GEM

Indian Army Tent Extendable Frame Tender 4M/2M Complete with Accessories V2 2025

Posted

26 Oct 2025, 07:04 pm

Deadline

03 Nov 2025, 09:00 am

EMD

₹3,48,800

Location

SRINAGAR , JAMMU & KASHMIR

Progress

Issue26 Oct 2025, 07:04 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

109

Bid Type

Two Packet Bid

Key Highlights

  • • Functional Service Centre requirement in each consignee state with 30-day setup window
  • • Advance sample approval within 7 days of award; modifications communicated within 7 days
  • • Board of Officers to conduct Post-Receipt Inspection at consignee site
  • • EMD amount of ₹348,800 and turnover evidence via audited statements or CA certificate
  • • Delivery tied to approved sample; risk of contract termination for major deviations
  • • No BOQ items listed; emphasis on compliance with buyer-specified processes
  • • Warranty/service terms depend on warranty type; on-site vs carry-in service implications
  • • Payment terms governed by contract post-acceptance and delivery milestones

Categories 1

TENT

Tender Overview

The procurement targets the Indian Army, Department Of Military Affairs, for a complete Tent Extendable Frame system in two configurations: 4M and 2M, with accessories (V2). The tender references an EMD of ₹348,800 and mandates a functional service centre in the state of each consignee location, to be established within 30 days of award. Post-award approval requires an advance sample within 7 days, with buyer feedback within 7 days; bulk supply must align with the approved sample. Turnover criteria are stated to be as indicated in the bid document, supported by audited accounts or CA/Cost Accountant certificates. The delivery and acceptance framework includes inspection by a Board of Officers and potential LD implications if approvals are delayed.

Key differentiators include strict post-sample-approval manufacturing alignment, and pre-condition of service infrastructure, with specific inspection and sample processes to govern initial supply. This tender emphasizes compliance with buyer-specified sample validation, on-site or carry-in warranty service requirements, and robust financial disclosures.

Technical Specifications & Requirements

  • Product category: Tent Extendable Frame systems, 4M and 2M configurations with complete accessories (V2)
  • Vendor must provide a functional Service Centre in the state of each consignee location; 30-day establishment window post-award
  • Advance sample submission due within 7 days of contract award; buyer to approve or demand modifications within 7 days
  • Inspection regime: Board of Officers conducts post-receipt inspection at consignee site; pre-dispatch inspection not universally applicable
  • EMD: ₹348,800; turnover evidence required as per bid document (audited statements or CA/Cost Accountant certificate)
  • Sample costs to be borne by contractor if samples fail, unless otherwise notified; bulk supply must reflect approved sample
  • Payment terms tied to delivery and acceptance; detailed terms in contract
  • No BOQ items listed; indicative post-award criteria prevail

Terms, Conditions & Eligibility

  • Availability of Functional Service Centre in each consignee state or establishment within 30 days of award; payment contingent on evidence of service capability
  • Post-award advance sample submission within 7 days; modification list provided within 7 days; bulk delivery aligned to approved sample
  • Post-receipt inspection by Board of Officers; pre-dispatch inspection not universally required
  • Turnover requirement: minimum average annual turnover as indicated in bid document for last three financial years; audited balance sheets or CA/Cost Accountant certificate required
  • EMD: ₹348,800; payment terms and penalty provisions detailed in contract; warranty and penalties per buyer terms
  • Warranty/AMC and service-center obligations: mandatory service centers, on-site or carry-in based on warranty type
  • Sample and bulk supply terms imply risk of contract termination for major deviations
  • Submission of GST, PAN, experience certificates, and financial statements as per terms

Key Specifications

  • Tent Extendable Frame system with 4M and 2M configurations

  • Complete with accessories (V2)

  • EMD: ₹348,800

  • Advance sample: 7 days post-award; approval or modification within 7 days

  • Board of Officers for post-receipt inspection

  • Service Centre in each consignee state; 30-day establishment

  • Turnover evidence from last 3 years; audited or CA certificate

Terms & Conditions

  • Advance sample approval within 7 days; bulk supply only after approval

  • Functional service centre mandated in each consignee state, 30-day setup

  • Board of Officers to perform post-receipt inspection; pre-dispatch not universally applied

Important Clauses

Payment Terms

Payment release contingent on delivery milestones and acceptance; documentation evidencing service centre readiness required

Delivery Schedule

Bulk supply to follow approved advance sample; LDs apply for delayed approvals; schedule may be reset if buyer delays sample approval

Penalties/Liquidated Damages

Potential LDs for non-conformance or delayed delivery post-sample approval; contract termination possible for major deviations

Bidder Eligibility

  • Minimum turnover as indicated by bid document for last 3 financial years

  • Functional service centre in each consignee state or clear plan to establish within 30 days

  • Capability to supply tent frame systems with accessories (V2) for military use

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
SPECIFICATION Governing Specifications Specification:- JSS- 8340-38:2018 (Revision No.2)
SPECIFICATION Product Type Complete tent with accessories
SIZE Size 4 M Unit

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last 3 financial years or CA/Cost Accountant certificate indicating turnover

4

EMD payment receipt or proof

5

OEM authorization or vendor certifications if applicable

6

Technical bid documents showing compliance with product specifications

7

Evidence of functional service centre or plan to establish within 30 days

8

Any prior experience certificates related to tent frame systems or military-grade equipment

9

Sample submission plan and timelines

Frequently Asked Questions

How to bid for tent extendable frame procurement in India 2025?

Bidders must meet turnover, provide GST/PAN, and prove a functional service centre or a plan to establish within 30 days. Submit EMD ₹348,800, advance sample within 7 days of award, and ensure post-receipt inspection by Board of Officers.

What documents are required for Indian Army tent frame tender 2025?

Submit GST certificate, PAN, Audited turnover for last 3 years or CA certificate, EMD payment proof, OEM authorizations if applicable, technical bid showing compliance with 4M/2M frame specs, and service-centre setup evidence.

What are the technical specs for 4M and 2M tent frames V2?

Product scope includes Tent Extendable Frame systems with complete accessories (V2), suitable for military use; no BOQ items listed in the provided data, but compliance with buyer-specified sample and inspection terms is mandatory.

What is the advance sample process for this tender in India?

Within 7 days of award, submit one advance sample for buyer approval. If modifications are required, the seller must provide a revised sample within 7 days; bulk supply must align with approved sample you receive.

What are the inspection arrangements for tent frame procurement?

Inspection is conducted post-receipt at the consignee site by a Board of Officers; pre-dispatch inspection may apply if selected in ATC; ensure readiness for site verification.

What are the turnover requirements for bidders in this Army tender?

Bidders must show minimum average annual turnover for the last three years as indicated in the bid document, supported by audited balance sheets or CA/Cost Accountant certificates.

What are the payment terms and penalties for non-compliance?

Payment terms follow contract milestones post-acceptance; penalties include potential liquidated damages for deviations or late delivery after sample approval; ensure evidence of service capability for timely payments.

How to establish service centres for this Army tender within 30 days?

Provide a concrete plan and timelines showing locations and capabilities in each consignee state; once established, submit documentary evidence of functional service centres to trigger payment release.