GEM

Indian Army Synthetic Gear Oil Tender 75W90 Mobil/SHC & AGIP ROTRA 75W90 2025

Posted

21 Oct 2025, 07:52 pm

Deadline

11 Nov 2025, 11:00 am

Location

CHANDIGARH , CHANDIGARH

Latest Corrigendum Available

Progress

Issue21 Oct 2025, 07:52 pm
Corrigendum01 Nov 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM/Authorized Seller must have India-based registered office for after-sales service for imported oils
  • • Technical standards: None specified in data; bidders should align with Mobil/SHC 75W90 and AGIP ROTRA/75W90 product specs
  • • Special clauses: Optional quantity variation up to 50% at contract placement and during currency
  • • Eligibility: Vendor code creation documents required (PAN, GSTIN, cancelled cheque, EFT mandate)
  • • Warranty/after-sales: India-based service capability implied via OEM registration requirement
  • • Penalties: Termination possible for non-compliance or delivery failure; misrepresentation grounds
  • • Delivery: Delivery period tied to the original order; extension guided by option clause calculation
  • • Logos: Requirement to print buyer-specified logo on supplied materials

Categories 3

LUBRICATING OILS GEAR GEAR OIL

Tender Overview

The tender is issued by the Indian Army under the Department Of Military Affairs for the procurement of synthetic gear oil including Mobil/SHC 75W90 and AGIP ROTRA/75W90. The scope references a gear oil category with no BOQ items listed, and there is an emphasis on vendor code creation documentation. The notification highlights optional quantity adjustments up to 50% of bid quantity at contract award and at currency, with delivery timelines tied to the original delivery period. Importantly, an emphasis on the seller’s ability to provide after-sales service for imported products through an India-registered office is stated. A logo printing requirement is specified, and inspection may be conducted by a nominated agency. The procurement is location-agnostic in the data, but the buyer’s terms govern delivery and performance.

Technical Specifications & Requirements

  • Product names: Mobil/SHC 75W90, AGIP ROTRA/75W90 synthetic gear oils
  • Category: Gear oil for military applications; no itemized BOQ provided
  • Delivery flexibility: Up to 50% quantity increase/decrease at contract placement and during currency at contracted rates
  • Imported product clause: For imported oils, OEM/Authorized Seller must have a registered India office for after-sales support
  • Logos: Seller must print organization-specific logo as required by the buyer
  • Inspection: Conducted by a nominated inspection agency on behalf of the Indian Army
  • Documentation: Vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT mandate
  • Risk provisions: Buyer may terminate for non-performance or misrepresentation, or bankruptcy

Terms, Conditions & Eligibility

  • GST advisory: Bidder pays GST as applicable; reimbursement capped to quoted GST rate or actuals
  • EMD: Not disclosed in data; bidders must prepare in line with typical Army tenders
  • Documents: Submit PAN, GSTIN, cancelled cheque, EFT mandate; OEM/auth documents may be required
  • Delivery: Delivery period aligned to original order timeline; option clause allows extended delivery with calculated time
  • Brand/logo: Printing of logo as per buyer requirement
  • Vendor code: Required documents for vendor code creation
  • Termination: Buyer can terminate if terms are breached or delivery is delayed
  • Inspection: Nominated agency inspection for conformity

Key Specifications

  • Product names: Mobil/SHC 75W90; AGIP ROTRA/75W90

  • Delivery quantity flexibility: ±50% of bid quantity during contract term

  • Imported product condition: must have India-registered office for after-sales service

  • Logo printing: supplier must print buyer-required logo on packaging

  • Inspection: by a nominated inspection agency

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required

Terms & Conditions

  • EMD and tender value not disclosed; bidders should prepare standard Army tender documents

  • Option clause allows delivery time adjustment based on quantity changes

  • GST handling: reimbursements as per actuals or applicable rates, whichever is lower

  • Vendor code creation requires standard financial and banking documents

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actuals or as per applicable rates, whichever is lower

Delivery Schedule

Delivery period linked to original order; extension via option clause with calculation (increased quantity / original quantity) × original period

Penalties/Liquidated Damages

Contract termination rights exist for non-delivery, delays, misrepresentation, or insolvency; LD terms not disclosed

Bidder Eligibility

  • Must submit PAN, GSTIN, cancelled cheque, EFT mandate

  • OEM authorization for imported gear oil products if applicable

  • Ability to provide after-sales service via India-registered office

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

OEM authorization or certificate (if applicable for imported oils)

6

Vendor code creation documents (as applicable to organization)

7

Any prior experience certificates related to synthetic gear oil supply

Corrigendum Updates

1 Update
#1

Update

01 Nov 2025

Extended Deadline

11 Nov 2025, 11:00 am

Opening Date

11 Nov 2025, 11:30 am

Frequently Asked Questions

How to bid for synthetic gear oil tender in India Army 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate with their bid. Ensure OEM authorization for imported Mobil/SHC 75W90 or AGIP ROTRA/75W90 and confirm India-based after-sales support. The tender allows up to 50% quantity variation; GST handling follows actuals or applicable rates.

What documents are required for vendor code creation in Army tenders?

Submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide any additional vendor code creation forms requested. OEM authorization may be required for imported products; ensure GST and bank details are valid for EFT payments.

What are the delivery terms for Army synthetic gear oil supply?

Delivery must align with the original delivery period; the option clause allows extended delivery time based on the quantity change, calculated as (increased quantity / original quantity) × original period, with a minimum of 30 days.

What are the logo printing requirements for Army gear oil supply?

Seller must print the buyer-specified logo on the supplied packaging as per the tender terms; ensure artwork and branding guidelines are provided and approved before dispatch.

What is the inspection process for imported gear oils?

A nominated inspection agency conducts inspection on behalf of the Indian Army; ensure full compliance with product specifications and OEM documentation prior to dispatch.

What are the GST and payment terms for this Army tender?

GST is payable by the bidder with reimbursement either as actuals or at the applicable rate (whichever is lower). Ensure GSTIN is valid and reflect GST details in the bid; payment terms align with standard Army tender practices.

Are there penalties for late delivery in Army oil tenders?

The buyer reserves rights to terminate for late delivery, misrepresentation, or non-performance; no explicit LD rate is provided, bidders should assume standard performance penalties per contract and seek confirmation during bid submission.

What are the eligible product brands for this Gear Oil tender?

Eligible products include Mobil/SHC 75W90 and AGIP ROTRA/75W90 synthetic gear oils; imported oils require OEM authorization and an India-based service office for after-sales support.