GEM

Indian Army Department Of Military Affairs DVD Writer External, RAM 4GB DDR3, SMPS, 12V 7Ah CMOS Battery Tender 2025

Posted

22 Oct 2025, 12:08 pm

Deadline

01 Nov 2025, 01:00 pm

Location

AMRITSAR , PUNJAB

Progress

Issue22 Oct 2025, 12:08 pm
AwardPending
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Quantity

31

Category

DVD Writer Enternal

Bid Type

Two Packet Bid

Key Highlights

  • • Option clause permitting ±25% quantity variation at contract placement and during currency
  • • Advance design drawings and advance sample approval required within 5 days
  • • Delivery period refixed if buyer delays drawing/sample approval; no LD penalties specified for buyer delays
  • • Vendor Code creation requires PAN, GSTIN, cancelled cheque, and EFT mandate
  • • Conformity to contract specifications with scope for modifications as communicated by Buyer

Categories 2

SMPS AC AND DC POWER SUPPLY

Tender Overview

Indian Army, Department Of Military Affairs invites bids for lightweight IT/SMPS hardware bundles comprising DVD Writer External, RAM DDR3 4GB, SMPS, Bty 12V 7Ah, and CMOS Bty. The BOQ lists 5 items, with no fixed quantities disclosed. The contract includes an option clause allowing ±25% quantity variation, with price protection at contracted rates. Deliverables hinge on drawing approvals and sample conformity, underscoring a design-for-approval workflow. This tender emphasizes compliance, timely approvals, and vendor-code readiness, aligning with military procurement rigor. Unique tender elements include the advance drawing and advance sample approval steps, plus contingency delivery-time adjustments tied to approval timelines. The opportunity targets suppliers capable of end-to-end validation from drawings to compliant delivery.

Technical Specifications & Requirements

  • Option Clause: quantity may increase/decrease up to 25% of bid/contracted quantity; extended delivery time calculated as (additional quantity ÷ original quantity) × original period, minimum 30 days.
  • Drawing Approval: submit Detailed Design Drawings within 5 days of award; buyer approval or modification list within 5 days; delays trigger delivery period re-fix without LD.
  • Advance Sample: submit one advance sample within 5 days; buyer to approve or provide modification list within 5 days; bulk supply to follow per approved specs.
  • Vendor Code Creation: submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank.
  • Additional terms emphasize conformity to contract specs and potential contract termination for major deviations.

Terms, Conditions & Eligibility

  • Compliance with the Buyer Added Terms is mandatory, including the option-based quantity adjustments and re-fixed delivery timelines on approval delays.
  • Submission must include PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate for Vendor Code creation.
  • Advance sample and Detailed Design Drawings are prerequisites before bulk manufacture; failure to obtain approvals may delay or terminate the contract.
  • No specific EMD value is disclosed; bidders should prepare standard military EMD per procurement norms.
  • The terms require bidders to align with the 5-day approval cycles for both drawings and samples, and to supply per approved designs with modifications.

Key Specifications

  • Product categories: DVD Writer External, RAM DDR3 4GB, SMPS, Bty 12V 7Ah, CMOS Battery

  • Quantity: not disclosed in BOQ; 5 items in total

  • Standards: Not specified in tender data

  • Delivery: tied to approval timelines with option-based extensions

  • Quality: conform to approved drawings and samples; termination possible for major deviations

Terms & Conditions

  • Option-based quantity variation up to 25% with contracted rates

  • Mandatory design drawings and advance sample approvals within 5 days

  • Vendor Code creation requires PAN, GSTIN, cancelled cheque, EFT mandate

Important Clauses

Payment Terms

Not explicitly specified in tender data; payment terms to be aligned with contract and approvals

Delivery Schedule

Delivery timeline depends on approval of drawings and samples; delays trigger delivery re-fix without LD

Penalties/Liquidated Damages

No LD specified for buyer delays; LD terms not explicitly stated in available data

Bidder Eligibility

  • Submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation

  • Demonstrate capability to submit Detailed Design Drawings within 5 days of award

  • Provide advance sample within 5 days and meet approval timelines

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 DVD Writer Enternal DVD Writer Enternal 3 nos srjco.48 21
2 RAM DDR III 4GB RAM DDR III 4GB 11 nos srjco.48 21
3 SMPS SMPS 1 nos srjco.48 21
4 Bty 12V 7AH Bty 12V 7AH 12 nos srjco.48 21
5 CMOS Bty CMOS Bty 4 nos srjco.48 21

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

Detailed Design Drawings (within 5 days of award)

6

Advance Sample submission (within 5 days of award)

7

Any other documents required by organization for vendor code creation

Frequently Asked Questions

How to participate in Indian Army DVD writer tender in 2025 with RAM and CMOS components?

Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation. Submit Detailed Design Drawings within 5 days of award, and an advance sample for buyer approval within 5 days. Comply with the 25% quantity variation option and ensure supply according to approved drawings. Final submission requires complete technical and financial bids per procurement rules.

What documents are required for vendor code creation in this Army tender?

Required documents include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bidder's bank. These must be submitted along with bid to enable vendor code creation and eligibility for contract, followed by design drawings and advance sample submissions within the specified 5-day windows.

What are the advance drawing and sample approval timelines in this procurement?

Within 5 days of contract award, bidders must submit Detailed Design Drawings for buyer approval. The buyer will approve or list modifications within 5 days. Similarly, one advance sample must be submitted within 5 days; approval or modification list is provided within 5 days, after which bulk supply proceeds per approved specs.

How does the 25% quantity variation option affect delivery in this tender?

The purchaser may increase or decrease quantity up to 25% of bid/contracted quantity at contract placement and during the contract currency at contracted rates. Additional delivery time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What are the delivery and penalty terms if approvals delay shipments?

Delivery timelines are adjusted if the buyer delays approval; the delivery period is re-fixed without liquidated damages for the period of delay. There is no explicit LD stated for buyer-caused delays, so suppliers should plan contingencies around approval cycles.

What items constitute the tender categories and required standards?

Tender categories cover DVD Writer External, RAM DDR3 4GB, SMPS, Bty 12V 7Ah, and CMOS Battery. Specific standards are not detailed in the data; applicants must rely on approved drawings and samples to define compatibility and performance, with conformity to contract specifications as a condition of supply.