GEM

Hindustan Petroleum Corporation Ltd Canteen & Household Goods Tender Kanpur Nagar Uttar Pradesh 2025

Posted

22 Oct 2025, 03:44 pm

Deadline

03 Nov 2025, 12:00 pm

Value

₹14,73,048

Location

KANPUR NAGAR , UTTAR PRADESH

Progress

Issue22 Oct 2025, 03:44 pm
AwardPending
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Quantity

19811

Category

MILK AMUL 1L FULL CREAM

Bid Type

Two Packet Bid

Key Highlights

  • • HPCL procurement for a diverse canteen and household goods SKU mix in Kanpur Nagar, UP
  • • Quantity variation up to 25% under option clause with extended delivery Period
  • • -heavy emphasis on SKU variety (30 items) including beverages, snacks, personal care, and LPG cylinder
  • • Delivery timing linked to last delivery order date; extended time formula with minimum 30 days
  • • No explicit EMD amount provided in data; verify in ATC and tender documents
  • • No explicit standards listed (no IS/ISO references) in provided data; confirm in terms
  • • ATC: OEM authorizations and technical bid documentation typically required
  • • Newspaper/magazine, sapling with pot, and awards-for-dealers items indicate diversified supplier capabilities

Categories 10

MINERAL WATER LPG BAR COFFEE AND TEA CLEANING CONSUMABLES BISCUIT MINERAL BOX FLOWER SUGAR

Tender Overview

Organization: Hindustan Petroleum Corporation Limited (HPCL) invites bids for a broad range of canteen and household items including tea leaf boxes, sugar packets, milk, coffee, green tea, snacks, lunch options, beverages, mineral water, cookies, nuts, namkeen, LPG refills, flower garlands, newspapers, tissue papers, cleaners, detergents, air fresheners, sapling plants, and awards. Estimated value: ₹1,473,048.25. Location: KANPUR NAGAR, UTTAR PRADESH - 208001. Delivery scope: multiple consumer goods with 30 BOQ items reported, 25% quantity variation allowed under option clause. Procurement aims to consolidate a varied canteen/office pantry supply. Unique terms include the right to adjust quantities and extend delivery as per the option clause. This tender emphasizes supplier capability to handle a diverse SKU mix with timely delivery in a public sector procurement context.

Technical Specifications & Requirements

  • Total items: 30 items in the BOQ (list includes tea leaf box 1kg, sugar 1kg sachets, milk 1L full cream, coffee 200g pouch, green tea 50 pieces box, snacks packets, veg/non-veg meals, cold beverages 250ml, mineral water 500ml, assorted cookies 450g, biscuits 200g, salted cashew 200g, salted peanut 200g, namkeen navrathna 1kg, LPG cylinder 19kg refill, flower garland, newspapers/magazines, tissue paper 100 pcs, tissue box 100 pcs, toilet cleaner 1L, handwash 2L, dishwash bar 300g, detergent powder 500g, room freshener spray 200ml, toilet freshner 50g, sapling with pot, award for dealers).
  • Delivery terms: delivery schedule linked to original delivery order; option clause allows up to 25% quantity variation with extended delivery time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days. No explicit technical standards listed; no IS/ISO specs specified in data. Emphasis on procurement of a wide SKU mix and vendor reliability.
  • Compliance cues: bidders should be prepared for bulk-to-Low SKU management, time-bound delivery, and flexible ordering under contract extension. The data implies standard public procurement controls for quantity adjustments and delivery windows in a diverse supply contract.

Terms, Conditions & Eligibility

  • EMD: Not specified in data provided.
  • Experience/Turnover: Not specified; bidders should infer eligibility from HPCL procurement norms and ATC terms.
  • Delivery: Delivery must align with original and extended periods under the option clause; calculation method described. Failure to meet delivery windows may trigger penalties per ATC terms.
  • Payment: Not specified in data; bidders should verify HPCL payment terms in the ATC/document.
  • Documents: GST registration, PAN, experience certificates, financial statements, EMD documentation, technical bid documents, and OEM authorisations are typically required in similar HPCL tenders.
  • Warranty/Support: Not specified; bidders should reference standard HPCL procurement warranty expectations in the ATC.
  • General: Right to increase/decrease quantity by up to 25%; escalation handling and contract extension governed by the option clause. Ensure compliance with Buyer Added Terms and ATC.

Key Specifications

  • Total items in BOQ: 30

  • Estimated value: ₹1,473,048.25

  • EMD amount: not specified in data

  • Delivery variation: up to 25% of bid quantity

  • Delivery extension: minimum 30 days when option clause exercised

  • Product categories: tea leaves, milk, coffee, green tea, beverages, snacks, ready meals, LPG cylinder, household detergents, and consumer stationery

Terms & Conditions

  • Delivery quantities may be increased or decreased by up to 25%

  • Delivery period adjustments follow option clause with calculated additional time

  • Bidders must submit standard documents: GST, PAN, experience, financials, EMD, OEM authorisations

Important Clauses

Option Clause

Purchaser may alter quantity by up to 25% during contract; extended delivery time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Delivery Schedule

Delivery timeline linked to last date of original delivery order; extension rules apply per option clause

Penalty/Liquidated Damages

Not detailed in data; consult ATC for LD/penalty terms tied to delayed deliveries

Bidder Eligibility

  • Must meet HPCL procurement eligibility for public sector tenders in Uttar Pradesh

  • Demonstrate ability to supply 30 diverse SKUs with reliable delivery

  • Provide GST, PAN, and financial standing documentation; EMD as per ATC

Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 TEA LEAF BOX 1KG TEA LEAF BOX 1KG 72 each arkgarg 730
2 SUGAR 1KG PACKET SUGAR 1KG PACKET 360 each arkgarg 730
3 MILK AMUL 1L FULL CREAM MILK AMUL 1L FULL CREAM 3,600 each arkgarg 730
4 COFFEE 200GM POUCH COFFEE 200GM POUCH 50 each arkgarg 730
5 GREEN TEA 50PIECES BOX GREEN TEA 50PIECES BOX 30 each arkgarg 730
6 SNACKS PACKETS SNACKS PACKETS 1,500 each arkgarg 730
7 SANDWIDCH SANDWIDCH 720 each arkgarg 730
8 VEG MEAL LUNCH VEG MEAL LUNCH 500 each arkgarg 730
9 SPECIAL LUNCH VEG OR NON VEG SPECIAL LUNCH VEG OR NON VEG 500 each arkgarg 730
10 COLD BEVERAGES 250ML COLD BEVERAGES 250ML 600 each arkgarg 730
11 MINERAL WATER BOTTLE 500ML MINERAL WATER BOTTLE 500ML 3,600 each arkgarg 730
12 ASSORTED COOKIES PACKET 450GM ASSORTED COOKIES PACKET 450GM 200 each arkgarg 730
13 BISCUIT PACKET 200GM BISCUIT PACKET 200GM 200 each arkgarg 730
14 SALTED CASHEW PACKET 200GM SALTED CASHEW PACKET 200GM 50 each arkgarg 730
15 SALTED PEANUT PACKET 200GM SALTED PEANUT PACKET 200GM 50 each arkgarg 730
16 NAMKEEN NAVRATNA MIXTURE 1KG PACKET NAMKEEN NAVRATNA MIXTURE 1KG PACKET 25 each arkgarg 730
17 LPG CYLINDER 19KG REFILL LPG CYLINDER 19KG REFILL 24 each arkgarg 730
18 FLOWER GARLAND FOR PUJA FLOWER GARLAND FOR PUJA 800 each arkgarg 730
19 NEWS PAPER NEWS PAPER 4,380 each arkgarg 730
20 MAGAZINES MAGAZINES 100 each arkgarg 730
21 TISSUE PAPER PACKET 100 PCS TISSUE PAPER PACKET 100 PCS 1,500 each arkgarg 730
22 TISSUE PAPER BOX 100 PCS TISSUE PAPER BOX 100 PCS 250 each arkgarg 730
23 TOILET CLEANER 1L BOTTLE TOILET CLEANER 1L BOTTLE 100 each arkgarg 730
24 HANDWASH 2L POUCH HANDWASH 2L POUCH 25 each arkgarg 730
25 DISHWASH BAR 300GM DISHWASH BAR 300GM 150 each arkgarg 730
26 DETERGENT POWDER 500GM DETERGENT POWDER 500GM 25 each arkgarg 730
27 ROOM FRESHNER SPRAY 200ML ROOM FRESHNER SPRAY 200ML 50 each arkgarg 730
28 TOILET FRESHNER PACK 50GM TOILET FRESHNER PACK 50GM 150 each arkgarg 730
29 SAPLING PLANT WITH EARTH POT SAPLING PLANT WITH EARTH POT 100 each arkgarg 730
30 AWARD FOR DEALERS AWARD FOR DEALERS 100 each arkgarg 730

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply contracts

4

Financial statements (audited where applicable)

5

EMD submission proof (as per ATC guidance)

6

Technical bid documents demonstrating product/category capabilities

7

OEM authorisation letters (where applicable)

Frequently Asked Questions

How to bid in HPCL canteen supplies tender in Kanpur Nagar 2025?

Bidders should complete the standard HPCL tender process, submit GST, PAN, and financials, attach experience in similar supply contracts, provide OEM authorisations if required, and include EMD as per ATC. Ensure 30% delivery windows align with the last order date and that quantities can vary up to 25% under the option clause.

What documents are required for HPCL canteen procurement in UP 2025?

Required documents typically include GST certificate, PAN card, company profile, audited financial statements, experience certificates for similar contracts, EMD submission proof, technical bid documents, and OEM authorisations where applicable. Check the ATC for any organization-specific additions.

What are the delivery terms for the HPCL Kanpur tender 2025?

Delivery must follow the original delivery order date, with possible extensions under the option clause. Additional time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days. Quantity can be adjusted up to 25% during contract.

What is the estimated contract value for the HPCL Kanpur tender 2025?

The tender shows an estimated value of ₹1,473,048.25 for the diverse SKU list. Vendors should price accordingly and account for potential 25% quantity variation, which may affect total contract value over the term.

What items are included in the HPCL 2025 Kanpur procurement?

Items cover tea leaf box 1kg, sugar 1kg, full cream milk 1L, coffee 200g, green tea 50 pieces box, snacks packets, veg/non-veg meals, cold beverages 250ml, mineral water 500ml, cookies 450g, biscuits 200g, cashew 200g, peanuts 200g, namkeen 1kg, LPG 19kg refill, flower garland, newspapers/magazines, tissue packs, toilet cleaner 1L, handwash 2L, detergent 500g, accessories like sapling plant pots and awards for dealers.

Are there any mandatory standards or certifications for HPCL tender 2025 UP?

The provided data does not list explicit standards; bidders should verify in the ATC. Typically, HPCL tenders require GST, PAN, and OEM authorisations where applicable, plus experience in similar contracts and compliance with general procurement norms and quality checks.

When is the bid submission deadline for HPCL Kanpur tender 2025?

The data does not specify a deadline; bidders must consult the ATC and tender documents for exact submission dates. Prepare all required documents in advance and ensure EMD (if required) is ready according to the ATC guidelines.