GEM

AIIMS Procurement High End Desktop Computers, Printers and Line Interactive UPS with AVR 2025

Bid Publish Date

31-Oct-2025, 4:20 pm

Bid End Date

01-Dec-2025, 5:00 pm

Bid Opening Date

01-Dec-2025, 5:30 pm

Location

NALGONDA , TELANGANA

Progress

Issue31-Oct-2025, 4:20 pm
AwardPending
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Quantity

11

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • AIIMS procurement of high end desktop computers, printers, and line interactive UPS with AVR for healthcare infrastructure
  • • OEM warranty certificates required at delivery; explicit post‑sales service obligations across India
  • • Supply, installation, testing and commissioning included in bid scope
  • • Technical criteria include UPS with AVR features, inverter efficiency, backup time, and battery warranty details
  • • Lab/testing conformity reports must be provided; emphasis on hospital‑grade safety and reliability
  • • Service centre availability near consignee destinations; robust after‑sales support plan requested

Tender Overview

The All India Institute Of Medical Sciences (AIIMS) invites bids for the supply, installation, testing and commissioning of three key IT categories: High End Desktop Computers, Computer Printers, and Line Interactive UPS with AVR. The procurement is aimed at strengthening AIIMS’ clinical and administrative IT infrastructure across the location in India. The package emphasizes comprehensive after‑sales support, on-site service capability, and OEM warranty documentation to ensure seamless operation within healthcare environments. The scope includes delivery, installation and training where applicable, with a focus on reliability, compatibility and post‑purchase service continuity.

Technical Specifications & Requirements

  • Product categories: High End Desktop Computers, Computer Printers, Line Interactive UPS with AVR (Q2)
  • UPS rating: KVA rating, Inverter Efficiency (%), Salient Features, AVR output variation
  • Power and input: Input Voltage (V), Rated Output (V) with Total Harmonic Distortion (%)
  • Battery/battery bank: Location of Battery, Warranty for the battery from delivery date
  • Construction: Enclosure, Degree of protection
  • Additional features: Minimum Guaranteed Battery Backup time (Minutes) on full load, Protection mechanisms, Variation in AVR output (AC mode)
  • Certification/Testing: Type of lab for complete product testing; bidders must provide all relevant test reports on demand
  • Buyer specific: Any other requirements flagged by AIIMS; ensure conformity with buyer expectations and hospital environment constraints
  • Documentation: OEM authorizations and conformity reports to be uploaded during bidding
  • Standards: Not explicitly stated; bidders to demonstrate compliance with specified performance and safety criteria through official test reports

Terms, Conditions & Eligibility

  • Scope: Bid price to include all costs for Supply, Installation, Testing and Commissioning of goods
  • Warranty: OEM warranty certificates to be provided at delivery; warranty period aligned with specification; deployment after acceptance
  • After‑sales: Seller to maintain Installation, Commissioning, Training, Troubleshooting and Maintenance service network; service centers must be near consignee destinations
  • Location and delivery: Consignee location in India; in‑scope installation and acceptance testing required
  • Documentation: Submit OEM warranty certificates and all relevant test reports; provide service network details within India
  • EMD/financials: Not specified in tender data; bidders should anticipate standard government EMD practices and ensure financial viability
  • Penalties: Not specified; ensure timely installation and commissioning to avoid potential non‑compliance
  • Compliance: Suppliers must guarantee rectification of any breakdown during the warranty period and provide ongoing support

Key Specifications

  • High End Desktop Computers: identify exact model, processor, RAM, storage, graphics specification

  • Printers: print speed, resolution, connectivity, toner/ink type, warranty period

  • Line Interactive UPS with AVR: KVA rating, inverter efficiency, minimum backup time, AVR regulation, input/output voltage, THD

  • Battery: location, warranty period from delivery date

Terms & Conditions

  • EMD: not specified in available data; bidders should verify exact amount and payment method

  • Warranty: OEM warranty certificates required at delivery; warranty period per specification

  • Delivery: installation and commissioning included; service network must be in India

  • Documentation: test reports, conformity certificates, and OEM authorizations to be provided

  • Post‑sales: service centers near consignee destinations; ongoing maintenance adherence

Important Clauses

Payment Terms

Not explicitly stated; bidders should prepare in line with standard government procurement terms and OEM warranty inclusions

Delivery Schedule

Delivery, installation, testing and commissioning to be completed at consignee location; exact timelines not specified

Penalties/Liquidated Damages

No explicit LD percentage mentioned; bidders should assume standard penalties for delayed installation and non‑compliance

Bidder Eligibility

  • Experience in supply and installation of IT hardware and UPS systems

  • Demonstrated OEM authorization and after‑sales network in India

  • Financial stability evidenced by audited statements and tax registrations

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Rating (in KVA) 1.0, 1.5, 2.0, 3 Or higher
GENERIC Technology MOSFET-PWM
GENERIC Inverter Efficiency (%) 60% or better, 70% or better Or higher
GENERIC Minimum Guaranteed Battery Backup time (Minutes) on Full Load 15, 30, 60, 90, 120, 180, 240 Or higher
GENERIC Warranty for Line Interactive UPS 1 Year, 2 Years, 3 Years, 4 Years, 5 Years Or higher
Battery/Backup Bank Location of Battery Inside the Enclosure of UPS
Battery/Backup Bank Warranty for the battery from the date of delivery 2 Years Or higher
CONSTRUCTIONAL Enclosure ABS
CONSTRUCTIONAL Degree of protection IP21, IP 20 Or higher
FEATURES Rated Output (Volt) with Total Harmonic Distortion (%) Single Phase Sinewave 230v AC 50Hz with Total Harmonic Distortion as <3% Or higher
FEATURES Input (Volt) Single Phase AC (160-280V)
FEATURES Salient Features Maximum 10 milliseconds Switching over time, Load Power Factor >/=0.6, +/-10% Variation in output voltage in battery mode,
FEATURES Variation in AVR output in AC mode (AVR Voltage regulation) 230 Volts +/-9%
FEATURES Protection Under voltage Protection (Input Voltage <160 V), Overvoltage Protection (Input Voltage>280V), Short Circuit of UPS, Low Battery, Overload
BUYER SPECIFIC REQUIREMENT Any Other Requirements As per Meity (Government of India) guidelines UPS shall have valid IS16242-Part 1 CRS certification
CERTIFICATION / TEST REPORT Type of lab which carried out Test of Complete Product to prove the conformity of product as per specification Certificate of Govt.Lab/NABL/ILAC accredited for UPS Testing
CERTIFICATION / TEST REPORT Agree to provide all relevant documents Test Reports/supporting document /reports etc to the buyer at the time of bidding or on demand Yes

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar supply of IT hardware/cohorts in healthcare sector if available)

4

Financial statements demonstrating financial stability

5

OEM authorization letters

6

OEM warranty certificates for all supplied items

7

Technical compliance certificates and any relevant test reports

8

Service centre details near consignee locations

Frequently Asked Questions

How to bid for AIIMS high end desktop and UPS tender in India 2025

Bidders must submit GST, PAN, experience certificates, financial statements, OEM authorizations and OEM warranty certificates with the bid. Ensure installation, testing and commissioning scope is covered; include service center details and compliance with hospital IT safety norms. Provide conformity test reports on demand.

What documents are required for AIIMS printers and UPS tender in 2025

Required documents include GST certificate, PAN, experience proofs, financial statements, OEM authorization, OEM warranty certificates, and technical conformity reports. Also provide service center locations, installation capability statements, and the bidder’s willingness to meet on‑site training requirements.

What are the key technical specifications for AIIMS UPS AVR tender 2025

Expect KVA rating specification, inverter efficiency, minimum backup time on full load, AVR voltage regulation, input voltage, rated output voltage with THD, enclosure and protection details, and battery location. Ensure conformity with lab test reports and hospital safety norms.

When is delivery and installation expected for AIIMS medical IT equipment

The tender requires delivery, installation, testing and commissioning at consignee location in India, with schedule to be defined in purchase order. Bidders should confirm site readiness, installation windows and training timelines during bid submission.

What are the OEM warranty requirements for AIIMS procurement 2025

Bidders must submit OEM warranty certificates at the time of delivery, covering all supplied items. Warranty should commence from final acceptance or after commissioning, and the seller must guarantee rectification of breakdown during the warranty period with established service network.

What is the eligibility criteria for AIIMS AIIMS IT equipment tender

Eligibility includes prior experience in supplying similar IT hardware and UPS systems, validated OEM authorizations, presence of India‑based service centers, and proven financial stability. Documentation should demonstrate capability to install, train and provide ongoing maintenance.

What standards and tests are required for AIIMS equipment tender 2025

Bidders should provide lab test reports proving conformity of the complete product to specification; include type of lab used. Emphasize hospital environment compliance, safety certifications, and IS/industry standard alignment as applicable by equipment category.

How to confirm service centers near AIIMS consignee locations for 2025 bid

Provide a list of service centers with full contact details, service response times, and spare parts availability near the consignee locations. Demonstrate capability for prompt troubleshooting, training, and on‑site support under OEM warranty terms.