GEM

Karnataka Postal Circle Goods Transport Service Tender 2025 – Per KM High Security LCV Truck 10 FT

Posted

28 Oct 2025, 10:24 am

Deadline

02 Dec 2025, 11:00 am

Value

₹19,00,000

Progress

Issue28 Oct 2025, 10:24 am
AwardPending
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Quantity

118800

Bid Type

Two Packet Bid

Categories 2

VALVE PARTS AND ACCESSORIES TRANSPORT

Tender Overview

This procurement by the Karnataka Postal Circle Department Of Posts seeks a Goods Transport Service – Per KM Based contract for valuable goods requiring high security, specifically Closed Body LCV Trucks (10 FT). Estimated value is ₹1,900,000. The contract allows a 25% flex on quantity or duration at issuance and post-issuance. The service provider must have an office in the consignee's state, along with a dedicated toll-free support line and a GPS-enabled vehicle fleet for real-time tracking. The BOQ reveals no line-item quantities, indicating a consolidated scope. Unique differentiators include required GPS fleet tracking and a structured escalation matrix for service support, with a placeholder SOW file attached for detailed scope.

Technical Specifications & Requirements

  • Vehicle type: Closed Body LCV Truck, 10 FT length specification
  • GPS facility: mandatory real-time location tracking on all transport vehicles
  • Service support: dedicated/toll-free telephone line for bidder/OEM support
  • Escalation matrix: verifiable escalation contacts for service issues
  • Location requirement: service provider office in the state of the consignee
  • SOW attachment: access via file attachment for precise work scope
  • Contract flexibility: up to 25% quantity or duration adjustment at contract issue or post-issuance
  • Delivery/operations: per-KM pricing model with high-security handling for valuable goods
  • Documentation: terms indicate standard compliance documents to be submitted with bid

Terms, Conditions & Eligibility

  • EMD/ security: amount not listed; bidders must verify GTE/ security terms in tender terms
  • SLA conditions: GPS-enabled fleet and dedicated support with escalation matrix
  • Delivery timeline: not specified; terms require delivery under per-KM basis with GPS traceability
  • Office location: mandatory presence within consignee state
  • SOW & attachments: file-based scope of work to be reviewed prior to submission
  • 30-day compliance window: verify if any interim payment terms or milestones exist
  • Contract amendments: 25% up/down adjustment allowed at issue or post-issuance
  • Penalties: penalties or LD not specified; confirm in final terms with contract award

Key Specifications

  • Vehicle category: Closed Body LCV Truck

  • Payload handling: high-security transport for valuable goods

  • Vehicle length: 10 feet

  • GPS requirement: mandatory real-time tracking

  • Service coverage: per-KM pricing model

  • State office requirement: service provider office in consignee state

Terms & Conditions

  • 25% contract quantity/duration adjustment allowed at contract issue and post-issuance

  • GPS-equipped fleet with dedicated toll-free service support

  • Office of service provider must be located in the consignee state

  • SOW document attached; review for exact scope and KPIs

  • EMD and exact payment terms to be clarified in final contract

Important Clauses

Payment Terms

Details on per-KM billing, any advance, and milestone payments to be confirmed in contract.

Delivery Schedule

Delivery cadence aligned to per-KM service requirements with GPS monitoring; penalties to be defined.

Penalties/Liquidated Damages

LD details not specified here; bidders should seek explicit LD rate in final Terms & Conditions.

Bidder Eligibility

  • Presence of an in-state office within the consignee state

  • GPS-enabled fleet with dedicated service support

  • Experience in high-security goods transport on a per-KM model

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing prior high-security goods transport work

4

Financial statements for last 2-3 years

5

EMD/Security deposit documentation (as applicable per tender)

6

Technical bid documents confirming GPS capability and 10 FT LCV suitability

7

OEM authorizations or approvals (if OEM-backed)

Frequently Asked Questions

How to participate in tender in Karnataka for high security goods transport?

Bidders must meet eligibility criteria including a state-based office, GPS-enabled vehicles, and experience in secure logistics. Prepare GST, PAN, financial statements, experience certificates, and OEM authorizations. Review the SOW and terms for per-KM pricing, 25% adjustment rights, and GPS/SLA requirements prior to submission.

What documents are required for Karnataka Postal Circle transport tender 2025?

Submit GST certificate, PAN card, 2-3 years of financial statements, prior high-security transport experience certificates, vehicle details for 10 FT LCV with GPS, and OEM authorizations if applicable. Include EMD documentation per tender terms and the SOW attachment review.

What are the technical specs for the transport service tender in Karnataka?

Specs specify a Closed Body LCV Truck of 10 feet length, GPS real-time tracking, per-KM pricing, and high-security handling for valuable goods. Ensure service provider has a local office in the consignee state and a dedicated toll-free service line for support.

What is the required dispatch GPS capability for bidders in Karnataka?

All vehicles must be GPS-enabled with real-time tracking. Bidders must provide an escalation matrix for service support and maintain a responsive helpline to address issues promptly during transit.

When is the bid submission window for Karnataka transport tender 2025?

Specific submission dates are not included here; bidders should monitor Karnataka Postal Circle portal for final bid submission deadlines and any extensions, noting the 25% quantity/duration flex clause in the contract terms.

What are the payment terms for the Karnataka postal transport contract?

Payment terms will be defined in the final contract, typically per-KM pricing with possible advances or milestone payments. Confirm any advance payment, bill submission timelines, and settlement within 30 days after receipt and acceptance of services.

What is the EMD amount for the Karnataka transport tender?

The tender data here does not specify an EMD value. Verify the exact EMD amount and mode (DD/online) in the official tender document and ensure compliance with bank guarantees if required.

What kind of SLA is required for the Karnataka transport bid?

SLA requires GPS-tracked transport with a dedicated support line, an escalation matrix, and timely issue resolution. Ensure the supplier has a toll-free number and documented escalation steps for logistics and service disruptions.