GEM

Indian Navy Vehicle Hiring Tender Local Sedan SUV Bus 2025 IS 550 ISI 9001 EMD ₹154000

Posted

28 Oct 2025, 05:12 pm

Deadline

18 Nov 2025, 05:00 pm

EMD

₹1,54,000

Progress

Issue28 Oct 2025, 05:12 pm
AwardPending
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Quantity

602

Bid Type

Two Packet Bid

Tender Overview

The opportunity is issued by the Indian Navy under the Department of Military Affairs for Vehicle Hiring Service on a per-vehicle-day basis. Categories include Sedan and SUV/MUV with local deployment and a 120 km x 12 hour block per day, plus round-trip requirements; a separate Bus Hiring Service - Short Term local category (Deluxe 31-33). The estimated value is not disclosed; EMD is ₹154,000. Bidders must maintain a local office in the consignee state and provide dedicated service support channels. A key clause allows up to 50% variation in contract quantity or duration. Vehicles must support fitment of Flag Rod & Star Plate/Box. This tender emphasizes compliance, past project experience, and robust payroll documentation for deployed staff.

Technical Specifications & Requirements

  • Categories: Sedan (per vehicle-day), SUV/MUV (per vehicle-day), Bus Hiring - Short Term Local
  • Daily scope: 120 kms x 12 hrs with round trip; local deployment only
  • EMD: ₹154,000 (payment terms not specified here)
  • Service requirements: dedicated toll-free service support; escalation matrix; office location in state of consignee
  • ATC: must upload all certificates; flag-plate fitment required
  • Experience: documented past projects via contract copies or execution certificates
  • Flexibility: option to increase/decrease quantity up to 50% prior to contract issuance; post-issuance increases capped at 50%
  • Generic delivery and wage-payment stipulations apply to deployed staff

Terms, Conditions & Eligibility

  • EMD: ₹154,000; payment terms not detailed in ATC
  • Office: Service provider office must be in the consignee state; documentary evidence required
  • Support: Dedicated toll-free number and escalation matrix for service support
  • Documents: Upload all required certificates; missing documents can lead to rejection
  • Past Experience: contract copies or execution certificates acceptable proof
  • Payment for staff: salaries paid by service provider with statutory filings; reimbursement from buyer upon proof
  • Asset fitment: Vehicles must support Flag Rod & Star Plate/Box installation
  • ATC: Respondents must comply with all added terms; non-compliance leads to rejection

Key Specifications

  • Total EMD: ₹154,000

  • Categories: Sedan (per vehicle-day), SUV/MUV (per vehicle-day), Bus Hiring - Short Term Local

  • Daily scope: 120 kms x 12 hrs; round trip applicable

  • Local deployment: only within consignee state

  • Flag Rod & Star Plate/Box: vehicles must have provision for fitment

  • Documentation: upload all required certificates; ensure past experience proof meets criteria

  • Support: dedicated toll-free number and escalation matrix for service/support

Terms & Conditions

  • Key Term 1: EMD amount ₹154,000; submission with bid as per ATC

  • Key Term 2: Office location requirement in consignee state; documentary evidence required

  • Key Term 3: Up to 50% variation in quantity/duration before contract, and up to 50% after issuance

Important Clauses

Payment Terms

Service provider salaries paid upfront by vendor; reimbursement from buyer with statutory docs; detailed payment terms not specified in ATC

Delivery Schedule

Local deployment; 120 km/12 hours blocks; round trips as applicable; no explicit calendar deadlines provided

Penalties/Liquidated Damages

Not explicitly stated in ATC; bidders should assume standard government LD practices unless clarified

Bidder Eligibility

  • Proven experience in vehicle hiring services with contract proof

  • Official GST registration and PAN card

  • Local office must be located in consignee state with documentation

  • Ability to provide dedicated service support (toll-free) and escalation matrix

  • Compliance with flag-plate fitment and related vehicle modification requirements

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Past Experience/Contract Copies or Execution Certificates

4

Invoices with self-certification for executed work (if applicable)

5

Execution certificate from client for contract value

6

OEM authorizations or manufacturer certificates (if applicable)

7

Details of dedicated service support (toll-free number, escalation matrix)

8

Proof of office located in the consignee state

9

Statutory documents (PF/ESIC) and payroll documentation

10

Any other certificates specified in ATC or Corrigendum

Frequently Asked Questions

How to bid for Indian Navy vehicle hiring tender in India 2025?

Bidders must submit GST, PAN, past experience proofs, and EMD ₹154,000. Provide dedicated service support details and ensure local office in consignee state with escalation matrix. Include OEM certifications if applicable and ensure flag-plate fitment provisions are met; follow ATC requirements for certificate uploads.

What documents are required for vehicle hiring tender submission in India?

Submit GST registration, PAN, experience and execution certificates, client contract copies, invoices supporting execution, OEM authorizations, payroll documents, and proof of a local office. Ensure service support contact details and escalation matrix are included as part of the bid package.

What are the vehicle categories and daily scope in this tender?

The tender covers Sedan and SUV/MUV per vehicle-day contracts and Bus Hiring - Short Term Local. Each daily scope is 120 kms for 12 hours, with round trips as applicable; local deployment only within the consignee state; 50% quantity/duration variation permitted pre-issuance.

What is the EMD amount and its payment requirements for this tender?

EMD is ₹154,000. Submit with the bid as per ATC; ensure funds are available in the required form and demonstrate compliance through payment receipts or bank statements where applicable; no explicit payment schedule beyond bid submission is provided.

What are the flag-plate fitment requirements for vehicles in this bid?

Vehicles must have provision for fitment of Flag Rod & Star Plate/Box as per ATC. Bidders should confirm OEM compatibility and provide installation details, ensuring compliance with the flag-plate requirement before delivery and deployment at the buyer location.

What are the key eligibility criteria for past experience proof?

Acceptable proofs include contract copies with invoices and self-certification, execution certificates from clients, or third-party release notes. Ensure these documents demonstrate relevant vehicle-hiring experience and contract value alignment with tender scope.

What are the escalation and service-support requirements for bidders?

Provide a dedicated toll-free phone line and a formal escalation matrix for service support. The bidder must maintain a service desk in the consignee state and ensure timely response, with clear contact points for issues arising during vehicle deployment.