GEM

Cochin Shipyard Ltd Box File-Legal Size Tender 2025: Ruled Register Procurement in India (Box Files)

Posted

24 Oct 2025, 08:23 am

Deadline

03 Nov 2025, 09:00 am

Location

ERNAKULAM , KERALA

Progress

Issue24 Oct 2025, 08:23 am
AwardPending
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Quantity

11700

Category

Ruled Register

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM warranty certificates required at delivery
  • • Technical standards: IS/ISO none specified; 1 year warranty;
  • • Delivery terms: option to increase quantity up to 25% and six-month postponement window
  • • Eligibility: PAN, GSTIN, cancelled cheque, EFT mandate required with bid
  • • Warranty/AMC: 1 year warranty; service centers in India
  • • Penalty/LD: Not specified; extension terms imply compliance with delivery windows
  • • Payment terms: GST reimbursement as actuals or applicable rates
  • • Delivery to consignee: invoices in consignee name with GSTIN

Categories 2

BOX FILE BOX

Tender Overview

Cochin Shipyard Ltd invites bids for the supply of Box File-Legal size and Ruled Register items. The scope is the supply of goods with a single line item structure and no BOQ items. The contract contemplates potential quantity variation up to 25% and a delivery schedule aligned to original delivery periods, with extension rules. Bidders must ensure GST compliance, provide PAN, GSTIN, cancelled cheque, and EFT mandate. The award includes an OEM warranty of 1 year from final acceptance, with mandated installation/commissioning if applicable and post-sale services across India. The purchaser may postpone supply by up to six months without cost implications. Invoices on GeM must reflect GST payment confirmations and must be issued in the consignee’s name with the consignee GSTIN. A strong emphasis is placed on complete supply-at-once pricing and inclusive delivery to the consignee location.

Technical Specifications & Requirements

  • Product category: Box File-Legal size and Ruled Register products (office filing supplies). - Scope: Supply of Goods; no BOQ items. - Warranty: 1 year from final acceptance or after installation/completion. - OEM warranty certificates required at delivery. - After-sales: must have Installation, Commissioning, Training, Troubleshooting and Maintenance capability in India; service centers near consignee locations must be listed. - Invoicing: GST invoice uploaded with GST portal payment confirmation; invoicing in consignee name with GSTIN. - Price: bid price to include all costs; GST as applicable. - Schedule: Bid terms allow postponement up to six months without extra cost.

Terms, Conditions & Eligibility

  • Post-acceptance delivery flexibility: option to increase quantity up to 25%; extended delivery period rules apply. - Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; GST applicability to be checked by bidder. - Payment terms: GST reimbursement as actuals or applicable rate; bidder to manage GST; no responsibility from the buyer for GST miscalculation. - Delivery: schedule may be postponed by the buyer up to six months. - Warranty: 1 year warranty; OEM certificates required at delivery; nationwide service capability in India. - Invoicing: GST-compliant invoice with consignee name and GSTIN; upload GST portal screenshot of payment. - Scope: Only supply of goods; no installation unless specified in scope.

Key Specifications

  • Product category: Box File-Legal size

  • Scope: Supply of Goods (no BOQ items)

  • Warranty: 1 year from final acceptance or after installation/commissioning

  • OEM certificates: mandatory at delivery

  • Installation/maintenance: must have India-wide service capability

  • Invoicing: GST compliant, consignee name and GSTIN required

Terms & Conditions

  • Quantity variation: up to 25% during contract and execution

  • GST handling: bidder to verify GST; reimbursement as actuals or prevailing rate

  • Delivery postponement: up to 6 months without extra cost

Important Clauses

Payment Terms

GST reimbursement as actuals or applicable rates; invoice must reflect GST and be in consignee name with consignee GSTIN

Delivery Schedule

Delivery period to commence after original delivery order; option to extend with increased quantities; minimum 30 days for additional time

Penalties/Liquidated Damages

Not explicitly defined; option-based delivery extensions imply adherence to original delivery periods and option clause

Bidder Eligibility

  • Suppliers with ability to supply Box File-Legal size and Ruled Registers

  • Vendor must provide GSTIN, PAN, EFT mandate, and OEM warranties

  • Capability to provide installation/commissioning and after-sales service nationwide in India

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Required Documents

1

PAN Card

2

GSTIN

3

Cancelled Cheque

4

EFT Mandate (certified by Bank)

5

OEM warranty certificates (on delivery)

6

GST invoice and GST portal payment snapshot

7

Proof of installation/commissioning capability (if applicable)

8

Service center details near consignee locations

9

Any manufacturer authorization for OEM (if applicable)

Frequently Asked Questions

How to participate in box file tender in Cochin Shipyard 2025

Bidders must submit PAN, GSTIN, cancelled cheque and EFT mandate with bid; ensure OEM warranty documents are provided. The bid allows up to 25% quantity variation and up to six months delivery postponement. GST compliance and GeM invoicing procedures are mandatory for bid submission.

What documents are required for Cochin Box File tender submission 2025

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, OEM warranty certificates, GST invoice, and service-center details. Ensure consignee name and GSTIN are used on the invoice; provide proof of installation/commissioning if applicable.

What is the warranty period for box file items in this tender

The warranty is 1 year from final acceptance or after installation/commissioning, with OEM warranty certificates required at the time of delivery. After-sales support must be available nationwide; service centers near consignee locations should be listed in the bid.

What are the delivery terms and quantity variation allowed

Delivery terms permit an increase in ordered quantity up to 25% of the bid quantity during contract; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; six-month postponement without extra cost is possible.

How is GST handled for this box file procurement in Cochin

GST reimbursement will be as per actuals or applicable rates (whichever is lower), subject to the quoted GST%; bidders must verify GST applicability and upload GST invoice with payment confirmation on GeM.

Where to submit OEM authorizations and service capabilities for this tender

Submit OEM authorization (if applicable) and details of installation, commissioning, training, troubleshooting, and maintenance service centers across India; include location-specific service centers near consignee destinations in the bid.

What are the invoicing requirements for GeM portal submission

Invoices must be GST-compliant, raised in the consignee’s name with the consignee GSTIN; a scanned GST invoice and a GST portal payment screenshot must be uploaded during GeM portal submission.

What are the eligibility criteria for the Cochin box file tender 2025

Eligibility requires ability to supply legal-size box files and ruled registers, GST registration, PAN, and demonstrated installation/maintenance capability within India; OEM warranty compliance and service-center coverage near consignee locations are essential.