GEM

The Fertilisers And Chemicals Travancore Limited CHOPPER ASSEMBLY FOR STACK ANALYSER Tender Ernakulam Kerala 2025

Posted

30 Oct 2025, 05:05 pm

Deadline

10 Nov 2025, 05:00 pm

Location

ERNAKULAM , KERALA

Progress

Issue30 Oct 2025, 05:05 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Tender Overview

The Fertilisers And Chemicals Travancore Limited (Department of Fertilizers) invites bids for a CHOPPER ASSEMBLY FOR STACK ANALYSER in ERNAKULAM, KERALA. The procurement scope centers on a single assembly component (chopper) for stack analyser systems, with no BOQ items listed. Bidders should note the presence of an option clause allowing quantity fluctuations up to 25% of bid/contracted quantity, influencing delivery planning and pricing. Additional bid terms include GST handling guidance, and mandatory documentation for vendor code creation and data sheet alignment. The requirement emphasizes OEM authorization where applicable and strict data-sheet conformance to avoid bid rejection. This procurement is positioned within the state-leaning GEM framework and requires compliance with the buyer-specified ATC and data verification steps.

  • Key differentiator: Option clause enabling up to 25% quantity variation during and after contract formation.
  • Unique aspects: Mandatory data sheet upload; OEM authorization for authorized distributors; GST invoicing alignment with consignee GSTIN and online GST payment proof.
  • Location relevance: Tender in Ernakulam, Kerala; fosters Kerala-based vendor participation under government procurement norms.

Technical Specifications & Requirements

  • No explicit technical specifications were provided in the tender text.
  • Critical procedures exist around data-sheet alignment, data-sheet-verification against offered product parameters, and the need for a Manufacturer Authorization when bidders are OEMs or service providers.
  • Administrative clauses drive compliance: PAN, GSTIN, cancelled cheque, EFT mandating, and GST invoice uploads on the GeM portal.
  • Documentation must clearly reflect product data and model numbers matching the stack analyser chopper assembly, with correct vendor code creation prerequisites.

Terms, Conditions & Eligibility

  • Optional quantity variation up to 25% of bid/contracted quantity; delivery extension rules based on the same formula with a minimum of 30 days.
  • GST guidance: bidders must determine applicable GST; reimbursement capped to actuals or applicable rates (whichever is lower).
  • Mandatory submissions for vendor code creation: PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
  • Data Sheet submission: required to accompany bid and must match product specifications; mismatch may lead to rejection.
  • OEM authorization: required for authorized distributors; submit Manufacturer Authorization with details.
  • Invoicing: invoice must be in consignee name with consignee GSTIN; GST invoice and GST payment proof uploaded on GeM portal.

Key Specifications

  • Product: CHOPPER ASSEMBLY FOR STACK ANALYSER

  • No BOQ items listed; no numeric technical specs provided in tender

  • Data Sheet alignment with offered product parameters is mandatory

  • OEM authorization required for non-manufacturer bidders

  • GSTIN-based invoicing; GST invoice uploaded with payment screenshot

Terms & Conditions

  • 25% quantity variation rights during/after contract and related delivery time calculations

  • GST handling guidance; reimbursement limits based on actuals or lower applicable rate

  • Mandatory vendor code creation documents and data-sheet verification

Important Clauses

Payment Terms

GST reimbursement as actuals or lower applicable rate; payment handling tied to GST compliance per GeM workflow

Delivery Schedule

Delivery period linked to original delivery order; extended time proportional to (increased quantity/original quantity) × original period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; delivery extension rules imply potential performance-related impact via option clause

Bidder Eligibility

  • Eligibility to participate under GeM portal with valid PAN and GSTIN

  • OEM authorization required for authorized distributors

  • Data Sheet must match offered product; mismatches may lead to bid rejection

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet of the product offered

6

Manufacturer Authorization / OEM authorization for authorized distributors

7

GST invoice and GST payment proof (on GeM portal)

8

Vendor Code Creation documents

Frequently Asked Questions

How to bid for chopper assembly tender in Ernakulam Kerala 2025?

Bidders must register on GeM, submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if applicable. Upload the product Data Sheet with exact model numbers and ensure GST invoice aligns with consignee GSTIN. The 25% quantity variation option affects pricing and delivery planning.

What documents are required for vendor code creation in this tender?

Submit: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and a Data Sheet of the offered product. OEM authorization is required for authorized distributors. Ensure all documents are valid and match the proposed chopper assembly specifications.

What are the GST requirements for invoicing under this GeM tender?

Invoices must be raised in the consignee's name with the consignee GSTIN. Upload scanned GST invoice and GST payment proof on the GeM portal. GST reimbursement is subject to actuals or applicable rate, whichever is lower, within the contract framework.

What is the delivery extension rule for quantity changes in this tender?

Delivery extension uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The Purchaser may extend the duration up to the original delivery period when exercising the option clause.

Are there OEM authorization requirements for this bid in Kerala?

Yes. If bidding as an authorized distributor/service provider, submit Manufacturer Authorization detailing name, designation, address, email, and phone number of the OEM or service provider to accompany the bid.

What is the data-sheet submission requirement for the chopper assembly tender?

A Data Sheet for the proposed chopper assembly must be uploaded with the bid and cross-checked against offered technical parameters. Any unexplained mismatch may lead to rejection of the bid.

What is the tender location and organization for this stack analyser component?

Tender location is ERNAKULAM, KERALA, with The Fertilisers And Chemicals Travancore Limited as the organization. The procurement category is CHOPPER ASSEMBLY FOR STACK ANALYSER under the GeM portal.

What are the primary eligibility criteria for participation in this GeM tender?

Eligibility includes valid PAN and GSTIN, ability to provide OEM authorization if applicable, data-sheet conformity, and submission of required vendor-code creation documents. Ensure GeM registration is active and supplier is compliant with GST and banking documentation.