Tender Overview
West Central Railway invites bids for Handloom Cotton Pillow Covers (V3) under the Q2 category. The procurement focuses on pillow covers manufactured to IS 745 specifications, with pillow cover GSM and tolerance as per Table 1 (±5%) and additional conformity to Table 2. The contract is a supply-only arrangement with an EMD of ₹86,480. The bid requires an advance sample prior to bulk manufacturing, inspection by RITES pre-dispatch or post-receipt checks, and inclusion of Handloom Mark on each unit. Location is not specified in the record, but the scope targets Indian Railways’ needs via West Central Railway’s jurisdiction. The differentiators include strict IS 745 compliance, advance sample approval within 7–10 days, and post-sale service considerations. This tender highlights the need for ready-to-deliver, standards-compliant handloom pillow covers aligned to government procurement norms.
Technical Specifications & Requirements
- Product: Handloom cotton pillow covers (V3), conforming to IS 745 (Table 1 GSM, ±5% tolerance) and Table 2 specifications.
- Size specifications: Outside dimensions (Length x Width) with ±5% tolerance; width of border in millimeters; minimum flap width in millimeters.
- Marking: Must bear Handloom Mark.
- Packaging: Pack composition details specify number of pillow covers per pack.
- Advance samples: Submit 5 samples for buyer approval within 7 days of award; buyer to approve or request modifications within 10 days; bulk supply must adhere to approved sample.
- Inspection: Pre-dispatch by nominated agency (RITES); post-receipt inspection at consignee site; warranty certificates from OEM required at delivery.
- Warranty: As per specifications from final acceptance; OEM warranty certificates to be submitted; after-sales service capability across India.
- Scope of supply: Goods only; no installation scope; indicative delivery schedule may be adjusted if sample approval delays occur.
Terms, Conditions & Eligibility
- EMD: ₹86,480 (as per tender).
- Scope: Supply of goods only, no service component.
- Inspection: Pre-dispatch by RITES or post-receipt at consignee; acceptance after inspection.
- Warranty & After-sales: OEM warranty certificates required at delivery; service centers located near consignee destinations must be disclosed.
- Advance Sample: 5 advance samples to be provided within 7 days of contract award; modifications to be submitted within 10 days; bulk delivery aligned to approved sample.
- Documents: Bidder must ensure submission of GST, PAN, experience credentials, financials, OEM authorizations, and technical compliance certificates as part of bid submission; compliance with IS 745 and Handloom Mark essential.
- Delivery terms: Delivery schedule to reflect sample approval timing; LD for delays outside buyer’s approval window may be waived if delay originates from buyer side.
- Eligibility criteria: Prior bulk supply performance and capability to meet government procurement standards; certifications for handloom textiles may be required.
