GEM

Indian Coast Guard STBD OD BOX SPARES Tender Chennai 2025 - IS 550 / OEM Authorization Required

Posted

21 Oct 2025, 02:18 pm

Deadline

07 Nov 2025, 03:00 pm

Location

CHENNAI , TAMIL NADU

Progress

Issue21 Oct 2025, 02:18 pm
AwardPending
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Quantity

126

Category

STBD OD BOX SPARES

Bid Type

Two Packet Bid

Categories 1

BOX

Tender Overview

The Indian Coast Guard (Department of Defence) invites bids for STBD OD BOX SPARES across multiple sub-categories (A–Q, R–S) with a Bureau of Indian Standards/defence alignment. The scope is strictly GOODS SUPPLY with delivery to The Officer In-charge Coast Guard Store Depot, Elaya Street, VOC Nagar, Tondiarpet, Chennai 600081. The contract enforces a flexible quantity clause allowing up to 25% quantity variation at purchase and during the contract, at contracted rates. Bidders must demonstrate prior govt/Government-linked supply experience and provide OEM authorization documentation. The procurement is location-specific (Chennai, Tamil Nadu) and emphasizes timely installation/rectification during warranty period.

Technical Specifications & Requirements

  • Scope: Only supply of goods for STBD OD BOX SPARES across 20 items (BOQ items listed as N/A; no explicit item specs provided).
  • Delivery: On-site delivery at Coast Guard Store Depot, Chennai; delivery timeline aligned with contract quantity adjustments (minimum 30 days if extended).
  • Experience: Minimum 1 year of regular supply to Central/State Govt/PSU for similar category products; provide contracts demonstrating annual quantity adherence.
  • Manufacturer Authorization: Required if bidding via OEM/distributor; provide OEM authorization certificate with contact details.
  • Warranty/Service: 7-day rectification window; 0.5% unit price per week of delay; penalties capped and recoverable via PBG.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the data; bidders should prepare standard govt EMD as per terms.
  • Scope: Supply of goods only; installation/commissioning if included in scope must be completed per clause.
  • Delivery address: Chennai 600081; compliant with delivery schedule and option clause for quantity changes (up to 25%).
  • Penalties: As above for warranty rectification delays; recovery via PBG with cap.
  • Documentation: OEM authorization, govt supply experience proofs, and standard bid documents.

Key Specifications

    • Product category: STBD OD BOX SPARES (20 items in BOQ; specific items not listed)
    • Quantity: 20 items in BOQ; exact quantities not disclosed
    • Delivery location: The Officer In-charge Coast Guard Store Depot, Elaya Street, VOC Nagar, Tondiarpet, Chennai 600081
    • Standards/certifications: Not explicitly specified in data; bidders to reference standard alignment with defence supply practices
    • Warranty: 7 days for defect rectification; penalty 0.5% of unit price per week of delay; cumulative cap up to 10% of total contract value

Terms & Conditions

  • Quantity variation: Purchaser may increase/decrease quantity up to 25% at contract time

  • Delivery: On-site in Chennai; extended delivery time formula applies with minimum 30 days

  • Experience: 1 year govt/PSU supply experience; submit relevant contracts

  • Authorization: OEM Manufacturer Authorization required for distributors

  • Warranty: 7-day defect rectification; penalties apply; PBG recovery

  • Scope: Goods supply only; installation/commissioning as per scope

Important Clauses

Payment Terms

Not explicitly stated; standard govt practice suggests payment within 30 days after delivery/acceptance; bidders should confirm terms in bid submission

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period when option clause invoked; minimum 30 days added when increasing quantity

Penalties/Liquidated Damages

0.5% of unit price per week for each week of delay in warranty rectification; cumulative cap up to 10% of total contract value; penalties recoverable from PBG

Bidder Eligibility

  • Minimum 1 year of govt/PSU supply experience for similar products

  • OEM authorization for distributors or full OEM supplier

  • Ability to supply goods with on-site delivery to Chennai store depot

  • Compliance with warranty and penalty terms as specified

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 STBD OD BOX SPARES Seamless O Ring NBR70 ID 72 62 x 5 53 2 nos [email protected] 180
2 A Seamless O Ring 1 no [email protected] 180
3 B Hexagoan Head Screw 8 nos [email protected] 180
4 C Hexagoan Head Screw 18 nos [email protected] 180
5 D Seamless O Ring 1 no [email protected] 180
6 E Tapper Roller Bearing 2 nos [email protected] 180
7 F Intermediate Ring 1 no [email protected] 180
8 G Locking Nut 1 no [email protected] 180
9 H Hexagoan Head Screw Plug with Harris Hexagon Socket Collar Plug 1 no [email protected] 180
10 I Locking Washer 1 no [email protected] 180
11 J Bonded Seal 8 nos [email protected] 180
12 K Hexagoan Socket Head Cap Screw 4 nos [email protected] 180
13 L Hexagoan Socket Head Cap Screw 12 nos [email protected] 180
14 M Bonded Seal 1 no [email protected] 180
15 N Bonded Seal 6 nos [email protected] 180
16 O Square Spring Lock Washer 36 nos [email protected] 180
17 P Hexagoan Nut 12 nos [email protected] 180
18 Q Hexagoan Socket Head Cap Screw 4 nos [email protected] 180
19 R Bonded Seal 3 nos [email protected] 180
20 S Hexagoan Socket Head Cap Screw 4 nos [email protected] 180

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for govt/PSU supply of similar category products (minimum 1 year); copies of relevant contracts

4

Manufacturer Authorization Certificate (OEM authorization) or proof of authorized distributor

5

Financial statements or turnover proof (as applicable for govt procurement)

6

Technical bid submission documents demonstrating compliance with scope of supply (goods only)

Frequently Asked Questions

How to bid for the STBD OD BOX SPARES tender in Chennai?

Bidders must demonstrate 1 year govt/PSU supply experience, provide OEM authorization, submit 20-item BOQ goods supply documentation, and furnish standard bid documents. Ensure on-site delivery capability to the Chennai Coast Guard Store Depot and comply with the 7-day warranty rectification SLA.

What documents are required for OEM authorization in this bid?

Submit Manufacturer Authorization Form/certificate detailing OEM name, address, email, and phone, plus the supplier’s contact information. If bidding as an authorized distributor, include proof of authorization from the OEM and a point of contact for after-sales service.

What are the delivery terms for the Chennai Coast Guard depot?

Delivery must be to The Officer In-charge Coast Guard Store Depot, Elaya Street, VOC Nagar, Tondiarpet, Chennai 600081. The option clause may adjust quantities; delivery timelines follow the last date of the original order, with minimum 30 extra days if extended.

What warranty penalties apply in this defence tender?

Defects must be rectified within 7 days of notification. If not, a penalty of 0.5% of the unit price per week is charged, recoverable via the Performance Bank Guarantee, with a cumulative cap of 10% of total contract value.

What is the scope of supply for this Coast Guard tender?

Scope specifies the supply of GOODS only for STBD OD BOX SPARES; installation/commissioning is included only if covered in the supply scope. The BOQ items are listed as N/A, requiring clarification during bid submission.

What experience criteria must bidders meet for govt procurement?

Bidders must have regularly manufactured and supplied similar category products to a central/state govt or PSU for 1 year prior to bid opening, with relevant contracts demonstrating annual quantity deliveries.