GEM

Indian Air Force New Delhi Office Supplies Tender 2025 - IS 9001 & IS 1848 Compliant Registers, Papers, Bindings

Posted

29 Oct 2025, 03:50 pm

Deadline

03 Nov 2025, 06:00 pm

Location

NEW DELHI , DELHI

Progress

Issue29 Oct 2025, 03:50 pm
AwardPending
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Quantity

3725

Category

Plain Copier Paper (V3) ISI Marked to IS 14490

Bid Type

Two Packet Bid

Key Highlights

  • • Strict IS/ISI compliance requirements for all listed office supplies
  • • Mandatory ISO 9001 certification for bidder or OEM
  • • Option clause permitting ±25% quantity variation and extended delivery time
  • • Non-obsolescence guarantee: products must have at least 7 years residual market life
  • • Delivery terms linked to delivery order dates with minimum 30-day extensions
  • • Mandatory documentation: PAN, GSTIN, cancelled cheque, EFT mandate, etc.
  • • Bidder cannot assign or sub-contract without prior written consent
  • • Penalty or LD terms will be per standard tender conditions

Tender Overview

The Indian Air Force in New Delhi invites bids for a range of general office supplies and document handling products, including self adhesive flags, ISI-marked copier paper, files/folders, stamp pads, staplers, glue sticks, highlighter pens, binding punches, and related stationery. The procurement emphasizes IS and ISI standards, with emphasis on register binding, paper grammage, and punch/binder specifications. Quantities are market-ready through routine supply orders, with a focus on items conforming to IS 2257, IS 14490, IS 393, and IS 8499 for quality and compliance. The contract could accommodate multiple small lots or a consolidated purchase, depending on the final tender evaluation. Location: NEW DELHI, DELHI. The key differentiator is strict adherence to specified IS standards and the inclusion of ISO 9001:2015 certification as a bidder requirement, ensuring quality management parity across suppliers. Unique aspects include OEM-level compliance and non-obsolescence guarantees.

Technical Specifications & Requirements

  • Product range includes: Self Adhesive Flags (V2, Q4), Tags for Files (V2, Q4), Polypropylene Sutli (Q3), Plain Copier Paper (V3) ISI Marked to IS 14490 (Q4), Registers (V2, Q4), Stamp Pads (Q4), Staplers (V2, Q3), Glue Sticks (V2, Q4), Highlighter Pens (Q4), Binding Punch Machines (Q3), Fluid Correction Pens (V2, Q4), Stamp-Ink (IS 393 Q4), File/Folder (V3, Q4), Scissors (Q4), Paper Adhesives, Liquid Glue, Office Paste per IS 2257 (Q3), Knife Blades (Q4).
  • Registers require: inner paper per IS 1848 Part 1, page count excluding cover, binding, grammage of paper and cover board (GSM), minimum register dimensions, binder type, punch type, punch capacity (min Nos.), body material, Letherette pulp board details, binding thickness, and thickness specs for polyester and PVC sheets.
  • Compliance: ISO 9001 certified bidder or OEM, ISI certifications where applicable, adherence to IS standards throughout supply chain.
  • Delivery and packaging conditions align with general procurement terms and non-obsolescence clauses.

Terms, Conditions & Eligibility

  • EMD and payment terms are subject to standard government tender practices; ISO 9001 certification is mandatory for bidder or OEM.
  • Bidder must maintain non-obsolescence of offered products for at least 7 years residual market life post bid.
  • Documents required include PAN, GSTIN, Cancelled cheque, EFT mandate, and other statutory registrations.
  • The buyer reserves rights to quantity variation up to 25% during and after contract, with extensions as per option clause and minimum 30 days added time.
  • Sub-contracting and assignment require prior written consent; liability remains with the original seller and any subcontractor.
  • Non-submission of mandated certificates/documentation can lead to rejection. All standard T&C apply.

Key Specifications

  • Register paper: IS 1848 Part 1 compliant inner paper

  • Register grammar and cover board: specified GSM; binding thickness

  • Minimum register length and width in millimeters

  • Binder type and paper size specifications

  • Punching: minimum punches and punching capacity on 70 GSM sheets

  • Body material: lethe­rate/pulp board with grains; polyester sheet thickness

  • PVC rigid sheet thickness and binder binding construction

  • IS 2257 compliant adhesives and glues where specified

Terms & Conditions

  • EMD and performance security terms to be confirmed in tender

  • Delivery schedule linked to original delivery order with option clause

  • 30-day payment terms after delivery/completion or as per contract

Important Clauses

Payment Terms

Payment terms will follow government standard: advance not guaranteed; payment on delivery/completion within 30 days; any advance or milestone payments only if specified in contract.

Delivery Schedule

Delivery period commences from order date; option to extend via 25% quantity variation; minimum 30 days extension if additional time is exercised.

Penalties/Liquidated Damages

Liquidated damages as per standard terms for delays; security deposit or performance bond as per contract.

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • No obsolescence of offered products for 7 years residual market life

  • Compliance with IS/ISI standards and relevant certifications

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL REQUIREMENT Product Type Register
GENERAL REQUIREMENT Register type Minute register
GENERAL REQUIREMENT Inner paper specification confirming as per Is 1848 (Part 1) Printing maplitho paper
GENERAL REQUIREMENT Number of pages (Excluding Cover) 151-200
GENERAL REQUIREMENT Binding of Register Hardcover Binding
GRAMMAGE AND DIMENSION Grammage (substance) of Paper (in GSM) 60
GRAMMAGE AND DIMENSION Minimum Length of Register (in mm) 210.0
GRAMMAGE AND DIMENSION Minimum Width of Register (in mm) 148.0
GRAMMAGE AND DIMENSION Grammage (substance) of cover board (in GSM) 130

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

ISO 9001 certification (bidder or OEM)

6

Product-specific certificates/certifications related to IS/ISI standards

7

Experience certificates and financial statements (as applicable)

8

OEM authorization (if bidding on behalf of OEM)

Frequently Asked Questions

How to bid for office supplies tender in New Delhi 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001 certificate (OEM acceptable), and product certifications for IS/ISI compliance. Ensure non-obsolescence of items for 7 years and include experience proofs. Delivery terms align with original order plus potential 25% quantity variation, with minimum 30 days added time.

What documents are required for air force stationery procurement in Delhi?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001 certificate, OEM authorization if applicable, and relevant ISI/IS standards certificates. Include financial statements and prior experience certificates demonstrating capability to supply IS 1848 compliant registers and IS 2257 adhesives.

What standards apply to registers and papers in this tender?

Registers require inner paper per IS 1848 Part 1, binding, and specific GSM for paper and cover boards. Copier paper must be ISI marked to IS 14490; stamps and inks conform to IS 393. ISO 9001 certification is mandatory for bidder or OEM.

What is the delivery flexibility for quantity changes in this procurement?

The buyer may increase or decrease quantity by up to 25% at contract placement and during currency, with time extensions calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days. Delivery starts from the last date of original delivery order.

What are the payment terms for this air force supply contract?

Payment terms follow standard government practice; details to be specified in contract. Typically, payments are tied to delivery/completion with a 30-day settlement window post acceptance. Ensure documentation aligns with EMD and performance bond requirements if applicable.

Which items are most critical for IS/ISI compliance in this tender?

Critical items include ISI-marked copier paper IS 14490, files/folders IS 8499 compliance, binding equipment with IS 1848 paper, and IS 393 stamp ink. Ensure all listed items meet respective IS standards and OEM specifications with ISO 9001 quality management.

What is the role of OEM authorization in this Delhi tender?

If bidding on behalf of an OEM, provide OEM authorization documentation. Bidder or OEM must hold ISO 9001 and IS/ISI certifications for the offered products. Sub-contracting and assignment require buyer prior written consent; liability remains with the original seller.