GEM

Indian Air Force Filter Element Engine Lub Oil KOEL-0643601000 Tender 2025

Posted

24 Oct 2025, 09:15 am

Deadline

14 Nov 2025, 10:00 am

Location

PUNE , MAHARASHTRA

Progress

Issue24 Oct 2025, 09:15 am
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Categories 1

ENGINE

Tender Overview

The Indian Air Force (Department Of Military Affairs) seeks procurement related to FILTER ELEMENT ENGINE LUB OIL (KOEL-0643601000), with emphasis on replenishing non-obsolete items having at least a 3-year residual market life. Though exact start/end dates and estimated value are not disclosed, the tender targets reliable suppliers with proven central/state govt exposure and OEM-backed supply chains. The procurement prioritizes products that remain active in the OEM’s market and have verifiable supply history through contracts with government entities. A key differentiator is adherence to statutory and OEM life-cycle requirements, ensuring sustained availability during the contract period. This tender is positioned under government procurement norms, with potential Micro/Small Enterprise (MSE) purchase preference where applicable.

Technical Specifications & Requirements

  • Product category: FILTER ELEMENT ENGINE LUB OIL (KOEL-0643601000)
  • No explicit performance metrics or technical specs published in the current data
  • Required alignment with government procurement practices and OEM lifecycle commitments
  • Eligibility hinges on demonstrated supply of similar Category Products to Central/State Govt Organizations or PSUs for at least 2 years prior to bid opening; primary product value must meet this criterion in multi-item bids
  • Financial scrutiny includes mandatory turnover verification and audited statements for the last three financial years; if the bidder is under three years old, turnover is calculated from date of incorporation
  • MSE purchase preference is available if the bidder is the manufacturer of the offered product; traders excluded from MSE policy

Terms, Conditions & Eligibility

  • EMD/Performance security details are not stated in the supplied data; bidders should verify in the tender document
  • Experience requirement: supply of same/similar category products to Govt/PSU for at least 2 years; must provide contracts as evidence
  • Turnover: minimum average annual turnover for the last 3 years as specified in the bid document; audited balance sheets or CA certificates required
  • MSE preference: if the bidder is MSE and manufacturer, 25% contract value may be allocated at L1+15% margin if L1 is not MSE-eligible; traders not eligible for MSE benefits
  • Compliance: bidders must meet generic and organization-specific terms; no explicit delivery or payment terms disclosed in the data
  • Documentation to be submitted alongside bid: evidence of turnover, previous govt contracts, and OEM authorizations as applicable

Key Specifications

  • Product: FILTER ELEMENT ENGINE LUB OIL

  • KOEL-0643601000 (item code)

  • No explicit technical targets published in tender data

  • Key compliance: maintain lifecycle viability (not end-of-life before minimum residual life)

  • Market history: supplier should have ongoing supply to govt entities for 2+ years

Terms & Conditions

  • 3-year residual market life requirement for offered products

  • 2 years govt/PSU supply history required

  • MSE purchase preference available if bidder is manufacturer

Important Clauses

Payment Terms

Not explicitly provided in the tender data; bidders should refer to the standard Govt procurement terms and conditions as applicable

Delivery Schedule

Delivery timelines are not specified in the provided data; bidders must await detailed schedule in the official bid document

Penalties/Liquidated Damages

No LD details available in current data; check tender terms for LD or performance bond provisions

Bidder Eligibility

  • Must have supplied similar Filter Element Engine Lub Oil products to govt/PSU in the last 2 years

  • Minimum average turnover as per bid document for the last 3 financial years

  • Manufacturer status preferred for MSE benefits; traders excluded from MSE preference

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for the last 3 years or CA certificate indicating turnover

4

Evidence of previous supply to Central/State Govt Organizations or PSUs for 2 years

5

OEM authorization/partnership agreements (if applicable)

6

Contract copies or purchase orders from Govt/PSU suppliers

7

Any service/maintenance certifications if relevant to engine lubrication products

Frequently Asked Questions

How to bid in the Indian Air Force engine oil filter tender in 2025

Bidders must confirm eligibility by showing at least 2 years of govt/PSU supply of similar products, provide three-year turnover evidence, and include OEM authorizations if required. Ensure the offered product has a minimum 3-year residual market life and complies with lifecycle expectations to avoid obsolescence.

What documents are needed for the IAF filter element tender submission

Submit GST and PAN, audited financials for the last 3 years, turnover certificates, proof of govt/PSU supplies (2 years), OEM authorizations, contract copies, and any technical compliance certificates relevant to engine lubrication filters to participate.

What are the eligibility criteria for govt engine oil filters bid 2025

Eligibility requires 2 years of govt/PSU supply experience for the same product, a minimum three-year turnover record, and the product must not be nearing end-of-life per OEM guidance; MSE preference may apply if applicable and manufacturer status is proven.

Which organizations count toward govt/PSU supply history for this tender

Central and State Government Organizations and Public Sector Undertakings (PSUs) are acceptable; bidders must provide contract copies showing regular supplies of similar filter element engine oil products during each year.

What is the significance of the KOEL-0643601000 code in this bid

KOEL-0643601000 identifies the exact filter element engine oil product category. Suppliers must ensure their offering aligns with this code and is compatible with OEM specifications to meet lifecycle and performance criteria.

What are the MSE purchase preference conditions for this tender

MSE preference applies if the bidder is the product manufacturer; the contract may allocate 25% of total value if L1 is not MSE-eligible but within L1+15% margin; traders are excluded from MSE benefits.

When will the delivery and payment terms be clarified for this tender

Delivery schedules and payment terms are not explicit in the current data; refer to the official bid document for delivery timelines, payment milestones, and any advance or milestone-based payment clauses.