GEM

Western Coalfields Limited 3 kW On-Grid Solar Power System CSR Tender Yavatmal Maharashtra 2025

Posted

23 Oct 2025, 07:03 pm

Deadline

05 Nov 2025, 11:00 am

EMD

₹10,000

Value

₹7,99,096

Location

YAVATMAL , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue23 Oct 2025, 07:03 pm
Corrigendum28 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • On-grid solar power systems for 4 government schools in Yavatmal, Maharashtra under CSR
  • • EMD amount ₹10,000; estimated contract value ₹799,096
  • • Payment via RTGS/NEFT to WCL, WANI NORTH AREA; SBI account 11212045702
  • • Security options include FDR in bidder’s name with pledge validation
  • • Completion timeline: 60 days; site handover date triggers start
  • • Inspection by Asst Manager (E&M), AHQ, WNA or Electrical Foreman Incharge
  • • No BOQ items; firm rates maintained for entire contract duration
  • • No subcontracting or assignment without prior written consent

Tender Overview

Organization: Western Coalfields Limited (Coal India Limited subsidiary) seeks Supply, Installation and Commissioning of 4 nos of 3 KWP Solar Power System (ON GRID) at ZP Schools in Yavatmal, Maharashtra 445001 under CSR for 2025-26. Estimated value: ₹799,096; EMD: ₹10,000. Scope targets four ZP Schools: Bramani, Nilapur, Borgaon, and Bhalar. Delivery window configured as 60 days from award/handing over of site; inspection by Asst Manager (E&M) or Electrical Foreman Incharge during progress. Unique CSR deployment rationale centers on off-grid-to-grid solar integration across government schools.

Technical Specifications & Requirements

  • BoQ/Items: NoBoQ items listed; project consists of 4 x 3 KWP on-grid solar power systems.
  • Delivery & Installation: Complete installation and commissioning within 60 days from the 7th day post work order/handing over site.
  • Inspection: Conducted by Asst Manager (E&M), AHQ, WNA or representative; routine checks during progress and upon completion.
  • System Concept: On-grid solar systems designed to feed the schools’ electrical load; further technical specifics are not provided in the tender.
  • Financial & Compliance: EMD of ₹10,000; online RTGS/NEFT payment through SBI to WCL, WANI NORTH AREA; submission proof of online transfer required.

Terms, Conditions & Eligibility

  • Delivery Timeline: Completion within 60 days from issuance of work order or date of handing over site.
  • Price & Validity: Awarded rates remain firm for the contract period.
  • Payment & Security: EMD via online transfer; FDR/Fixed Deposit Receipt allowed as Performance Security; hard copy to be delivered within 15 days of award; PBG also allowed per GeM terms.
  • Assignment & Sub-contracting: No assignment or sub-contracting without prior written consent; ultimate liability remains with the original bidder.
  • Compliance: Bidders must upload all required certificates; non-submission leads to rejection.

Key Specifications

  • Product/service: 4 x 3 KWP ON-GRID Solar Power Systems

  • Estimated value: ₹799,096

  • EMD: ₹10,000

  • Delivery: within 60 days from work order/handing over site

  • Inspection: Asst Manager (E&M) AHQ WNA or representative

  • Security: EMD paid online; FDR accepted as Performance Security

  • Provider obligations: no assignment/sub-contracting without consent

  • Payment: RTGS/NEFT to WCL SBI account; proof required

Terms & Conditions

  • EMD of ₹10,000; online payment method with proof submission

  • 60-day completion window from issue/handing over of site

  • Firm rates for the entire contract; no post-award price revisions beyond 25% per ATC

Important Clauses

Payment Terms

EMD via RTGS/NEFT; performance security by PBG or FDR; deliver hard copy of FDR within 15 days of award; ensure bid submission includes online transfer proof

Delivery Schedule

Complete supply, installation and commissioning of all 4 solar systems within 60 days from work order date or handover, whichever earlier

Penalties/Liquidated Damages

Rates remain firm; any delays subject to conditions in ATC, with potential consequences as per GeM terms

Bidder Eligibility

  • Proven experience in supplying and installing solar PV systems, preferably on-grid

  • Financial capability to mobilize ₹799,096 project value

  • Compliance with RTGS/NEFT EMD submission and FDR option

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar solar installations

4

Financial statements (audited if available)

5

EMD payment proof (online transfer receipt)

6

Technical bid documents and compliance certificates

7

OEM authorization (if applicable)

8

Any certificates requested in ATC/corrigendum

Corrigendum Updates

2 Updates
#1

Update

28 Oct 2025
#2

Update

28 Oct 2025

Extended Deadline

05 Nov 2025, 11:00 am

Opening Date

05 Nov 2025, 11:30 am

Frequently Asked Questions

How to bid for the on-grid solar tender in Yavatmal Maharashtra 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD of ₹10,000 via RTGS to SBI WANI NORTH AREA, and proof of online transfer; include OEM authorizations if required and ensure 60-day completion from work order. Inspection is mandatory during progress.

What documents are required for the Western Coalfields solar bid 2025?

Required documents include GST certificate, PAN, experience certificates for similar solar installations, financial statements, EMD payment proof, technical bid documents, and any OEM authorizations; ensure all certificates are uploaded as per ATC/corrigendum.

What are the technical specs for the 3 kW on-grid systems?

Tender specifies 4 x 3 KWP ON-GRID solar systems; no detailed BOQ provided. Systems must be installed and commissioned at four ZP schools in Yavatmal; onsite inspection occurs by the designated E&M authority; ensure grid-tied configuration to meet local standards.

When is the completion deadline for the solar installation project?

The completion period is 60 days from the 7th day after work order issue or site handover; contractor must finish installation, testing and commissioning within this window and pass inspection by the WCL team.

What are the payment terms for the WCL solar procurement 2025?

Payment is via online RTGS/NEFT to WCL, WANI NORTH AREA; bidder must include transfer details and proof; performance security can be provided as FDR or PBG under GeM terms; ensure delivery of original FDR within 15 days of award.

What are the eligibility criteria for bidders in this tender?

Bidders should demonstrate prior experience in solar installations, possess necessary certifications, have financial capacity for ₹799,096 project value, and be able to comply with site inspection protocols and submission of mandatory documents as specified.

What happens if sub-contracting is needed for the project?

Sub-contracting is not allowed without prior written consent from the buyer; even with consent, the original bidder remains jointly and severally liable for performance and obligations under the contract.

Are there any penalties for late delivery or non-compliance?

While the tender emphasizes firm rates, penalties would follow standard GeM terms and any ATC clauses; ensure compliance with 60-day schedule to avoid potential LDs and to maintain contractual performance.