GEM

Urban Development Department Uttar Pradesh Octagonal Pole Tender 2025 – GI Pole with LED Street Light Q3

Posted

01 Nov 2025, 12:58 pm

Deadline

22 Nov 2025, 01:00 pm

EMD

₹31,500

Progress

Issue01 Nov 2025, 12:58 pm
AwardPending
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Quantity

20

Bid Type

Two Packet Bid

Tender Overview

The Uttar Pradesh Urban Development Department issues a procurement tender for Octagonal Pole with Single Arm or Double Arm Brackets (V2) in the Q3 category. The bid requires EMD ₹31,500 and covers supply, installation, testing, commissioning, and operator training. The delivery scope specifies on-site execution from Kajipurwa to Harduha Pu, with the option to adjust quantity by up to 25% during contract performance. The bid emphasizes financial standing checks and OEM turnover criteria, ensuring capable bidders with solid balance sheets. This opportunity targets suppliers of high-mast GI poles and associated LED street lighting components, with emphasis on compliance and timely delivery.

Technical Specifications & Requirements

  • Product category: Octagonal Pole with Single Arm or Double Arm Brackets (V2) for LED street lighting systems
  • EMD: ₹31,500 (refundable to unsuccessful bidders as per policy)
  • Scope: Supply, Installation, Testing, Commissioning, and operator training; statutory clearances if required
  • Delivery location: on-site at the specified address (Kajipurwa to Harduha Pu)
  • Delivery period: linked to original delivery order; option to extend as per 25% quantity adjustment rules
  • Financials: minimum average annual turnover criteria for bidder and OEM provided in separate bid document; audited statements or CA certificate accepted
  • Compliance: select bidders must meet turnover thresholds and be free from liquidation or receivership; no BOQ items listed

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25%; extended delivery time calculated per formula with a minimum 30 days
  • Financial Standing: bidders must not be in liquidation or bankruptcy; must upload an undertaking
  • Delivery & Installation: on-site supply, installation, testing, commissioning, and operator training; statutory clearances if applicable
  • Turnover Criteria: last 3 financial years’ average turnover required for bidder and OEM; documentary evidence mandatory
  • Mandatory documents: GST, PAN, turnover certificates, EMD submission proof, technical compliance certificates, OEM authorizations
  • Warranty/Penalties: not specified in data; contract may include standard terms per UP guidelines; bid evaluation based on compliance and financial strength

Key Specifications

  • Product/service: Octagonal GI Pole with LED street light mounting brackets (V2, Q3)

  • Quantity: not specified in BOQ; bidder to comply with 25% quantity fluctuation clause

  • EMD: ₹31,500

  • Delivery location: Kajipurwa to Harduha Pu on-site

  • Scope: Supply, Installation, Testing, Commissioning, Operator training, statutory clearances

  • Experience: minimum turnover requirements for bidder and OEM (as per bid document)

Terms & Conditions

  • EMD amount ₹31,500; payment terms to be defined in contract

  • Quantity may vary by up to 25% during and after order

  • Delivery and installation on-site with potential statutory clearances

Important Clauses

Payment Terms

To be defined in contract; EMD submitted at bid stage; likely milestone-based payments after installation and acceptance

Delivery Schedule

Delivery period linked to original delivery order; extended period if quantity increases; minimum extension 30 days

Penalties/Liquidated Damages

Not explicitly specified; standard L.D. provisions may apply per UP procurement norms

Bidder Eligibility

  • Not in liquidation or court receivership; undischarged bankruptcy not allowed

  • Demonstrated turnover: minimum average turnover in last 3 years as per bid document

  • OEM turnover criteria: OEM must meet specified turnover thresholds; must provide audited or CA-certified evidence

  • Experience in supply/installation of LED street lighting poles or similar civil works

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Audited financial statements or CA/CMA turnover certificates for last 3 years

4

EMD submission proof (₹31,500)

5

OEM authorizations or manufacturer undertakings for the offered GI Octagonal Pole

6

Technical bid documents demonstrating product conformity

7

Experience certificates for similar LED street light pole supply/installations

8

Notarized undertaking confirming no liquidation or court receivership

Frequently Asked Questions

What documents are required for the octagonal pole tender in UP 2025?

Bidders must submit GST, PAN, audited turnover certificates for last 3 years or CA certificates, EMD ₹31,500, OEM authorizations, technical bid, and experience certificates for similar LED street light pole projects. Also provide on-site deployment plans and on-time delivery assurances.

How is quantity variation managed in the UP octagonal pole tender 2025?

The purchaser may increase or decrease quantity by up to 25% at contract award and during the currency, with delivery time adjusted by a formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What are the eligibility criteria for bidder turnover in this UP tender?

Bidder must show minimum average annual turnover for the last 3 years as per bid document; OEM must likewise meet the turnover threshold. Audited balance sheets or CA/Cost Accountant certificates are acceptable for turnover proof.

What is the EMD amount and payment terms for the UP street light pole tender?

EMD is ₹31,500. Payment terms typically follow contract milestones after installation and acceptance; bidders should expect potential milestone-based payments and compliance with standard UP procurement terms.

What installation deliverables are expected for the Kajipurwa to Harduha Pu site?

Delivery scope includes supply, installation, testing, commissioning of poles and LED street light components, and operator training; on-site work plus any statutory clearances required for operation.

Which standards or certifications are required for the octagonal pole bid in UP?

While specific standards are not listed, bidders should anticipate ISI/ISO-like compliance and OEM certifications for GI poles and brackets; include any relevant quality and safety certificates with the bid.