GEM

Jammu and Kashmir Police Charcoal Procurement Tender 2025 - EMD ₹25,000, Sample Submission, Pre Bid 22/10/2025

Posted

20 Oct 2025, 03:42 pm

Deadline

30 Oct 2025, 05:00 pm

EMD

₹25,000

Location

POONCH , JAMMU & KASHMIR

Progress

Issue20 Oct 2025, 03:42 pm
AwardPending
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Quantity

80000

Bid Type

Two Packet Bid

Key Highlights

  • • Charcoal procurement for JK Police, Home Department, with EMD ₹25,000
  • • Option clause allowing ±25% quantity change during and after contract award
  • • Pre-bid meeting on 22/10/25 11:00 AM; sample submission required
  • • GST responsibility rests with bidder; reimbursement as actuals or at lower quoted rate
  • • Scope limited to supply of goods; no installation or services clause
  • • No BOQ items; packaging fields listed (Length, Packaging Size, Packaging Type) without values
  • • Bidder must not be in liquidation; provide undertaking to confirm financial standing
  • • Delivery timelines governed by original and extended periods with a minimum 30 days

Categories 2

SOLID AND GEL FUELS NATURAL FUELS

Tender Overview

The Jammu and Kashmir Police invites bids for the Charcoal procurement under the Home Department, with the scope limited to the supply of goods. The estimated value is not disclosed, while the EMD is ₹25,000. A pre-bid meeting is scheduled on 22/10/25 at 11:00 AM, at the issuing office, where bidders must submit a sample for evaluation. The tender implies a requirement to adhere to supplier responsibilities for GST handling and to quote all-in costs. A key differentiator is the option to adjust quantities by up to 25% during placement and currency, with delivery timelines linked to the original and extended periods. This procurement emphasizes timely supply and formal sample submission as part of bid validation.

Technical Specifications & Requirements

  • Product category: Charcoal procurement for government use; no explicit Bill of Quantities provided (BOQ items = 0).
  • Sample submission is mandatory at bid; bidder must present a representative sample.
  • EMD amount: ₹25,000.
  • Delivery conditions: Option clause allows ±25% quantity variation; delivery periods calculated as (Additional time = (Increased quantity ÷ Original quantity) × Original delivery period) with a minimum of 30 days.
  • GST: Bidders must determine applicable GST separately; reimbursement as actuals or at quoted rate, whichever lower, up to quoted GST percentage.
  • Scope: Bid price must include all costs; only supply of goods, no service component.
  • Pre-bid meeting: Noted date and time; participate and submit samples.
  • Packaging details: Referenced in tender as packaging-related fields (Length, Packaging Size, Packaging Type) with no values provided.

Terms, Conditions & Eligibility

  • EMD: ₹25,000 typically via demand draft or online payment, specified in terms; ensure readiness.
  • Pre-bid meeting: 22/10/25 at 11:00 AM at the issuing office; attendance mandatory for sample submission.
  • Scope: Only supply of goods; no installation or after-sales service specified.
  • GST: Bidder bears GST obligations; reimbursement terms as per actuals or applicable rates, subject to the bidder’s quoted GST percentage.
  • Financial standing: Bidder must not be under liquidation or similar proceedings; upload an undertaking to this effect.
  • Quantity flexibility: Purchaser may increase or decrease quantity by up to 25% at contract award and during contract currency at contracted rates.
  • Delivery: Delivery timeline methods defined by option clause; additional time calculated with a 30-day minimum.
  • Sample submission: Sample must be submitted alongside bid for evaluation.

Key Specifications

  • Product: Charcoal procurement

  • Estimated value: Not disclosed

  • EMD: ₹25,000

  • Delivery: Option to increase/decrease quantity by up to 25%

  • Pre-bid meeting: 22/10/25 at 11:00 AM

  • Sample submission: Mandatory with bid

  • GST: Bidder bears GST; reimbursement as per actuals or applicable rate

  • Packaging: Referenced fields (Length, Packaging Size, Packaging Type) with no values

Terms & Conditions

  • EMD of ₹25,000 required; prepare payment proof

  • Pre-bid meeting and mandatory sample submission

  • 25% quantity variation rights during contract; delivery time calculations

Important Clauses

Payment Terms

GST payable by bidder; reimbursement limited to actuals or quoted rate, whichever is lower

Delivery Schedule

Delivery period governed by original and extended periods; additional time formula with minimum 30 days

Penalties/Liquidated Damages

Liquidated damages not specified; penalties tied to delivery delays per option clause

Bidder Eligibility

  • Not under liquidation or court receivership

  • GST compliant and furnish relevant registration

  • Ability to supply charcoal goods and provide sample at bid time

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Specification Length 1.5
Packaging Packaging Size 1.0
Packaging Packaging Type HDPE Bag

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (if any) related to charcoal or similar goods

4

Financial statements or bankers’ confirmation demonstrating financial stability

5

EMD payment proof (₹25,000)

6

Technical bid documents and any required compliance certificates

7

OEM authorizations or supplier certifications if applicable

8

Sample submission documentation or physical sample with bid

Frequently Asked Questions

How to bid for Jammu and Kashmir Police charcoal tender in 2025?

Bidders must submit GST registration, PAN, EMD ₹25,000, sample along with bid, and technical/commercial bids. Attend pre-bid meeting on 22/10/25 at 11:00 AM. Ensure scope is limited to supply of goods with no service components and comply with 25% quantity variation rights.

What documents are required for JK Police charcoal procurement

Required documents include GST certificate, PAN card, financial statements, EMD proof of ₹25,000, sample submission, and any OEM authorizations if applicable. Also provide experience certificates and technical bid documents to demonstrate capability to supply charcoal goods.

What are the delivery terms for the JK Police tender 2025

Delivery is governed by an option clause allowing up to 25% quantity change. The added time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period if needed.

What is the EMD amount and its payment method for this tender

EMD is ₹25,000. Submit proof of payment via demand draft or online transfer as specified in the tender terms. Ensure the EMD accompanies the bid package to avoid disqualification during bid opening.

Are there any pre-bid meeting requirements for the charcoal tender

Yes, a pre-bid meeting is scheduled for 22/10/25 at 11:00 AM at the issuing office. Bidders must attend and may present the required sample for evaluation as part of the pre-bid process.

Will GST be reimbursed for JK Police charcoal procurement

GST obligations fall on the bidder; reimbursement is allowed as actuals or at the bidder's quoted GST rate, whichever is lower, subject to the quoted percentage cap. Bidder should prepare GST documentation accordingly.

Is there a BOQ available for the JK Police charcoal tender

No BOQ items are listed; the tender indicates supply of goods with packaging fields (Length, Packaging Size, Packaging Type) but no quantities. Proposals should reflect total fixed price for the supply of charcoal goods.

What is the scope of supply for this tender in JK Police

Scope is strictly the supply of charcoal goods; no installation, maintenance, or service components are included. Bid price must cover all costs associated with delivery to the specified location.