GEM

Eastern Coalfields Limited Tender for Socket Insulator, Seals & Filters Procurement Bardhaman West Bengal 2025

Posted

21 Oct 2025, 10:27 am

Deadline

11 Nov 2025, 10:00 am

Location

BARDHAMAN , WEST BENGAL

Progress

Issue21 Oct 2025, 10:27 am
AwardPending
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Quantity

22

Category

SEAL KIT FOR PUSH PLATE CYLINDER

Bid Type

Two Packet Bid

Categories 5

HYDRAULIC POWER PACK STRAINER SOCKET HYDRAULIC HYDRAULIC FILTERS

Tender Overview

Eastern Coalfields Limited, under the umbrella of Coal India Limited, invites proposals for the procurement of multiple hydraulic and filtration components including SOCKET INSULATOR WITH PIN SET, SEAL KIT FOR PUSH PLATE CYLINDER, SEAL, MOVING CONTACT ASSEMBLY, FILTER, HYDRAULIC TYPE, FILTER ELEMENT RETURN LINE, SPIN ON FILTER FOR TRANSMISSION, and SUCTION STRAINER for delivery in BARDHAMAN, WEST BENGAL. Estimated value is not disclosed; tender includes an option clause allowing up to 25% quantity variation at contracted rates. Bidders must provide Data Sheets with bid and ensure technical parameter alignment; ISO 9001 certification is mandatory for bidder or OEM. A proven-ness criterion requires evidence of similar supply in the last five years. The tender emphasizes pre/ post-receipt inspection and mandatory document uploads, including PAN, GSTIN, and EFT mandate.

Technical Specifications & Requirements

  • Product names: Socket Insulator with Pin Set; Seal Kit for Push Plate Cylinder; Seal; Moving Contact Assembly; Filter; Hydraulic Type; Filter Element Return Line; Spin-On Filter for Transmission; Suction Strainer
  • Inspection: Post Receipt Inspection by AREA ENGINEER (E&M); Pre-dispatch inspection not applicable
  • Quality & compliance: ISO 9001 certification (bidder or OEM)
  • Documentation: Data Sheet uploaded; PAN, GSTIN, cancelled cheque; EFT mandate; vendor code creation documents
  • Contract flexibility: Quantity may increase up to 25% during contract; delivery period aligned to original/delivered orders with minimum 30 days extensions
  • Proven-ness requirements: Past supply orders in last 5 years to CIL subsidiaries or other PSUs/Govt bodies
  • Data integrity: Data Sheet must match offered specifications; mismatch may lead to rejection

Terms, Conditions & Eligibility

  • EMD/security: Not disclosed in data; bidders must satisfy standard EMD alignment with tender norms; provide bank-backed guarantees as applicable
  • Delivery timeline: Delivery period commences from the last date of original delivery order; extension mechanics defined by option clause with minimum 30 days
  • Payment terms: Not specified in data; standard Government procurement practice to be confirmed during bid
  • Documents to submit: PAN, GSTIN, cancelled cheque, EFT mandate; Data Sheet; past supply orders for proven-ness; ISO 9001 certificate
  • Inspection: Post Receipt Inspection by AREA ENGINEER (E&M) at consignee site
  • Compliance: Bidder or OEM must upload ISO 9001 certificate; failure triggers rejection
  • Vendor code: Required for bid submission; Data Sheet alignment to technical parameters

Key Specifications

  • Socket Insulator with Pin Set

  • Seal Kit for Push Plate Cylinder

  • Seal

  • Moving Contact Assembly

  • Filter (Hydraulic type)

  • Filter Element Return Line

  • Spin-On Filter for Transmission

  • Suction Strainer

  • ISO 9001 certification for bidder or OEM

  • Post Receipt Inspection by AREA ENGINEER (E&M)

Terms & Conditions

  • 25% quantity variation allowed during contract at contracted rates

  • Delivery period starts from last date of original delivery order with extension rules

  • Post receipt inspection by AREA ENGINEER (E&M); ISO 9001 mandatory

Important Clauses

Payment Terms

Payment terms to be defined during bid; ensure alignment with standard government practice and EFT enabled payments

Delivery Schedule

Delivery period calculated from original delivery order; additional time proportional to increased quantity with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should anticipate standard LD clauses per CIL policies post-contract award

Bidder Eligibility

  • ISO 9001 certified bidder or OEM supplier

  • Past supply orders for similar items in last 5 years

  • GSTIN and PAN provided with bid; EFT mandate active

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SOCKET INSULATOR WITH PIN SET As Per Technical Specification Sheet 4 nos [email protected] 15
2 SEAL KIT FOR PUSH PLATE CYLINDER As Per Technical Specification Sheet 2 nos [email protected] 15
3 SEAL As Per Technical Specification Sheet 2 nos [email protected] 15
4 MOVING CONTACT ASSEMBLY As Per Technical Specification Sheet 2 nos [email protected] 15
5 FILTER, HYDRAULIC TYPE As Per Technical Specification Sheet 4 nos [email protected] 15
6 FILTER ELEMENT RETURN LINE As Per Technical Specification Sheet 3 nos [email protected] 15
7 SPIN ON FILTER FOR TRANSMISSION As Per Technical Specification Sheet 2 nos [email protected] 15
8 SUCTION STRAINER As Per Technical Specification Sheet 3 nos [email protected] 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

Data Sheet of offered products uploaded with bid

6

ISO 9001 certificate (bidder or OEM)

7

Past supply orders in last 5 years for proven-ness (self-certified copies)

Frequently Asked Questions

How to bid for socket insulator tender in Bardhaman 2025 with ISO 9001?

Bidders must submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheet, and proof of ISO 9001 certification. Ensure the items match the BOQ names: Socket Insulator with Pin Set, seals, filters, and hydraulic components. Prove past performance within 5 years to satisfy Proven-ness criteria; comply with 25% quantity variation option.

What documents are required for ECL/Coal India sealed item bid in West Bengal?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheet for offered products. Include ISO 9001 certificate (bidder or OEM) and self-certified past supply orders from the last five years. Ensure area engineer post-receipt inspection readiness and data-sheet alignment with offered parameters.

What are the technical specifications for hydraulic filters in this tender?

Essential specs include hydraulic-type filters, filter element return lines, spin-on transmission filters, and suction strainers. Data Sheet must reflect exact model compatibility, pressure ratings, material grade, and ISO 9001 compliance; mismatches may lead to bid rejection.

When can quantity be increased under the option clause for this tender?

Quantities may increase up to 25% of bid quantity at contracted rates, both at initial award and during currency of contract. Delivery time extensions are calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.

What is the inspection regime for delivered stores under this tender?

Post Receipt Inspection by AREA ENGINEER (E&M) is mandatory before acceptance at consignee site. Pre-dispatch inspection may be applicable only if ATC selects it; otherwise not applicable. Ensure readiness for area engineer verification.

What are the proven-ness documentation requirements for last five years?

Provide self-certified copies of past supply orders for the tendered items to CIL or subsidiaries and other PSUs/government bodies within five years. Include order numbers, dates, scope, and performance notes to demonstrate satisfactory supply history.

What are the key eligibility criteria for bidders on this West Bengal tender?

Eligibility includes holding ISO 9001 certification (bidder or OEM), valid PAN and GSTIN, ability to provide the Data Sheet with bid, and proven past performance in similar items within five years. Must comply with option quantity clause and inspection requirements.

How to ensure accurate data-sheet alignment with offered products?

Attach Data Sheet precisely matching product names: Socket Insulator with Pin Set; Seal Kit; Filter types; and hydraulic components. Ensure parameters (dimensions, ratings, materials) align with bid. Any mismatch may trigger bid rejection during evaluation.