GEM

Indian Army Department Of Military Affairs Acer Desktop i3 Interactive Panel UPS 42Ah Keyboard Mouse Tender Kota Rajasthan 2025

Posted

18 Oct 2025, 12:54 pm

Deadline

28 Oct 2025, 01:00 pm

Location

KOTA , RAJASTHAN

Progress

Issue18 Oct 2025, 12:54 pm
AwardPending
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Quantity

5

Category

Acer Desktop i3

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM/Original Service Provider authorization required for distributors
  • • Technical certifications: IPv6 readiness from day one; End User Certificate in buyer format
  • • Special clauses: Detailed Design Drawings approval within 5 days; potential LD-free delivery reschedule for delays
  • • Eligibility: 3 years govt/PSU supply experience; evidence via contracts
  • • Warranty/AMC: Not specified in data; ensure OEM-certified installation and testing
  • • Penalties: Liquidated damages not detailed; delivery window adjustable on drawing approval
  • • Delivery/Installation: Address 14 SIKH, Kota; supply and install incl. testing
  • • Security policy: Non-return of faulty hard disks as per buyer policy

Categories 4

BATTERY INTERACTIVE PANEL PANEL UPS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for IT equipment including Acer Desktop i3, Interactive Panel, UPS 42 Ah, Keyboard and Mouse at Kota, Rajasthan (324001). While exact quantity and estimated value are not disclosed, the scope covers supply and installation with compliance to end-user requirements. A key differentiator is the mandatory submission of Detailed Design Drawings within 5 days of award, with buyer approval timelines of 5 days and potential delivery rescheduling if approvals lag. Delivery/installation occurs at the designated address near Kota, with IPv6 readiness expected from day one. Vendors must ensure OEM involvement, and non-return of faulty hard disks aligns with the buyer’s security policy.

  • Comprehensive bidder checks include GST handling (as per applicable rates) and a bank-backed EFT mandate.

Technical Specifications & Requirements

  • Product set includes: Acer Desktop i3, Interactive Panel, UPS Battery 42 Ah, Keyboard, Mouse.
  • IT equipment must be IPv6 ready from day one.
  • Installation/commissioning to be performed by OEM or OEM-certified resource or authorized reseller.
  • OEM authorization required when submitting via authorized distributors/service providers.
  • End-User Certificate provided in the buyer’s standard format upon request.
  • Non-return policy for faulty hard disks per buyer security policy.
  • Bidder/ OEM must have 3 years of regular supply to Central/State Govt organizations or PSUs, with contract copies as evidence.
  • Submit PAN, GSTIN, cancelled cheque, EFT mandate; detailed design drawings to be approved by the buyer.

Terms, Conditions & Eligibility

  • Detailed Design Drawings must be submitted within 5 days of award; approval or modification list provided within 5 days; delivery period may be adjusted if drawing approval is delayed.
  • Bidder must not be in liquidation or bankruptcy; provide undertaking. GST liability to be managed by bidder; GST reimbursement per actuals or applicable rate, whichever is lower, up to quoted GST.
  • Installation and testing by OEM-certified staff; End User Certificate available in buyer format.
  • Experience requirement: minimum 3 years supplying similar Category Products to Govt/PSU; primary product value in bunch bids governs qualification.
  • Required documents include PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if applicable.

Key Specifications

  • Product set: Acer Desktop i3, Interactive Panel, UPS Battery 42 Ah, Keyboard, Mouse

  • IPv6 readiness from day one

  • OEM-certified installation and commissioning

  • End User Certificate in buyer format

  • Non-return of faulty hard disks per security policy

  • 3 years govt/PSU supply experience with contract evidence

  • PAN, GSTIN, cancelled cheque, EFT mandate

  • Detailed Design Drawings submission within 5 days of award

Terms & Conditions

  • Detailed Design Drawings approval within 5 days of award and modifications list within 5 days

  • Delivery/installation at Kota address; potential delivery delay without LD due to drawing approval

  • GST handling by bidder; reimbursement as per actuals or applicable rate, whichever lower

Important Clauses

Payment Terms

GST handling as per actuals; no explicit advance payment details in data; EFT mandate required

Delivery Schedule

Delivery tied to approved drawings; LD waived if delays are solely on buyer's drawing approval

Penalties/Liquidated Damages

No explicit LD amount stated; delivery period may be revised without LD due to drawing approval delays

Bidder Eligibility

  • 3 years in supplying similar Govt/PSU category products

  • Non-liquidation/bankruptcy status with undertaking

  • OEM authorization when bidding through distributors or service providers

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Acer Desktop i3 Acer Desktop i3 1 nos 14sikhbuy 60
2 Interactive Panel Interactive Panel 1 nos 14sikhbuy 60
3 UPS Battery 42 AH UPS Battery 42 AH 1 nos 14sikhbuy 60
4 Key Board Key Board 1 nos 14sikhbuy 60
5 Mouse Mouse 1 nos 14sikhbuy 60

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

End User Certificate in Buyer format (on request)

6

OEM authorization certificate (if bidding via authorised distributor)

7

Proof of 3 years govt/PSU supply experience with contracts

8

Detailed Design Drawings for approval within 5 days of award

Frequently Asked Questions

How to bid for Indian Army IT equipment tender in Kota Rajasthan 2025?

To bid, prepare PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if applicable. Submit End User Certificate in the buyer format, provide 3 years govt/PSU supply evidence, and attach Detailed Design Drawings within 5 days of award. Ensure IPv6 readiness and OEM-certified installation.

What documents are required for Kota IT equipment procurement bid 2025?

Required documents include PAN Card, GSTIN certificate, Cancelled Cheque, EFT Mandate, OEM authorization (if applicable), End User Certificate, and proof of 3 years govt/PSU supply. Include Detailed Design Drawings for buyer approval within 5 days after award.

What are the technical specifications for IPv6 ready IT equipment in this tender?

All IT equipment must be IPv6 ready from day one, with installation and testing performed by OEM-certified personnel or authorized reseller. Detailed Design Drawings must align with buyer-approved specifications before delivery.

What is the experience requirement for bidders in this defence procurement?

Bidders must demonstrate at least 3 years of regular manufacture and supply of similar category products to Central/State Govt organisations or PSUs. Provide copies of relevant contracts showing yearly supply volumes.

What delivery conditions apply for the Kota procurement at 14 SIKH address?

Delivery and installation are to be conducted at the specified Kota address; if drawing approval delays occur, the delivery period may be adjusted without LD penalties. Ensure timely submission of drawings to avoid schedule shifts.

What documents confirm OEM authorization for distributors bidding in this tender?

Submit an OEM authorization form/certificate detailing the distributor’s name, designation, address, email, and phone number. This ensures compliance when the vendor is an authorized distributor or service provider.

How is GST handled for this Indian Army IT equipment tender in Kota?

GST liability is to be managed by the bidder; reimbursement will be based on actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Ensure GSTIN is valid and properly declared.

What is the significance of Detailed Design Drawings in this bid?

Detailed Design Drawings must be submitted within 5 days of award; the buyer will approve or list modifications within 5 days. Non-approval may lead to adjusted delivery timelines, so early submission is critical.