GEM

East Coast Railway Helmet Mounted LED Light Tender 2025 Visakhapatnam ECoR Helmet Accessories

Bid Publish Date

28-Oct-2025, 6:39 am

Bid End Date

07-Nov-2025, 9:00 am

Bid Opening Date

07-Nov-2025, 9:30 am

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue28-Oct-2025, 6:39 am
AwardPending
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Quantity

206

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirements: not explicitly specified
  • • Technical standards: IS/ISO not specified; rely on railway internal standards for helmet-mounted lights
  • • Special clauses: delivery to Visakhapatnam SSE/T/VSKP, officer designations for bill passing and paying
  • • Eligibility: goods-supply only; focus on helmet light performance and helmet fitment compatibility
  • • Warranty/AMC: not specified; bidders should seek clarity in terms
  • • Penalties: not stated; standard LD practices may apply upon non-performance
  • • Delivery: to be made to SSE/T/VSKP consignee contact numbers
  • • Installation: not required; supply of spare parts or components may be implied

Categories 1

LED LIGHT

Tender Overview

East Coast Railway invites bids for the Helmet Mounted LED Light and related helmet accessories under the constructional category. The scope is limited to the supply of goods with delivery to the consignee SSE/T/VSKP. The engagement references the Bill Passing Officer as Sr.DSTE/WAT and Bill Paying Officer as Sr.DFM/ECoR/WAT. The project emphasizes helmet fitments, lightweight design, and lighting performance metrics (beam distance, run time, peak intensity, and lumen output). The BOQ shows no items listed, signaling a straightforward goods-procurement exercise and a potential focus on specification conformity and delivery reliability.

Technical Specifications & Requirements

  • Category: Constructional fitments on helmets and helmet-mounted LED light components
  • Weight of light: lightweight design suitable for helmet integration
  • Lighting configuration & beam distance: specified performance metrics to meet railway safety expectations
  • Run time & peak beam intensity: operational duration and brightness targets to support night/low-light operations
  • Lumens output: quantified output for adequate visibility
  • Delivery location: consignee at Visakhapatnam (SSE/T/VSKP)
  • Delivery terms: goods-only supply; ATC references govern payment and transfer
  • Compliance: must meet generic railway project expectations for helmet accessories

Terms, Conditions & Eligibility

  • EMD/securement: amount not disclosed; bidders should prepare standard security as per government practice
  • Delivery timeline: not explicitly stated; bidders must propose feasible goods delivery to SSE/T/VSKP
  • Documents: GST, PAN, experience certificates, financial statements, prior supply evidence
  • Payment terms: referenced officers; anticipate standard railway payment cycle upon delivery
  • ATC clauses: follow bidder-specified terms; deliver to consignee with valid contact numbers provided
  • Warranty/after-sales: typical railway procurement expectations; details to be clarified in bid

Key Specifications

    • Product category: Helmet Mounted LED Light and related helmet fitments
    • Required outputs: measured lumens output, peak beam intensity, and beam distance
    • Weight: lightweight construction suitable for helmet mounting
    • Power/run-time: specified operational duration under typical railway conditions
    • Brand/OEM: not explicitly mandated; ensure product meets railway safety standards
    • Delivery scope: goods only, to consignee stated as SSE/T/VSKP
    • Standards: not explicitly listed; bidders should demonstrate compliance with typical railway helmet accessory specs

Terms & Conditions

  • EMD amount not disclosed; bidders should prepare standard security as per norms

  • Delivery to SSE/T/VSKP; consignee contact numbers provided

  • Bill Passing Officer: Sr.DSTE/WAT; Bill Paying Officer: Sr.DFM/ECoR/WAT

  • Goods-only supply; no installation services mentioned

  • Technical specs emphasize lumen output, beam distance, and run time

Important Clauses

Payment Terms

Bill passing by Sr.DSTE/WAT and bill paying by Sr.DFM/ECoR/WAT; terms align with railway payment cycle after delivery and acceptance

Delivery Schedule

Delivery to consignee SSE/T/VSKP; contact numbers provided for coordination

Penalties/Liquidated Damages

Not explicitly stated; typical railway LD provisions may apply for delay or non-conformance

Bidder Eligibility

  • Experience in supplying helmet-mounted lighting or safety headgear accessories

  • Ability to deliver goods to Visakhapatnam region (SSE/T/VSKP)

  • Adequate financial statements and GST compliance

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Constructional Fitments on helmets Fits both traditional and modern style helmets with the help of Tighten clamp with fingers. No tools necessary
Constructional Construction Durable polypropylene nylon Housing Securely attaches to the brim of firefighter helmets and other hard hats and helmets , Ideal for firefighters and other first responders who need a reliable source of hands free light
Constructional Weight of Light ≤ 150 gm
GENERIC Helmet Mounted LED Light The solution to firemen’s hands-free lighting needs. Compact, powerful, shock-proof , Lightweight, compact design easily attaches/detaches above or below brim on fire helmets, industrial helmets and hard hats (Approval as per UL-913 / NFPA 1971-8.6(2013))
GENERIC Lighting Configuration Single Beam Lighting
GENERIC Beam Distance ≥ 180
GENERIC Run Time ≥ 6 hours
Performance Peak beam Intensity 8000.0
Performance Lumens Output 220.0

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar helmet lighting or safety accessory supply

4

Financial statements for the last 2-3 years

5

EMD deposit proof (as applicable per tender norms)

6

Technical bid documents outlining compliance with LED light specifications

7

OEM authorization or outright product specifications from manufacturer

8

Any prior delivery or performance certificates for railway projects

Frequently Asked Questions

How to bid for helmet light tender in Visakhapatnam railway 2025

Bid submission requires GST, PAN, experience certificates, financials, and EMD documentation. Suppliers must demonstrate helmet-light specifications, safety compliance, and the ability to deliver to SSE/T/VSKP consignee. Ensure adherence to the Sr.DSTE/WAT bill-passing and Sr.DFM/ECoR/WAT payment roles.

What documents are required for helmet LED light tender in ECoR

Required documents include GST certificate, PAN card, two to three years of financial statements, experience certificates for similar helmet-light supply, OEM authorizations, and technical bid detailing lumen output, beam distance, and run time. Also provide prior railway supply references if available.

What are the technical specifications for helmet mounted LED light in this tender

Key specs include lumen output and peak beam intensity, beam distance, run time, and weight. The light must be suitable for helmet fitment and meet railway safety expectations; detailed values should be provided in the technical bid per the BOQ and supplier datasheet.

When is the delivery to SSE/T/VSKP expected for helmet light

Delivery terms specify goods-only supply to the consignee SSE/T/VSKP; exact schedule will be defined in the purchase order following bid evaluation and acceptance by the Sr.DSTE/WAT and Sr.DFM/ECoR/WAT.

What are the payment terms for East Coast Railway helmet light contract

Payment follows railway practice with bill passing by Sr.DSTE/WAT and payment by Sr.DFM/ECoR/WAT; bidders should anticipate standard railway payment timelines after delivery acceptance and inspection, as per ATC terms.

What is required for EMD and security for this helmet light tender

EMD details are not disclosed in the tender text; bidders should prepare the standard security deposit or bid security as per government norms and ensure availability of funds or bank guarantees for the bid submission.

How to verify OEM authorization for helmet light components

Submit OEM authorization or manufacturer-provided technical datasheets confirming compatibility with helmet mounting standards, lumen performance, and warranty terms; include product brochures and compliance letters with the bid submission.

What if the BOQ items are not listed for this helmet tender

With no BOQ items, bidders should provide a detailed bill of materials, unit prices, and total supply value based on the helmet-mounted LED light and accessories, ensuring conformity to the stated performance metrics and consignee delivery requirements.