GEM

Indian Army Procurement: Generator Sets & Accessories Tender India 2025 - 15KVA/6KVA Gen Sets, MCBs, Fuel Tanks & Exhaust Gaskets

Bid Publish Date

31-Oct-2025, 12:12 pm

Bid End Date

10-Nov-2025, 1:00 pm

Bid Opening Date

10-Nov-2025, 1:30 pm

Value

₹66,975

Progress

Issue31-Oct-2025, 12:12 pm
AwardPending
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Quantity

54

Category

Thimal Genr Set 15KVA

Bid Type

Two Packet Bid

Key Highlights

  • • Manufacturer/vendor must submit item samples within 3 days of bid publication
  • • Preference to vendors with prior defence agency experience
  • • Quantity flex: up to 25% increase/decrease during contract and delivery period
  • • Delivery period adjustments based on option clause with minimum 30 days
  • • EMD amount not disclosed in data; bidders should verify exact value in bid documents
  • • GSTIN, PAN, cancelled cheque and EFT mandate required for bid participation
  • • OEM/sample validation and defence-grade supplier credibility emphasized

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of multiple generator sets and related components (15KVA and 6KVA classes) along with associated items such as exhaust gaskets, fuel pipes, fuel tanks, engine mounting bolts, MCBs, overflow pipes and bearing components. Estimated value is ₹66,975.00. The scope encompasses quantity variations up to 25% per order and potential extensions within contract terms. Samples must be submitted within 3 days for committee approval; prior defence suppliers receive preference. The procurement emphasizes compliance with defined itemization, pre-award sample submission, and supplier capability demonstrated through defence experience.

Technical Specifications & Requirements

  • Product categories include: Gen-set components (15KVA, 6KVA), exhaust gaskets, fuel pipes/tanks, engine mounting bolts, bearings, MCBs (32A, 40A), overflow pipes, and related hardware.
  • Key selection criteria include supplier eligibility based on prior defence sector collaboration and item conformity through sample approval.
  • Documentation requirements feature PAN, GSTIN, cancelled cheque, and EFT mandate; vendor code creation implied.
  • The AtC clause requires submission of item samples within 3 days of bid publication; preference for vendors with prior Defence Agency collaborations. Extended quantity logic and delivery timing are governed by option clauses in the bid terms.

Terms & Eligibility

  • EMD: not disclosed in data; bidder must review tender terms for exact amount.
  • Delivery: standard option-based delivery periods; extended delivery time calculations apply per clause.
  • Payment terms: standard Govt. procurement terms; details to be confirmed in bidding documents.
  • Submission documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation required.
  • Sample submission: mandatory within 3 days for approval; existing defence vendors favored.

Key Specifications

  • Product categories: 15KVA generator set components, 6KVA generator set components

  • Associated parts: Exhaust gaskets, fuel pipes, fuel tanks, engine mounting bolts, bearing components, MCBs (32A, 40A), overflow pipes, exhaust bolts

  • Quantities: not specified in BOQ; 25% quantity variation permitted

  • Quality/approval: samples required within 3 days; defence experience favored

  • Delivery: option-based with calculated extension; minimum 30 days

  • Compliance: standard procurement terms per Indian Army bid process

Terms & Conditions

  • Option clause allows ±25% quantity adjustment during and after award

  • Sample submission within 3 days; defence vendor preference

  • Submission requires PAN, GSTIN, EFT mandate and cancelled cheque

Important Clauses

Payment Terms

Government procurement terms apply; exact schedule to be defined in bid documents

Delivery Schedule

Delivery timing governed by option clause; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days; extensions may occur within contract limits

Penalties/Liquidated Damages

Penalty structure not explicitly provided; LD clauses to be defined in bid documents

Bidder Eligibility

  • Experience supplying defence or military equipment preferred

  • Compliance with GSTIN and PAN; EFT mandate valid

  • Capability to provide item samples within 3 days and pass committee approval

Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Thimal Genr Set 15KVA Thimal Genr Set 15KVA 5 pkt buyer@fri 15
2 Exhaust Gasket Genr Set 6KVA Exhaust Gasket Genr Set 6KVA 2 nos buyer@fri 15
3 Wire Grass Cutting Machine Wire Grass Cutting Machine 2 roll buyer@fri 15
4 Oil Pipe Genr Set 15KVA Oil Pipe Genr Set 15KVA 1 nos buyer@fri 15
5 MCB 32Amp MCB 32Amp 2 nos buyer@fri 15
6 Head Exhaust Stud Genr Set 15KVA Head Exhaust Stud Genr Set 15KVA 6 nos buyer@fri 15
7 Fuel Tank Cap Genr Set 6KVA Fuel Tank Cap Genr Set 6KVA 1 nos buyer@fri 15
8 Fuel Pipe Genr Set 15KVA Fuel Pipe Genr Set 15KVA 2 nos buyer@fri 15
9 Exhaust Gasket Genr Set 15KVA Exhaust Gasket Genr Set 15KVA 2 nos buyer@fri 15
10 Engine Mounting Bolt Genr Set 6KVA Engine Mounting Bolt Genr Set 6KVA 20 nos buyer@fri 15
11 Bearing Grass Cutting Machine Bearing Grass Cutting Machine 2 nos buyer@fri 15
12 MCB 40Amp MCB 40Amp 2 nos buyer@fri 15
13 Fuel Pipe Genr Set 7 Point 5KVA Fuel Pipe Genr Set 7 Point 5KVA 2 nos buyer@fri 15
14 Overflow Pipe Genr Set 15KVA Overflow Pipe Genr Set 15KVA 1 nos buyer@fri 15
15 Exhaust Bolt Genr Set 6KVA Exhaust Bolt Genr Set 6KVA 4 nos buyer@fri 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

Vendor code creation documents (as applicable)

6

Sample submission of items within 3 days of bid publication

7

Evidence of prior defence agency collaboration (preferred)

Frequently Asked Questions

How to bid for Indian Army generator set tender in India 2025?

Bidders must submit PAN, GSTIN, cancelled cheque and EFT Mandate, along with item samples within 3 days of bid publication. Prior defence experience is favored; ensure compliance with option clause delivery terms and supply of 15KVA/6KVA generator components and related parts.

What documents are required for Indian Army defence procurement tender 2025?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and vendor code creation materials. Sample item submission within 3 days is mandatory; defence collaboration evidence strengthens eligibility.

What are the delivery terms for the Indian Army generator components tender?

Delivery is governed by the option clause allowing ±25% quantity changes. The calculated additional delivery time uses (increased/original quantity) × original delivery period, with a minimum of 30 days; extensions may occur within contract limits.

How to ensure eligibility for defence supplier tenders in India 2025?

Demonstrate prior defence agency collaboration, provide required GST/PAN/financial documents, and submit item samples within 3 days for approval. Emphasize capability to supply 15KVA/6KVA generator-related components and accessories.

What is the sample submission requirement for the Indian Army bid?

Vendors must submit item samples within three days of bid publication for approval by the managing committee; lack of samples may lead to rejection and loss of eligibility for award.

What payments terms are typical for Indian Army procurement tenders in 2025?

Payment terms follow government procurement norms; exact schedule will be stated in the bid documents, typically including milestones tied to delivery and acceptance after successful testing of generator set components.