GEM

Eastern Railway Truck Hire for Track Maintenance Bardhaman West Bengal 36 Months Tender 2025

Posted

17 Oct 2025, 06:30 pm

Deadline

07 Nov 2025, 07:00 pm

EMD

₹38,328

Value

₹19,16,402

Location

BARDHAMAN , WEST BENGAL

Progress

Issue17 Oct 2025, 06:30 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Ownership requirement: 30% of bid quantity vehicles owned by service provider
  • • Dedicated toll-free service line and escalation matrix required
  • • Monthly km usage adjustments with carry-forward rules up to 6 months
  • • Delivery address specified: SSE Works MDP, Madhupur, Jharkhand
  • • EMD ₹38,328; DD or online payment options
  • • Office of service provider must be in consignee state
  • • Salaries payable by service provider upfront with statutory documentation
  • • Upload certificates/Documents as per ATC, Corrigendum

Categories 3

VEHICLE TRANSPORTATION SERVICES

Tender Overview

Organization: Eastern Railway (Indian Railways) seeks to hire one truck for transportation of track and other railway materials to support day-to-day maintenance under the SSE Works MDP. The engagement spans 36 months with an estimated value of ₹1,916,401.68 and an EMD of ₹38,328. Delivery location is specified as SSE Works MDP, Madhupur, Jharkhand, while tender location is Bardhaman, West Bengal (713101). A flexible quantity/duration clause allows a 25% adjustment at contract issue and post-issuance. Unique aspects include fleet ownership requirements and service-support provisions.

  • Estimated value: ₹1,916,401.68
  • EMD: ₹38,328 (DD or online per terms)
  • Contract duration: 36 months with 25% variation allowed
  • Delivery address: SSE Works MDP, Madhupur, Jharkhand
  • Location: Bardhaman, West Bengal; maintenance vehicle requirement
  • Key differentiator: ownership threshold and dedicated service support structure

Technical Specifications & Requirements

  • Item: Hiring of a single truck for track/materials transportation
  • Contract scope: 36 months with monthly usage and kms variant terms
  • Ownership rule: Service Provider must own 30% of bid quantity vehicles in their name or in the proprietor/partner name
  • Service support: Dedicated toll-free number and escalation matrix required; office of service provider must be in consignee state
  • Payment & payroll: Service provider to pay salaries first and claim reimbursement with statutory documents (PF/ESIC) and bank statements
  • EMD/PBG: EMD option via Demand Draft accepted; proof to be uploaded
  • Delivery/installation: Delivery to SSE Works MDP, Madhupur as specified
  • Documentation: Upload of all required certificates and documents per ATC/Corrigendum

Terms, Conditions & Eligibility

  • EMD: ₹38,328; payable via DD in favor of FA & CAO EASTERN RAILWAY KOLKATA or online
  • Delivery terms: Delivery/site access at SSE Works MDP, Madhupur, Jharkhand; monthly usage payments
  • Service obligations: 30% fleet ownership; dedicated service support line; escalation matrix
  • Financial health: Bidder must not be in liquidation or similar proceedings
  • Documentation: Submit GST, PAN, experience certificates, financials, EMD proof, OEM authorizations as required
  • Payment terms: Salaries paid up-front by the service provider; reimbursement on submission of statutory docs

Key Specifications

  • Single truck required for track materials transportation

  • Contract duration: 36 months; monthly usage and kilometer variant terms

  • EMD: ₹38,328; DD in favor of FA & CAO EASTERN RAILWAY KOLKATA

  • Delivery location: SSE Works MDP, Madhupur, Jharkhand

  • Service provider must own 30% of bid quantity vehicles

  • Dedicated service support phone line and escalation matrix

Terms & Conditions

  • EMD amount and payment method specified (₹38,328; DD/online)

  • Delivery to SSE Works MDP, Madhupur, Jharkhand; Bardhaman location noted

  • Ownership and service support requirements for eligibility

Important Clauses

Payment Terms

Salaries paid by the service provider upfront; reimbursement from Buyer with statutory docs

Delivery Schedule

Delivery and deployment at SSE Works MDP, Madhupur; monthly usage payments aligned to kms

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Not under liquidation or similar proceedings

  • Office of service provider located in consignee state

  • Own at least 30% of the bid quantity vehicles

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar vehicle hiring contracts

4

Financial statements / turnover evidence

5

EMD payment proof (DD copy or online transaction receipt)

6

Technical bid documents and compliance certificates

7

OEM authorization (if applicable)

8

Proof of vehicle ownership (30% fleet ownership requirement)

Frequently Asked Questions

How to bid for the Eastern Railway truck hire tender in Bardhaman?

Bidders should prepare GST, PAN, experience certificates, financials, and EMD ₹38,328 via DD or online. Ensure 30% fleet ownership by bidder, establish a local service office in the consignee state, provide toll-free support, and upload OEM authorizations if required. Delivery is to SSE Works MDP Madhupur.

What documents are required for truck hire procurement in West Bengal?

Required documents include GST registration, PAN, experience certificates for similar contracts, financial statements, EMD proof (₹38,328), technical compliance certificates, and proof of vehicle ownership showing 30% owned fleet. OEM authorizations may be needed per ATC terms.

What are the vehicle ownership and service support requirements?

The bidder must own at least 30% of the bid quantity vehicles in their name or in the proprietor/partner name. A dedicated toll-free service line and an escalation matrix must be provided, along with a local service office in the consignee state for Saab maintenance.

What is the delivery location and contract duration for this tender?

Delivery is to SSE Works MDP, Madhupur, Jharkhand. The contract term is 36 months with potential 25% variation in quantity or duration as per buyer clause.

What is the EMD amount and payment method for submission?

EMD is ₹38,328. Payment can be made via Demand Draft in favor of FA & CAO EASTERN RAILWAY KOLKATA or online as specified in the tender terms, with scanned proof uploaded with bid.

What are the monthly km usage rules and carry-forward policy?

If monthly usage exceeds variant, extra kms are paid per schedule; unused kms are carried forward for up to 6 months; any balance beyond that is not carried forward, and payments align with the monthly variant.