GEM

North East Frontier Railway Hiring of 2 Diesel Operated Light Vehicles (Non-AC) with Driver 24x7 in West Bengal 2025

Posted

17 Oct 2025, 06:01 pm

Deadline

07 Nov 2025, 07:00 pm

EMD

₹78,946

Value

₹39,47,256

Location

JALPAIGURI , WEST BENGAL

Progress

Issue17 Oct 2025, 06:01 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Two diesel-operated light vehicles (non-AC) with drivers for 24x7 operation
  • • 3-year contract term with 25% up/downward adjustment allowed
  • • Estimated contract value ₹3,947,256 and EMD ₹78,946
  • • Location: Jalpaiguri, West Bengal; security/post mobility focus for RPF Posts
  • • No explicit BOQ items; service-oriented procurement under Custom Bid for Services
  • • Bidder must provide undertaking that they are not in liquidation or bankruptcy

Categories 3

SERVICES MOTOR VEHICLES PETROLEUM FUELS

Tender Overview

Organization: North East Frontier Railway, a division of Indian Railways, seeks to hire 2 diesel-operated light motor vehicles (non-AC) four-wheelers with drivers on a 24x7 basis for use by RPF Posts JPE and SIB/APDJ over a 3-year period. The engagement covers on-site transportation and driver services with continuous availability. The estimated contract value is ₹3,947,256 and the EMD is ₹78,946. The tender location is Jalpaiguri, West Bengal (734006). A flexibility clause allows up to 25% quantity or duration adjustment at contract issuance or revision. This procurement emphasizes reliable, round-the-clock mobility support for security postings.

Technical Specifications & Requirements

  • No formal technical specifications provided in the BOQ. The contract category is Custom Bid for Services for hiring of two non-AC SUVs or similar vehicles with drivers for 3 years.
  • Vehicles are expected to be diesel-powered four-wheelers capable of 24x7 operation; driver services included.
  • EMD: ₹78,946; Estimated value: ₹3,947,256; Location: Jalpaiguri, West Bengal.
  • No OEM brand constraints explicitly stated; bidders must ensure service readiness for continuous security-post mobility and compliance with general procurement norms. Ensure readiness for long-term service continuity and on-demand deployment at RPF posts.

Terms, Conditions & Eligibility

  • Option Clause: contract quantity/duration can vary by up to 25% at contract issue or during revision; bidder must accept revised terms.
  • Financial Standing: bidders must not be in liquidation or bankruptcy and should upload an undertaking to that effect.
  • EMD: ₹78,946; payment and submission terms to be clarified in the tender documents.
  • No explicit delivery schedule; bidders should plan for continuous 24x7 service across the 3-year term and ensure driver availability, fuel management, and compliance with general government procurement norms.
  • Other standard prerequisites (GST, PAN, experience evidence) would typically be required in the terms and conditions; bidders should prepare these documents for bid submission.

Key Specifications

  • Two diesel-operated light vehicles (non-AC) four-wheelers

  • 24x7 driver availability for RPF Posts JPE and SIB/APDJ

  • Contract duration: 3 years with 25% quantity/duration flexibility

  • Estimated value: ₹3,947,256; EMD: ₹78,946

  • Location: Jalpaiguri, West Bengal (734006)

Terms & Conditions

  • 25% quantity/duration adjustment allowed by buyer

  • Non-liquidity obligation for bidders (no liquidation/bankruptcy)

  • EMD of ₹78,946 required with bid

  • 3-year service contract for 2 diesel SUVs with drivers

  • 24x7 driver-service requirement at RPF posts

Important Clauses

Payment Terms

Payment terms to be defined in the final tender; bidders should expect standard govt norms including submission of invoices after service delivery

Delivery Schedule

Service readiness for continuous 24x7 operation across the 3-year term; no fixed delivery date for vehicles at bid stage

Penalties/Liquidated Damages

Penalties likely applicable for non-availability or service lapses; exact LD rate to be specified in final contract

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Financial capacity indicated by financial statements

  • Experience in providing vehicle and driver services for security or government clients

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (similar service delivery in security/logistics)

4

Financial statements for the last 2-3 years

5

EMD submission receipt (online or demand draft as applicable)

6

Technical bid documents showing capability to provide 24x7 driver services

7

OEM authorizations (if any brand constraints) and driver availability plan

Frequently Asked Questions

How to bid for NEFR vehicle hire tender Jalpaiguri 2025

Bidders should submit GST, PAN, and financials, plus EMD ₹78,946. Provide experience certificates for security-vehicle services and 24x7 driver support. Ensure willingness to accept up to 25% variation in quantity or duration and comply with general procurement norms of Indian Railways.

What documents are required for NEFR vehicle tender in West Bengal

Required documents typically include GST certificate, PAN, 2-3 years financial statements, experience certificates for similar services, EMD receipt, technical bid, and OEM authorizations if applicable. Ensure driver availability plan and compliance with security-sector service norms.

What are the technical requirements for diesel vehicles with drivers

Two diesel-operated light vehicles (non-AC) four-wheelers with drivers; 24x7 operation capability; no explicit engine/minimum seating specified, but reliability and security-post mobility are assumed priorities for RPF posts in Jalpaiguri.

What is the EMD for the NEFR vehicle hire bid in 2025

The Bid Security Deposit (EMD) is ₹78,946. This amount must be submitted along with the bid as per the tender terms to qualify for technical evaluation and subsequent award.

When is the contract duration and renewal conditions for NEFR tender

Contract duration is 3 years with buyer’s option to adjust quantity or duration by up to 25% at issue or revision. Bidders must accept revised terms and continue service delivery, ensuring uninterrupted driver support for RPF posts.

What delivery and payment terms apply to NEFR vehicle hire

Final terms will be in the contract; bidders should anticipate standard govt norms: milestone-based invoicing, monthly or on-delivery payment, and service-level adherence. Ensure readiness for ongoing, round-the-clock driver services for the security posts across West Bengal.

What experience is required for NEFR vehicle and driver services

Bidders should demonstrate prior experience in providing vehicle and driver services to government or security-related clients, with a track record of reliable round-the-clock mobility and adherence to security guidelines, validated by relevant certificates and client references.