GEM

Indian Army Matrix Exchange Cards Tender Baramulla Jammu & Kashmir 2025

Posted

23 Oct 2025, 04:18 pm

Deadline

03 Nov 2025, 05:00 pm

Location

BARAMULLA , JAMMU & KASHMIR

Progress

Issue23 Oct 2025, 04:18 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Defence procurement by Indian Army for matrix exchange cards in Baramulla, JK
  • • Option to increase/decrease quantity up to 25% at contract placement and during currency
  • • Delivery time calculations: based on (additional quantity/original quantity) × original delivery period with 30-day minimum
  • • GST as per actuals or applicable lower rate; bidder bears responsibility for GST relevance
  • • Purchase preference for Micro and Small Enterprises (MSEs) if manufacturer; traders excluded
  • • Dedicated technical service personnel required during warranty with time-bound response
  • • No explicit BOQ items listed; indicates a potentially simple or placeholder scope
  • • Bidder to upload declaration of sound financial standing (no liquidation/bankruptcy)

Categories 1

CARDS

Tender Overview

The opportunity is issued by the Indian Army under the Department of Military Affairs for the procurement of all types of Matrix Exchange Cards in Baramulla, Jammu & Kashmir 193101. The bid includes a flexible quantity clause allowing up to 25% variation during both initial and currency periods, with prices at contracted rates. The contract contemplates a potential post-award quantity adjustment and delivery timeline tied to the original delivery period, subject to a minimum of 30 days. GST considerations are bidder-driven, with reimbursement as applicable. MSEs may receive purchase preference per policy, with a price-match option within defined margins. The scope emphasizes timely service and warranty support, requiring dedicated technical personnel for service requests during the warranty period. The procurement prioritizes compliant suppliers capable of meeting delivery and service SLAs in a defence context.

Technical Specifications & Requirements

  • No explicit product specifications are listed in the tender data; however, the BOQ contains zero items, indicating either a placeholder or a very limited scope focused on matrix exchange cards.
  • Key terms include: option clause for quantity variation (up to 25%), delivery period mechanics, and extension rules.
  • GST considerations are bidder-driven and reimbursed per actuals or applicable rates, whichever is lower.
  • The tender stresses MSE purchase preference if the bidder is the manufacturer of the offered product; traders are excluded.
  • Warranty requires deployment of dedicated technical service personnel for timely servicing within the warranty window, aligned to service levels.

Terms & Eligibility

  • EMD/financial security is not explicitly stated in the data provided; bidders must ensure readiness to comply with standard defence procurement practices.
  • The purchaser reserves the right to modify quantity up to 25% during contract placement and within currency period.
  • Bidders must declare financial standing (no liquidation or bankruptcy) via an undertaking within the bid.
  • GST compliance is bidder-responsible; reimbursement follows actuals or lower of quoted GST percentage.
  • MSE preference applies for manufacturers; bidders must provide documentary evidence to claim benefits.
  • Warranty/service commitment requires dedicated engineers for timely service requests during the warranty period.

Key Specifications

  • Product: Matrix Exchange Cards (no explicit technical specs available in data)

  • Quantity: Up to 25% variation allowed; exact quantities not disclosed

  • Delivery: Minimum 30 days; delivery period adjustment formula provided

  • Standards/Certifications: No specific standards listed in tender data

  • Warranty/Service: Dedicated engineers for warranty service; SLAs implied

Terms & Conditions

  • Quantity variation: up to 25% during contract and currency

  • GST responsibility lies with bidder; reimbursement per actuals or lower rate

  • MSE purchase preference available for manufacturers; traders excluded

Important Clauses

Payment Terms

GST reimbursement to be decided on actuals or lower rate; bidder bears GST responsibility

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time calculation applies with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in data; standard defence procurement penalties would apply

Bidder Eligibility

  • Manufacturer status required to claim MSE preference (traders excluded)

  • No liquidation, court receivership, or bankruptcy; provide an undertaking

  • GST compliance and proper documentation to support eligibility

  • Capability to deploy dedicated service personnel for warranty period

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Required Documents

1

GST registration certificate

2

PAN card

3

Declaration of not being under liquidation or bankruptcy

4

Undertaking for GST compliance and rate applicability

5

Evidence of manufacturer status to claim MSE preference (if applicable)

6

Technical service capability statement and contact details

7

OEM authorization or manufacturer proof (if bidding as manufacturer)

Frequently Asked Questions

How to bid for Indian Army matrix exchange cards tender in Baramulla?

Bidders must demonstrate manufacturer status for MSE preference, provide GST details, and submit an undertaking confirming no liquidation or bankruptcy. Include technical capability for dedicated warranty support and comply with 25% quantity variation rules. Ensure GST details reflect the applicable rate and reimbursement terms.

What documents are required for the matrix cards tender in Baramulla?

Submit GST registration, PAN card, financial standing undertaking, manufacturer proof for MSE preference (if applicable), OEM authorizations, and a technical service capability statement. Include service contact details and any relevant warranty SLAs to satisfy defence procurement norms.

What is the delivery timeline for matrix exchange cards to Baramulla?

Delivery period begins after the last date of the original delivery order; extended time is calculated as (additional quantity ÷ original quantity) × original period, with a minimum of 30 days and possible extension to the original delivery period.

What are the GST implications for this Indian Army tender in JK?

Bidders bear GST obligations; reimbursement will be at actuals or the lower of the quoted GST rate. Ensure GST registration is valid and that rates are correctly reflected in the bid to avoid discrepancies.

Can MSEs participate in this defence procurement for matrix cards?

Yes, but only if the bidder is the manufacturer for the offered product. MSE preference applies; traders are excluded. If L-1 is not an MSE, an MSE seller may match within 15% margin for 30% of contract value.

What warranty/service commitments are required for this tender?

The bidder must deploy dedicated technical service personnel to address warranty service requests promptly. Service levels and response times should align with standard defence warranty practices to ensure timely rectification of defects.

Is there a BOQ or itemized specification for the matrix cards?

No BOQ items are listed in the provided data; this indicates a potential placeholder or a very limited scope. Bidders should seek clarification on exact quantities and technical specs before submission.

What are the key procurement terms for quantity variation in this tender?

The purchaser may increase/decrease quantity up to 25% during contract placement and within currency. Delivery timelines adjust using the stated formula, ensuring minimum 30 days extra delivery where applicable.