GEM

Indian Army Paper Clips and Office Supplies Tender Agra Uttar Pradesh 2025 IS 5650 IS 2257 IS 13262 IS 14490

Posted

31 Oct 2025, 03:53 pm

Deadline

12 Nov 2025, 10:00 am

Value

₹45,000

Location

AGRA , UTTAR PRADESH

Progress

Issue31 Oct 2025, 03:53 pm
AwardPending
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Quantity

440

Category

Paper Clips (V2) Conforming to IS 5650

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory OEM Authorization Letter from the respective OEM
  • • Brand name and cat part numbers must be provided on firm letterhead with technical bid
  • • GeM incident history for last six months must be enclosed if applicable
  • • IS standards: IS 5650, IS 2257, IS 13262, IS 14490 (ISI marked copier paper)
  • • Up to 25% quantity variation during contract at contracted rates
  • • BRAND/BRAND PART NUMBER disclosure required to avoid rejection
  • • Delivery schedule governed by original and extended delivery periods with minimum 30 days

Tender Overview

Indian Army invites bids for multiple office stationery categories in Agra, Uttar Pradesh (282001), covering items conformance to IS standards: IS 5650 for paper clips, erasers, registers, sticky notes, dak pads, AWL/poker; IS 2257 for paper adhesives and pastes; IS 13262 for pressure sensitive tapes; IS 14490 (ISI marked) plain copier paper. Estimated value is ₹45,000, with potential quantity variations per option clause. Bidders must provide brand name, model/part numbers on firm letterhead and attach OEM authorization. Delivery timelines and branding disclosures are mandatory as per ATC clauses. No BOQ items disclosed. Unique focus on OEM authorization and GeM incident history is required. This tender requires conforming office supplies with clear brand and part-number details to avoid rejection. The option clause allows up to 25% quantity variation during and after contract at contracted rates, with a minimum extension rule. This procurement emphasizes compliance with specified IS standards and brand/part numbers to ensure standardization across the Army's stationery needs.

Technical Specifications & Requirements

  • Categories: Paper clips, erasers, staple pins/staples, registers, desk pads, adhesives (IS 2257), sticky notes, dak pad, awl; moisteners, adhesive tapes with plastic base (IS 13262), plain copier paper (ISI IS 14490).
  • Standards/IS: IS 5650 (Q4 items for most categories), IS 2257 (office adhesives), IS 13262 (tapes), ISI IS 14490 for copier paper; Q3/Q4 qualification levels noted in tender.
  • Branding/Part Numbers: Must include brand name, cat part numbers, and OEM authorization; bids without make/model details are rejected.
  • Delivery/Assessment: Delivery timelines tied to delivery orders; option clause enables quantity adjustments up to 25% during and after contract.
  • Documentation: Include Manufacturer Authorization Letter and GeM incident history if applicable.

Terms, Conditions & Eligibility

  • EMD: Not specified in provided data; verify during bid submission.
  • Delivery: Delivery period linked to original delivery order; extension rules apply per option clause with minimum 30 days.
  • Payment Terms: Not detailed in data; ensure alignment with standard Government procurement terms in ATC.
  • Eligibility: Must provide OEM authorization; brand-name clarity; no GeM bans in last six months; incident history copy to be enclosed.
  • Documentation: Submit GST, PAN, experience certificates (if any), financials, and technical bid with OEM authorization.
  • Penalties: Clause on extension and delivery timing implied via option clause; exact LD terms not specified in data.

Key Specifications

  • OEM authorization mandatory for all brands

  • Brand name and cat part numbers must be clearly stated on firm letterhead

  • IS 5650 conformance for paper clips, erasers, registers, and related items

  • IS 2257 conformance for paper adhesives and pastes

  • IS 13262 compliance for pressure sensitive tapes

  • IS 14490 ISI marked plain copier paper; quality to match IS standards

  • Delivery terms allow up to 25% quantity variation at contracted rates

Terms & Conditions

  • Provide complete brand, model, and OEM authorization in technical bid

  • Adhere to IS standards for each product category (IS 5650, IS 2257, IS 13262, IS 14490)

  • Respect option clause enabling 25% quantity variation with defined delivery extension

Important Clauses

Brand & OEM Certification

Upload brand name, make, and catalog part numbers on firm letterhead; OEM authorization required; vague bids rejected.

Option Clause for Quantity Variations

Purchaser may increase/decrease quantity up to 25% at contracted rates during/within contract; delivery extension formula applies with minimum 30 days.

GeM Incident History

Bidder must enclose GeM portal incident history for last six months; absence may affect evaluation.

Bidder Eligibility

  • Provide Manufacturer Authorization Letter from OEM

  • Demonstrate brand-name and part-number clarity in bid

  • Not banned on GeM portal in last six months; incident history enclosed

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

OEM Manufacturer Authorization Letter

4

Technical bid with brand name, make, and cat part numbers on firm letterhead

5

GeM incident history for last six months (if applicable)

6

Experience certificates and financial statements (if required by buyer)

7

Any prior contract performance certificates or compliance documents

8

Copy of ABS/embargo or ban status (if any) from GeM portal

Frequently Asked Questions

How to bid for Indian Army stationery tender in Agra 2025?

To bid, submit technical and financial bids with brand name, cat part numbers, and OEM authorization on firm letterhead; include GeM incident history for last six months; ensure IS 5650/IS 2257/IS 13262/IS 14490 compliance; upload GST, PAN, and financial statements; comply with the 25% quantity variation option clause.

What documents are required for Agra stationery tender in 2025?

Required documents include GST registration, PAN card, OEM Manufacturer Authorization Letter, technical bid with brand/make and part numbers, GeM incident history, and relevant experience certificates or financial statements; ensure all documents correspond to the specified IS standards.

What IS standards are mandated for the Agra office supplies tender?

The tender requires IS 5650 for paper clips and related items, IS 2257 for office adhesives, IS 13262 for pressure sensitive tapes, and IS 14490 for plain copier paper (ISI marked); conforming products must display exact standard markings.

What is the delivery extension rule under the option clause?

Delivery can be extended by a minimum of 30 days, calculated as (Increased quantity ÷ Original quantity) × Original delivery period, subject to a maximum extension up to the original delivery period; extension applies only if the option clause is exercised.

What is required regarding OEM authorization for bidders?

Bidder must supply an OEM Manufacturer Authorization Letter and clearly indicate the make, brand, and catalog part numbers; bids without this information will be treated as vague and rejected.

How does the 25% quantity variation affect procurement in Agra?

The purchaser may increase or decrease the ordered quantity by up to 25% during contract placement and currency; contracted rates apply; delivery timelines adjust according to the extension formula with a 30-day minimum.