GEM

Indian Army Prelaminated MDF/PB Boards Tender Indore Madhya Pradesh 2025 IS 12823 ECO-Mark BIS

Posted

18 Oct 2025, 10:49 am

Deadline

28 Oct 2025, 11:00 am

Location

INDORE , MADHYA PRADESH

Progress

Issue18 Oct 2025, 10:49 am
AwardPending
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Quantity

9386

Category

Prelaminated Particle Boards From Wood and Other Lignocellulosic Material (V2) as per IS 12823

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory BIS marked and ECO-Mark certified prelaminated boards
  • • IS 12823 (Q3) compliance with specified density and dimensional tolerances
  • • NABL/Central Government Lab test reports on demand for conformity proof
  • • 3-year average turnover requirement for bidder and OEM
  • • OEM authorization required for distributors/service providers
  • • ND declaration and EFT mandate submission as part of bid
  • • Delivery/contract terms aligned with government procurement practices
  • • No BOQ items; emphasis on product standards and supplier capability

Categories 1

CANVASES AND FILMS AND BOARDS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for prelaminated particle boards and prelaminated MDF boards conforming to IS 12823 (Q3), ECO-Mark, and BIS certification. Located in Indore, Madhya Pradesh (452001), this procurement targets boards manufactured from wood and other lignocellulosic materials with ECO compliance, density specifications, and surface finish requirements. Key differentiators include mandatory BIS/ECO-Mark conformance and NABL/Central Lab test report availability on demand. The BOQ shows no quantity items but emphasizes standard-compliant product grades, dimensions, and warranty considerations.

  • Organization: Indian Army (Department Of Military Affairs)
  • Location: Indore, Madhya Pradesh
  • Category: Prelaminated MDF Board and Prelaminated Particle Boards per IS 12823 (Q3)
  • Product standards: ECO-Mark, BIS marked, NABL/Central Lab test reports on demand
  • Key requirement: conform to generic grades/types, density, finish, and dimensional tolerances; warranty details to be provided
  • Tender context: supplier must demonstrate ability to meet statutory and certification criteria for government procurement

Technical Specifications & Requirements

  • Product type: Prelaminated Particle Boards and Prelaminated MDF Boards from wood/lignocellulosic materials
  • Standards: IS 12823/Q3, ECO-Mark, BIS marked; availability of test reports from AHSP/NABL/ILAC Central Government Lab on demand
  • Dimensions and tolerances: length ± 3 mm/m, width ± 3 mm/m, thickness ± 0.3 mm
  • Finish and density: specified surface finish and density in Kg/m³; product must specify density and surface treatment
  • Compliance: eco-friendly markings, product grades/types with designation; manufacturer to provide test reports if claimed
  • Documentation: OEM authorization where applicable; alignment with government lab testing and certification
  • Delivery expectations: not explicitly stated; ensure readiness for supply to army installations per contract terms

Terms, Conditions & Eligibility

  • EMD/financials: minimum turnover and financial health criteria are required; bidder turnover evidence via audited statements or CA certificate
  • Experience: bidder or OEM must have 3 years of manufacturing/supplying similar category products to Central/State Govt or PSUs; primary product value criterion applies for bunch bids
  • Manufacturer authorization: an OEM authorization form/certificate must accompany bids when bidding via distributors
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; non-disclosure certificate on bid head; vendor code creation documents
  • Turnover: minimum average annual turnover over the last 3 years; OEM turnover criteria similarly defined
  • Compliance: non-liquidation, court proceedings status; NDA declarations required; all terms apply to both bidder and OEM
  • This tender emphasizes strict certification compliance and proof of prior government supply experience for eligibility

Key Specifications

  • Prelaminated Particle Boards and Prelaminated MDF Boards per IS 12823 (Q3)

  • BIS marked; ECO-Mark compliance

  • Density specification to be provided by bidder

  • Length/Width tolerances: ±3 mm/m; Thickness tolerance: ±0.3 mm

  • Surface finish: specified by product data sheet

  • Test reports: NABL/ILAC or Central Government Lab on demand

  • Brand/OEM requirements: manufacturer authorization where needed

Terms & Conditions

  • EMD and financial standing required with bid submission

  • 3-year turnover criteria for bidder and OEM

  • 3-year government supply experience with contracts

Important Clauses

Payment Terms

Not specified in data; standard government terms apply with contract specifics to be provided

Delivery Schedule

Delivery timelines to be defined in purchase order; ensure readiness for army installations

Penalties/Liquidated Damages

LD/penalties to be as per standard Govt terms; specifics not disclosed in provided data

Bidder Eligibility

  • 3 years government/PSU supply experience for similar boards

  • Audited turnover evidence for last 3 years

  • OEM authorization for distributors; NDA compliance

Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Grades and Types Grade I - Type I - Designation PLB - 11
DIMENSIONS & TOLERANCES Length ± 3 mm/m 2440 mm
DIMENSIONS & TOLERANCES Width ± 3 mm/m 1220 mm
DIMENSIONS & TOLERANCES Thickness ± 0[decimal]3 mm 18 mm
MARKING & WARRANTY Warranty Periods 1 YEAR

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Manufacturer/OEM authorization form (if bidding via distributor)

6

Non-Disclosure Declaration on bid letterhead

7

Audited Balance Sheets or CA certificate showing 3-year turnover

8

Contract copies showing supply to Govt/PSU (3 years per product category)

Frequently Asked Questions

How to bid for IS 12823 Q3 prelaminated boards tender in Indore?

Bidders must meet the 3-year govt-supply experience criterion, provide OEM authorization if bidding through distributors, and submit PAN, GST, cancelled cheque, EFT mandate, and NDA. Include NABL/ILAC or Central Lab test reports on demand, and demonstrate ECO-Mark/BIS compliance with product density and dimensional tolerances.

What documents are required for Indore board procurement bid 2025?

Submit PAN and GST registrations, cancelled cheque, bank EFT mandate, NDA, OEM authorization (if applicable), 3-year turnover proofs (audited), and government-supply contract copies. Include non-disclosure certificate and vendor code creation documents as specified in terms and conditions.

What standards must prelaminated boards meet for this army tender?

Products must conform to IS 12823 (Q3), be BIS marked, ECO-Mark compliant, and supported by test reports from NABL/ILAC or Central Government Lab on demand. Density, length, width, and thickness tolerances must be within specified limits, with proper surface finish.

When is the delivery timeline for the Indore procurement?

Delivery timelines are defined in the purchase order; the tender emphasizes readiness for installation at army facilities in Indore. Ensure supply chain and QA processes align with govt contract norms and schedule milestones.

What is required for OEM authorization in this tender?

Bidder must provide OEM authorization form/certificate detailing name, designation, address, email, and phone. This is mandatory when bidding via authorized distributors and must accompany the bid submission.

What are the key eligibility criteria for turnover and experience?

Minimum average annual turnover for the bidder and OEM must be demonstrated over the last 3 years via audited statements or CA certificates. If the bidder is newly established, completed years post-incorporation are considered for turnover computation.

How are test reports and conformity documentation handled?

If claimed available, bidders must furnish NABL/ILAC or Central Government Lab test reports proving IS 12823 (Q3), ECO-Mark, and BIS compliance. These reports can be requested by the buyer during evaluation or contract execution.

What is the scope of warranty and penalties for this procurement?

Warranty periods and liquidated damages/penalties follow standard Govt terms; exact durations and LD rates will be specified in the purchase order. Vendors should anticipate compliance with service and replacement benchmarks to avoid penalties.