GEM

Indian Army Tender for B Valve, Brg, Brass Coupling and Related Components in Udampur Jammu & Kashmir 2025

Posted

18 Oct 2025, 11:10 am

Deadline

28 Oct 2025, 12:00 pm

EMD

₹27,120

Location

UDHAMPUR , JAMMU & KASHMIR

Progress

Issue18 Oct 2025, 11:10 am
AwardPending
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Quantity

455

Category

B Valve

Bid Type

Two Packet Bid

Key Highlights

  • • DEFENCE ORG / ORD DEPOT registration mandatory for bidding
  • • EMD amount: ₹27,120 required with bid
  • • 50% quantity fluctuation option at award and during contract
  • • OEM authorization required for distributors; Manufacturer Authorization mandatory
  • • GST liability to be borne by bidder; reimbursement as actuals or capped
  • • Non-disclosure agreement required on bidder letterhead
  • • PAN, GSTIN, cancelled cheque, EFT mandate must be submitted

Categories 5

VALVE PARTS AND ACCESSORIES BUSH BUCKLE STARTER VALVE

Tender Overview

The Indian Army, Department Of Military Affairs, is inviting bids from eligible vendors for a diversified assortment of mechanical components including B Valve, B Shoe, Brass Coupling, Brg Bush, Brg Clutch, Brg Installer, Brg Remover, Brush, Brush 38, B Cleaning, Brush Spring, B Starter, Buckle. Located in Udhamptur, Jammu & Kashmir (PIN 182101), this procurement lists 13 items in the BOQ with no specified unit quantities. The estimated value is not disclosed, while the EMD amount is ₹27,120. The tender emphasizes DEFENCE ORG registration, Manufacturer Authorization where applicable, and GST compliance. A key differentiator is the option clause enabling ±50% quantity adjustments at contract award and during the currency of the contract, with delivery-time calculations tied to original delivery periods. Unique registration prerequisites for defence suppliers are specified, creating a tightly regulated bidding environment. This procurement aims to align suppliers with authorised channels and ensure secure supply of essential mechanical components.

Technical Specifications & Requirements

  • EMD: ₹27,120 (Earnest Money Deposit) to accompany bid.
  • Items/Category: 13 items including valves, bearings, brgs, brushes, buckles; specific item-level data not provided in BOQ.
  • Delivery/Quantity Flexibility: Option clause permits up to 50% increase/decrease in order quantity; extension of delivery period based on proportional calculation; minimum extension baseline of 30 days.
  • Registration & Authorization: Bidder must be registered/empanelled with Defence Organisation/Ordnance Depot for the required goods; OEM authorization required for authorised distributors.
  • GST: Bidders to self-assess GST; supplier reimbursement limited to actuals or applicable rates, whichever lower, up to quoted GST percentage.
  • Confidentiality: Non-disclosure declaration required on bidder letterhead.
  • Vendor Code Creation: Submit PAN, GSTIN, cancelled cheque, EFT mandate with bid.
  • Compliance: NDA, PAN, GST, and bank details essential for bid submission.

Terms, Conditions & Eligibility

  • Registration: Prospective bidders must be registered with the Defence Organisation/Ordnance Depot prior to bid opening.
  • Earnings/Financial: Bidder financial standing must not be in liquidation or bankruptcy; an undertaking must be uploaded.
  • Authorisation: OEM authorization form/certificate required if bidding through authorized distributors.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; NDA on firm letterhead; vendor code creation documents.
  • Option Clause: Quantity adjustments up to 50%; extended delivery period as per formula; minimum 30 days.
  • Delivery & Payment: Delivery schedule based on original delivery period; payment terms unspecified; defence procurement typically follows agency-specific terms.
  • Conflicts & Compliance: NDA to prevent disclosure of contract details; no leakage of designs, plans, or samples.

Key Specifications

  • EMD amount: ₹27,120

  • Total BOQ items: 13

  • Option clause: ±50% quantity variation

  • Delivery period adjustments: based on (Increase/Original quantity) × Original delivery period, minimum 30 days

  • Vendor registration with Defence Organisation / Ordnance Depot on bid opening date

  • Authorisation: OEM/Original Service Provider details required

Terms & Conditions

  • Registration with Defence/Ordnance Depot is mandatory for bidding

  • EMD of ₹27,120 must accompany bid submission

  • 50% quantity variation allowed; delivery time recalculated accordingly

Important Clauses

Payment Terms

GST payable by bidder; reimbursement limited to actuals or quoted rate, whichever is lower

Delivery Schedule

Delivery period linked to original delivery period; extended time as per option clause with minimum 30 days

Penalties/Liquidated Damages

Not explicitly defined in provided terms; standard defence procurement penalties may apply per contract

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Defence Organisation / Ordnance Depot registration required

  • OEM authorization for distributors; PAN, GSTIN in place

Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 B Valve LV7/T-815/ 452-330-364-504/ BRAKE MANUAL VALVE 961 702 000.0 16 nos tyagir@tusker 45
2 B Shoe LV7/STLN(VF)/ 2530-72-0472270/ BRAKE SHOE 61 nos tyagir@tusker 45
3 Brass Coupling LV7/TATA/ DLD-NNK-18-19/ BRASS NOZZLE 40MM WITH MALE COUPLING 30 nos tyagir@tusker 45
4 Brg Bush LV7/TATA/ 2625-8033/ BRG BUSH 16 nos tyagir@tusker 45
5 Brg Clutch LV6/MT7/ 3120-004922/ BRG CLUTCH RELEASE (2326570 COO) 118 nos tyagir@tusker 45
6 Brg Installer LV7/MARUTI/ 09913M76010/ BRG INSTALLER 16 nos tyagir@tusker 45
7 Brg Remover LV7/MARUTI/ 09926M58010/ BRG REMOVER ATT 20 nos tyagir@tusker 45
8 Brush LV7/MARUTI/ 31132-80090/ BRUSH 17 nos tyagir@tusker 45
9 Brush 38 LV7/MARUTI/ 31131-80090/ BRUSH ( ) 38 nos tyagir@tusker 45
10 B Cleaning LV6/MT1/ 7920-001933/ BRUSH CLEANING 82 nos tyagir@tusker 45
11 Brush Spring LV7/TATA/ 2625-3595/ BRUSH SPRING 2 nos tyagir@tusker 45
12 B Starter LV7/MARUTI/ 31131M51A10/ BRUSH STARTER 37 nos tyagir@tusker 45
13 Buckle LV6/MT1/ 7738/ BUCKLE 12.7MM 2 nos tyagir@tusker 45

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate duly certified by bank

5

OEM Authorization / Manufacturer Authorization document (if applicable)

6

Non-Disclosure Declaration on bidder letterhead

7

Proof of vendor registration with Defence Organisation / Ordnance Depot

8

GST assessment or GST compliance statement

9

Bidder financial standing undertaking (no liquidation/bankruptcy)

Frequently Asked Questions

How to bid for Indian Army tender in Udampur for mechanical components 2025

To bid, ensure Defence Org/Ordnance Depot registration is current, submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if applicable. Include NDA and vendor code documents, and provide EMD ₹27,120 with your bid. Follow the 50% quantity option and supply chain constraints.

What documents are required for Indian Army defence procurement in Jammu Kashmir

Submit PAN, GSTIN, cancelled cheque, EFT mandate, NDA on firm letterhead, OEM authorization if bidding via distributor, and defence registration proof. Include vendor code creation documents and financial standing undertaking confirming no liquidation or bankruptcy.

What are the key technical requirements for the Udampur tender components

The tender lists 13 items including valves, bearings, brass couplings, brushes, buckles, and related components. Specific standards or part codes are not disclosed; bidders must rely on OEM authorizations and defence-grade compliance while ensuring timely delivery per the option clause.

When is the delivery deadline after contract award for this bid

Delivery period is calculated based on the original delivery schedule; if the quantity is increased, the extended time is (Increase/Original quantity) × Original delivery period, with a minimum extension of 30 days. Ensure alignment with Defence procurement timelines.

What is the EMD amount for this defence procurement in Udampur

The Earnest Money Deposit required with the bid is ₹27,120. Ensure payment method complies with tender guidelines and is submitted along with the bid documents to avoid rejection.

What are the GST considerations for this defence tender in Jammu & Kashmir

Bidders must assess GST themselves; reimbursement will be as per actuals or applicable rates, whichever is lower, subject to the quoted GST percentage. Include GST registration and compliance details in the bid.

What is the role of OEM authorization in this Indian Army tender

If bidding through authorised distributors, provide Manufacturer/OEM authorization with full contact details. This ensures compliance with defence procurement rules and validates the supplier’s capability to supply authentic parts under contract.