GEM

Indian Army Department of Military Affairs Procurement Tender PoONCH Jammu & Kashmir 2025 – Quantity Variation Clause & 20 BOQ Items

Posted

23 Oct 2025, 06:51 pm

Deadline

03 Nov 2025, 07:00 pm

Location

POONCH , JAMMU & KASHMIR

Progress

Issue23 Oct 2025, 06:51 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

263

Category

Treasure Receipt

Bid Type

Two Packet Bid

Categories 3

PEN PLASTIC SOUND SYSTEM

Tender Overview

The procurement is issued by the Indian Army under the Department of Military Affairs for the PoONCH, Jammu & Kashmir 185101 region. The tender references a 20-item BoQ, a flexible quantity clause, and a broad basket of unspecified items, indicating a generic supply or service framework with quantity variation allowed up to 25% of bid quantity and during contract delivery. The presence of an option clause signals dynamic ordering and potential expansion at contracted rates, with extended delivery time rules linked to the original timelines. The tender emphasizes compliance with purchaser-led quantity adjustments while preserving delivery discipline and cost integrity. This opportunity targets suppliers capable of scalable fulfillment within military procurement norms and delivery governance.

Technical Specifications & Requirements

  • No explicit item-level specifications are provided in the BOQ; 20 items exist but item details are not disclosed.
  • BOQ status: 20 items listed as N/A (no quantity, unit, or description provided).
  • Buyer’s terms include an option clause: quantity can be increased by up to 25% at contract rates; additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • Delivery schedule references original and extended delivery periods; extension must follow the same contracted rates.
  • Absence of project-specific standards implies bidders should anticipate standard military procurement practices and confirm technical compliance during bidding.

Terms, Conditions & Eligibility

  • EMD amount: not specified in the tender data.
  • Option clause allows ±25% quantity adjustment at contract price; delivery period extends accordingly from last delivery date.
  • Additional delivery time policy: minimum 30 days; extended delivery may be required during contract execution.
  • Tender includes generic clauses requiring bidders to comply with the option and extended delivery terms.
  • BOQ items are 20 in total, with no item descriptions or quantities provided up front; bidders should seek clarifications on itemization and scope before submission.

Key Specifications

  • 20 BOQ items with no detailed descriptions

  • Delivery terms tied to original delivery period with option to increase quantity up to 25%

  • Extended delivery time calculation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • No explicit product standards or certifications listed in the tender data

  • No stated warranty or post-sales support requirements in the available data

Terms & Conditions

  • Quantity variation up to 25% at contract rates with extended delivery timelines

  • Delivery period shall start from the last date of the original delivery order

  • EMD amount and detailed item descriptions are not disclosed in the tender data

Important Clauses

Option Clause - Quantity Variations

Purchaser may increase ordered quantity up to 25% of bid quantity at contracted rates during contract; similarly, after order placement, quantity may be increased up to 25% during the currency of the contract.

Delivery Schedule & Extension

Delivery period begins from the last date of the original delivery order; additional time is computed as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may be allowed within contractual limits.

Payment & Penalties

Not specified in the provided data; bidders should verify payment terms and LD provisions in the final contract and tender documents.

Bidder Eligibility

  • Eligibility criteria not detailed in the tender data; bidders should seek clarification on required industry experience and certifications

  • Compliance with military procurement processes and potential security clearances

  • Ability to fulfill potential quantity variations (up to 25%) within contracted rates

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Pakistans Wars Tarid Rehman Pakistans Wars Tarid Rehman 10 nos [email protected] 10
2 Russia Ukraine War Ajay Singh Russia Ukraine War Ajay Singh 10 nos [email protected] 10
3 International Relation International Relation 10 nos [email protected] 10
4 Urdu Literature Urdu Literature 10 nos [email protected] 10
5 World History World History 10 nos [email protected] 10
6 Indian Economy Indian Economy 10 nos [email protected] 10
7 Indian Geography Indian Geography 10 nos [email protected] 10
8 Indian History Indian History 10 nos [email protected] 10
9 Lucent GK 2025 Lucent GK 2025 9 nos [email protected] 10
10 Oxford Dictionaries and Thesauruses Oxford Dictionaries and Thesauruses 9 nos [email protected] 10
11 Oxford English Dictionaries Oxford English Dictionaries 9 nos [email protected] 10
12 Oxford Thesaurus of English Oxford Thesaurus of English 9 nos [email protected] 10
13 Oxford Student Dictionary of Science Oxford Student Dictionary of Science 10 nos [email protected] 10
14 chart Chart 21 nos [email protected] 10
15 Lamy Cartridge Lamy Cartridge 20 nos [email protected] 10
16 Treasure Receipt Treasure Receipt 40 nos [email protected] 10
17 Pen Pen 45 nos [email protected] 10
18 Computer Desk Computer Desk 4 nos [email protected] 10
19 Neelkamal Plastic Table Neelkamal Plastic Table 6 nos [email protected] 10
20 Boat Sound System Boat Sound System 1 nos [email protected] 10

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurement (as applicable)

4

Financial statements (appropriate year) or turnover documentation

5

EMD submission proof (as applicable by purchaser guidance)

6

Technical bid documents or compliance certificates (as applicable)

7

OEM authorizations or distributorship certificates (if required by technical scope)

Frequently Asked Questions

How to bid for the Indian Army PoONCH procurement in 2025?

Bidders should prepare standard registrations and documents: GST, PAN, financials, and relevant experience certificates. Ensure understanding of the 25% quantity variation provision and the extended delivery formula. Confirm OEM authorizations if required and submit technical bids with any mandatory compliance certificates.

What documents are required for the PoONCH tender submission?

Required documents include GST registration, PAN, past performance certificates, financial statements, EMD proof, and any OEM authorization. Technical bid materials or compliance statements must accompany the bid; verify if the EMD is specified in the final tender documents and provide proof.

What is the delivery timeline for quantity variations in this tender?

Delivery timelines start from the last date of the original delivery order. If quantity increases by up to 25%, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What standards or certifications are required for this Army procurement?

Current data shows no explicit standards or certifications in the tender excerpt. Bidders should await final tender documents for ISI, ISO, or other certifications and ensure readiness to demonstrate compliance if specified later.

What is the EMD amount for the PoONCH procurement bid 2025?

The tender data provided does not specify the EMD amount. Bidders must review the complete tender documents to confirm whether an EMD or security deposit is required and the exact value or percentage.

How to handle item descriptions in a 20-item BOQ with N/A entries?

Seek clarification on item descriptions, scope, and quantities before submission. In the absence of detailed BOQ data, bidders should provide a robust technical bid demonstrating capability to meet military standards and supply readiness, while awaiting item-level specifications.

What is the organization and location for this tender opportunity?

The opportunity is issued by the Indian Army under the Department of Military Affairs for PoONCH, Jammu & Kashmir (PIN 185101). Bidders should align proposals to regional delivery capabilities and security requirements applicable to this location.

What happens if the quantity is increased beyond 25% during contract?

Any increase beyond 25% would require renegotiation of terms and may depend on re-evaluation of delivery capacities, lead times, and pricing. The contract would govern adjustments, with extensions calculated per the established formula and at contracted rates.