GEM

Home Department Jharkhand GPS-based Communication System Tender 2025 - EMD ₹1400000, OEM Authorization, Turnover Criteria

Bid Publish Date

22-Oct-2025, 2:10 pm

Bid End Date

08-Nov-2025, 11:00 am

Bid Opening Date

08-Nov-2025, 11:30 am

EMD

₹14,00,000

Location

RANCHI , JHARKHAND

Progress

Issue22-Oct-2025, 2:10 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for non-OEM bidders with complete distributor details
  • • EMD amount of ₹1,400,000 must accompany bid submission
  • • Delivery extension policy employs a formula based on quantity variance with a minimum 30 days
  • • Turnover criteria apply to both bidders and OEMs over the last 3 financial years
  • • No BOQ items available, indicating a potentially flexible GPS communication system deployment

Tender Overview

The opportunity is issued by the Home Department, Jharkhand, for a Communication System with GPS. The procurement carries an EMD of ₹1,400,000. Bidders must account for a quantity variation up to 25% at contract placement and during the currency of the contract at contracted rates. OEM authorization is required, with distributor details provided in the bid. Turnover criteria apply to both bidders and OEMs, based on the last three completed financial years. A generic clause governs extension of delivery timelines up to the original delivery period with a minimum 30 days. This tender emphasizes compliance with commercial and technical conditions and requires responsible bidders with adequate financial health. The absence of BOQ items indicates a broad scope request and potential multi-item deployment under a single contract. The notification signals the government’s intention to procure GPS-enabled communication equipment for state security or governance use. The tender reflects standard public procurement safeguards and option clauses that bidders should study before submitting a bid.

Technical Specifications & Requirements

  • EMD amount: ₹1,400,000 (to accompany bid submission)
  • Option clause: quantity may be increased/decreased up to 25% of bid/contract quantity
  • Delivery timeline framework: delivery period from last date of original order; extended time formula applies with a minimum of 30 days
  • Manufacturer Authorization: bids from authorized distributors require OEM authorization detailing name, designation, address, email, and phone
  • Turnover criteria: bidder and OEM must meet minimum average annual turnover over the last 3 years ending March 31 of the previous financial year; CA certificate or audited balance sheets required
  • OEM responsibility: in bunch bids, OEM of the primary product with the highest bid value must meet turnover criteria
  • Financial health: bidder should not be under liquidation; proof via financial statements or CA certificate
  • BOQ: No items listed in the BOQ; implies a potentially broad scope delivery of GPS communication systems; ensure alignment with terms and OEM capabilities

Terms, Conditions & Eligibility

  • EMD: ₹1,400,000; professional submission to include EMD documents
  • Turnover criteria: 3-year average turnover as specified in bid document; audited balance sheets or CA certificates required
  • OEM authorization: mandatory for non-OEM manufacturers; include full OEM details in bid
  • Delivery terms: delivery timeline as per original order date; extension calculations apply when option is exercised
  • Payment terms: not explicitly stated; ensure readiness to align with standard government terms in absence of a quoted schedule
  • Financial standing: bidder should be financially solvent and not in liquidation; provide supporting statements
  • Discretionary rights: purchaser may modify quantity by ±25% during and after contract; delivery time adjustments follow defined formula

Key Specifications

    • EMD amount: ₹1,400,000
    • Option clause: +/− 25% quantity during contract
    • Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
    • OEM authorization requirement: full distributor/authorisation details
    • Turnover requirement: 3-year average with CA/audited balance sheets

Terms & Conditions

  • Key Term 1: EMD of ₹1,400,000 must be submitted with bid

  • Key Term 2: 25% quantity variation allowed during and after contract

  • Key Term 3: OEM authorization required for non-OEM bidders

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard government terms and seek clarity during bid clarifications

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended time determined by formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in available data; bidders should prepare for standard LD clauses in the final contract

Bidder Eligibility

  • 3-year turnover requirement for bidder and OEM

  • Not under liquidation; financial stability evidenced by audited statements

  • OEM authorization (if not the product manufacturer) with full details

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA/CMA certificate confirming turnover (last 3 years)

4

OEM authorization or manufacturer authorization certificate

5

Bidder/Company profile and authorized signatory details

6

EMD submission proof (DD/Online payment receipt)

7

Technical bid compliance certificates (as applicable)

Frequently Asked Questions

How to bid for GPS communication system tender in Jharkhand 2025

Bidders must submit GST, PAN, audited turnover for last 3 years, and OEM authorization if not the product maker. Include EMD of ₹1,400,000 and ensure turnover criteria are met for both bidder and OEM. Clarify delivery timelines and option quantity clauses during bid submission.

What documents are required for GPS procurement bid in Jharkhand

Required documents include GST certificate, PAN, audited financial statements or CA certificate, OEM authorization, bidder profile, EMD receipts, and technical bid compliance. Ensure distributor details and signatory authority are provided for a complete submission.

What are the eligibility criteria for Home Department GPS tender 2025

Eligibility requires 3-year average turnover, not in liquidation, and OEM authorization if applicable. Turnover must be supported by audited balance sheets or CA certificates. The bidder and OEM must meet these thresholds for the primary product category.

What is the EMD amount for the Jharkhand GPS bid and how to submit

EMD is ₹1,400,000. Submit via Demand Draft or online payment as prescribed by the tender. Include proof of EMD along with bid documents to satisfy bid security requirements and avoid disqualification.

When can delivery extend under the option clause for this GPS tender

Delivery can be increased or decreased by up to 25% at contract placement and during the currency of the contract. Extended time starts from the last date of extended period, with a minimum 30 days added for the calculation.

What specifications are required for GPS communication systems in this tender

No detailed specs are published; bidders should ensure OEM authorization, compliance with IS/standards if specified later, and readiness to supply GPS-enabled communication equipment under a broad scope with potential multi-item deployment.

How is turnover calculated for OEMs in the Jharkhand GPS bid

OEMs must meet the average annual turnover criterion over the last 3 completed financial years ending March 31; for new OEMs, turnover is considered from completed years after incorporation, with CA/audited statements as proof.