GEM

Indian Army PUMP FUEL ASSY & RELATED SPARES Tender in Rajasthan Field - ISO 9001 & BIS Certification 2025

Posted

28 Oct 2025, 08:51 am

Deadline

07 Nov 2025, 09:00 am

Location

JALPAIGURI , WEST BENGAL

Progress

Issue28 Oct 2025, 08:51 am
AwardPending
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Quantity

23

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • BIS licence and type test certificates mandatory
  • • Material Test Certificate to accompany supply
  • • Functional Service Centre in each consignee state; 30-day setup if absent
  • • Dedicated toll-free service number and escalation matrix
  • • Genuine spare parts requirement emphasized

Categories 11

SWITCH BOX ELECTRICAL SUBSTATION VACCUM PUMP RUBBER PIPE BOX SAFETY SWITCHES SWITCH YARD VALVE WATER HOSE HOSE PIPE GEAR

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Procurement: Spare parts including PUMP FUEL ASSY, CLUTCH SLAVE CYL BS III, GEAR TRANSFER KIT, SWITCH BOX 9502 IGNITION SWITCH, CIRCUIT BREAKER 9432 020, FUEL PRESSURE HOSE 19MM, HOSE PIPE, AC HOSE 7500MM, RUBBER HOSE FOR VACUUM PUMP, REP KIT MSP DUAL VALVE KIT. Location: India; estimate scope aligned to military spares distribution with genuine spare parts requirement. Key differentiator: Compliance with ISO 9001, BIS licensing, MT&C with material test certificate, and dedicated service centers; option clause allows up to 25% quantity variation. Context: Buyer demands genuine parts and robust service support with production traceability.

Technical Specifications & Requirements

  • Standards & Certifications: ISO 9001 certification for bidder or OEM; BIS licence and type test certificates as prescribed; Material Test Certificate (MTC) to accompany supply; OEM authorizations where required.
  • Quality & Testing: Material Test Certificate must be submitted and samples tested by Buyer’s Lab; results dictate acceptance.
  • Service & Support: Functional Service Centre in each consignee state for carry-in warranty; if not present, establish within 30 days of contract award; dedicated toll-free service line with escalation matrix.
  • Documentation & Authenticity: Genuine spare parts mandatory; EFT mandate, PAN, GSTIN copies, and cancelled cheque are required; bid must include all specified certificates to avoid rejection.
  • BoQ/Items: 10 total items in BOQ with multiple part numbers; exact quantities not disclosed; delivery terms follow option clause and extended timelines as per contract.

Terms, Conditions & Eligibility

  • EMD & Payment Terms: Not specified in data; option clause permits quantity fluctuation up to 25% at contract; delivery period begins from last date of original DO.
  • Delivery: Increased quantity and extended delivery calculations apply; minimum extension factor of 30 days; delivery timeline adjusted proportionally.
  • Documents Required: PAN, GSTIN, cancelled cheque, EFT mandate; ISO 9001 certificate; BIS/type test certificates; OEM authorizations as applicable.
  • Warranty & Support: Service centers and toll-free support mandatory; escalation matrix to be provided; genuine spare parts only; post-award service obligations apply.
  • Acceptance: Material Test Certificate and lab results drive acceptance; supplier must demonstrate technical compliance and traceability.

Key Specifications

  • Product family: PUMP FUEL ASSY, CLUTCH SLAVE CYL BS III, GEAR TRANSFER KIT, SWITCH BOX 9502, IGNITION SWITCH, CIRCUIT BREAKER 9432 020, FUEL HOSE 19MM, AC HOSE 7500MM, RUBBER HOSE FOR VACUUM PUMP, REP KIT MSP DUAL VALVE KIT

  • Standards: ISO 9001; BIS licensing; MT Certificates

  • Documentation: Material Test Certificate accompanying supply

  • Service: Functional Service Centre in each consignee state; toll-free support; escalation matrix

  • Delivery: Option clause allows up to 25% quantity variation; delivery period risk managed with 30-day minimum extension

Terms & Conditions

  • Option Clause allows 25% quantity variation during contract and currency

  • ISO 9001 certification required for bidder or OEM

  • Material Test Certificate required with supply and lab acceptance governs acceptance

Important Clauses

Payment Terms

Delivery-based payment with terms to be as per contract; 25% quantity variation permitted; no fixed EMD specified

Delivery Schedule

Delivery starts from last date of original delivery order; extended time computed as (Increased quantity / Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in provided data; likely governed by standard government procurement terms

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must possess BIS licence and type test certificates for relevant products

  • Must provide Material Test Certificate with supply; functional service center in each consignee state or commitment to establish within 30 days

  • Must provide PAN, GSTIN, cancelled cheque, and EFT mandate

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PUMP FUEL ASSY LV7 MARUTI 1 nos bsurojeet.547x 30
2 CLUTCH SLAVE CYL BS III LV7 TATA 1 nos bsurojeet.547x 30
3 GEAR TRANSFER KIT LV7 MARUTI 1 nos bsurojeet.547x 30
4 SWITCH BOX 9502 IGNITION SWITCH LV7 T 815 2 nos bsurojeet.547x 30
5 CIRCUIT BREAKER 9432 020 LV7 T 816 5 nos bsurojeet.547x 30
6 FUEL PRESSURE HOSE 19MM LV7 T 816 4 nos bsurojeet.547x 30
7 HOSE PIPE LV7 MARUTI 2 nos bsurojeet.547x 30
8 AC HOSE 7500MM LV7 T 815 2 nos bsurojeet.547x 30
9 RUBBER HOSE FOR VACCUM PUMP LV7 TATA STORME 3 nos bsurojeet.547x 30
10 REP KIT MSP DUAL VALVE KIT LV7 2 5 TON 2 nos bsurojeet.547x 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque

4

EFT Mandate (certified by bank)

5

ISO 9001 certificate (bidder or OEM)

6

BIS licence and type test certificates

7

Material Test Certificate (MTC)

8

OEM authorization certificates (where applicable)

Frequently Asked Questions

How to bid for Indian Army spares tender in 2025 with ISO 9001 requirement?

Bidders must meet ISO 9001 certification (bidder or OEM), provide BIS licence and type test certificates, and attach Material Test Certificate with supply. Include PAN, GSTIN, cancelled cheque, EFT mandate, and ensure genuine spare parts compliance. Establish or prove local service centers as required.

What documents are required for Indian Army spare parts bid in 2025?

Submit PAN, GSTIN, cancelled cheque, EFT Mandate, ISO 9001 certificate, BIS licences, type test certificates, Material Test Certificate, OEM authorizations, and evidence of service centers. Ensure all documents are uploaded with the bid to avoid rejection per ATC terms.

What are the technical standards for the spare parts tender in India Army?

Parts must comply with ISO 9001 and BIS licensing; type test certificates and Material Test Certificate are mandatory. Genuine spare parts must be supplied, with lab-based acceptance criteria determined by Buyer’s Lab results.

When is the delivery period and how are extensions calculated for quantity increases?

Delivery starts from the last date of the original delivery order. If quantity increases by up to 25%, extended time is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.

What is required for after-sales service and support for Indian Army spares?

Bidder must have functional service centers in each consignee state or commit to establishing one within 30 days of award. A dedicated toll-free service line and an escalation matrix are required for ongoing support.

What is the scope of genuine spare parts and how is acceptance done?

The contract specifies genuine spare parts only; Material Test Certificate accompanies each supply, and Buyer’s Lab results govern acceptance. Ensure traceability and brand authenticity for all 10 BOQ items.