GEM

North Western Railway Helmet Mounted LED Light Tender 2025 India - OEM Authorization, BIS Certificates & IS 550 (if applicable)

Bid Publish Date

30-Oct-2025, 5:32 pm

Bid End Date

10-Nov-2025, 1:00 pm

Bid Opening Date

10-Nov-2025, 1:30 pm

Progress

Issue30-Oct-2025, 5:32 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

215

Bid Type

Single Packet Bid

Categories 1

LED LIGHT

Tender Overview

Organization: North Western Railway (Indian Railways). Product category: Helmet Mounted LED Light or Helmet Parts/Accessories (Q3). The tender contemplates procurement of helmet-mounted lighting and related helmet components, with quantity variation up to 25% of bid quantity during contract performance. Inspection is conducted at the consignee site; pre-dispatch inspection may apply if selected. Bidders must upload BIS type/test certificates, OEM authorization, and other prescribed certificates. The contract requires GST-compliant invoicing in the consignee’s name, and past performance documentation spanning the last three financial years. Unique terms include mandatory compliance to attached technical specification annexures and adherence to option-clause delivery timing. The opportunity sits within Indian Railways procurement, targeting safety equipment enhancements for railway personnel.

Technical Specifications & Requirements

  • No explicit technical specs provided in the BOQ. Refer to tender ATC Annexure for mandatory compliance to attached technical specification documents.
  • Required certifications/certificates: BIS licence, type test certificates, and other product-specific approvals as per Annexure.
  • OEM authorization: mandatory; offers without OEM authorization may be rejected.
  • Invoicing: must be issued in the consignee name with the consignee GSTIN.
  • Past performance: submissions for last three financial years and current year acceptable; proof of supply must show quantity and supply date.
  • Inspection: at consignee; post-receipt inspection is implied by terms.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity; additional delivery time calculated as (additional quantity Ă· original quantity) Ă— original delivery period, with a minimum of 30 days.
  • OEM authorization and GSTIN alignment are mandatory; offers without these will be rejected.
  • Documentation: upload all BIS/type/test certificates and compliance to Annexure technical specifications.
  • Past performance: provide proof of supply with quantity and date; acceptable documentation includes CRAC, receipted challan, work completion certificate, or inspection certificate.
  • Delivery is contingent on consignee inspection and adherence to ATC annexures.

Key Specifications

  • Product/service: Helmet Mounted LED Light and Helmet Accessories

  • Quantity/variation: up to 25% increase/decrease of bid quantity

  • Standards/certifications: BIS licence, type test certificates, OEM authorisation

  • Invoicing: GSTIN of consignee; invoice in consignee name

  • Past performance: last 3 financial years + current year with proof

  • Delivery/inspection: post-receipt inspection at consignee site; pre-dispatch inspection as applicable

  • Documentation: compliance to Annexure technical specifications

Terms & Conditions

  • Option clause allows +/-25% quantity variation during contract

  • OEM authorization is mandatory for bid acceptance

  • GSTIN-based invoicing to consignee only

  • BIS/type test certificates required with bid

  • Past performance evidence from last 3 FYs accepted

  • Delivery timeline linked to original delivery period with minimum 30 days

Important Clauses

Payment Terms

GST-compliant invoicing to consignee; terms not explicitly stated in ATC

Delivery Schedule

Delivery period adjusted by option clause; minimum 30 days for additional time

Penalties/Liquidated Damages

Not explicitly detailed in available data; subject to contract terms

Bidder Eligibility

  • OEM authorization mandatory for bidder participation

  • BIS licence and type test certificates required

  • Past performance documentation covering last 3 FYs plus current year

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (last 3 FY + current year)

4

Financial statements

5

EMD/Security deposit (as applicable by ATC)

6

Technical bid documents

7

OEM authorization / authorized dealership letter

8

BIS licence and type test certificates

9

Compliance to technical specification annexure (ATC)

Frequently Asked Questions

How to participate in helmet mounted LED light tender in North Western Railway 2025

Bidders must be OEM-authorised, upload BIS license and type test certificates, and provide past performance proof for the last three financial years. Ensure GSTIN aligns with the consignee invoice and submit compliance to Annexure technical specifications. The option clause allows +/-25% quantity variation.

What documents are required for helmet accessories bid in North Western Railway

Submit GST certificate, PAN, OEM authorization, BIS/type test certificates, financial statements, experience certificates for last 3 FYs, and proof of past supply (CRAC/receipted challan). Include compliance to Annexure technical specifications and consignee GSTIN invoicing details.

What are the key technical standards for helmet light tender 2025

BIS licence and type test certificates are mandatory; compliance to Annexure technical specifications is required. Specific IS standards may be referenced in the annexure; ensure product meets applicable railway and safety standards.

When is the delivery period after order for helmet light procurement

Delivery time aligns with the original delivery period; if the purchaser exercises the option clause, the extended period is calculated as (additional quantity Ă· original quantity) Ă— original delivery period, with a minimum 30 days.

What are the EMD or security requirements for this North Western Railway tender

EMD details are not explicitly provided in the available data; bidders should refer to ATC for exact EMD amount or percentage and ensure payment through the prescribed mechanism.

How to provide past performance evidence for helmet accessories bid

Provide proof of supply with quantity and supply date, signed by purchaser/consignee/inspector, not just vendor copies. Acceptable documents include CRAC, receipted challan, work completion certificate, or inspection certificate covering last 3 FYs and current year.

Which certificates are essential to upload with the bid for helmet gear

Upload BIS licence, type test certificates, OEM authorization, and any other certificates specified in the Product Specification Annexure. Ensure all documents are current and correspond to the item category: helmet mounted LED light and helmet accessories.

What is required for GST invoicing in the helmet tender

Invoices must be raised in the consignee’s name with the consignee’s GSTIN. Include exact consignee details as per ATC; ensure tax compliance and proper billing format to avoid rejection at bid evaluation.