISI or ISO) are listed in the available data. Bidders should verify the complete bid documents for any required certifications, and be prepared to comply with urgent procurement protocols and delivery performance.

When is pre-bid interaction expected for the Army stationery tender

The tender requires a pre-bid interaction prior to final bid submission. Respondents should monitor the official portal, schedule the interaction, and integrate insights into the bid strategy for rapid qualification and response.

What is the emphasis of the 2025 Army procurement for office supplies

The emphasis is rapid procurement of a diverse catalog of office supplies with readiness for quantity adjustments of up to 25%, urgent project status, and delivery aligned to delivery orders. Bidders should ensure scalable operations and fast fulfillment capabilities.