GEM

National Centre for Cell Sciences Deep Freezer Tender Pune Maharashtra 2025 – Ultra Low Temperature Cabinet Standards

Posted

24 Oct 2025, 05:16 pm

Deadline

15 Nov 2025, 06:00 pm

EMD

₹2,90,000

Value

₹96,45,025

Location

PUNE , MAHARASHTRA

Progress

Issue24 Oct 2025, 05:16 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for installation and commissioning
  • • Up to 25% quantity variation permitted during and after contract
  • • Data Sheet must exactly match product specifications to avoid rejection
  • • 3+ years govt/non-govt experience in similar deep freezers required
  • • Scope includes Training and Statutory Clearances, if any
  • • Warranty details specify freezer body; compressor excluded
  • • USB event log download capability and temperature chart recorder
  • • Corrosion resistant racks and lockable heavy-duty castors specified

Categories 1

FREEZER

Tender Overview

The National Centre for Cell Sciences (NCCS) in Pune, Maharashtra invites bids for an ultra low temperature laboratory deep freezer (Q3 category) with an estimated value of ₹9,645,025 and an EMD of ₹290,000. The procurement covers supply, installation, testing, commissioning, and operator training, with OEM/authorized reseller involvement. Specific hardware requirements include a high-capacity cabinet with adjustable inner compartments, multiple storage racks, corrosion-resistant racks, lockable castors, and an integrated USB event log interface. The contract allows up to a 25% quantity variation and requires data sheet alignment with technical specs. This tender targets suppliers capable of meeting central/state govt procurement standards and providing post-installation support.

Technical Specifications & Requirements

  • Capacity in liters: capture exact storage volume in liters as per BOQ/tech sheet
  • Type of Cabinet: ultra low temperature laboratory deep freezer; robust insulation and insulation doors
  • Heavy duty castors with levelling for precise installation
  • Holding racks: specify number of standard and corrosion-resistant racks
  • Inner storage compartments with insulated doors and adjustable height
  • Number of compressors: confirm configuration (single/multi) and redundancy if any
  • Warranty: indicate warranty period for freezer body (excluding compressor)
  • Cryogloves/ice scrapers: provision quantities to be supplied with unit
  • Temperature chart recorder: ensure data capture and offline logging
  • USB Port: for event log download and freezer setting exports
  • Other terms: Data Sheet alignment with offered product to avoid rejection

Terms & Eligibility

  • EMD: ₹290,000; payment via online/DD as per bid terms
  • Experience: bidder or OEM must have 3+ years supplying similar category products to govt bodies
  • Turnover: minimum average annual turnover for last 3 years as specified in bid document
  • Installation/Commissioning: to be performed by OEM-certified personnel or OEM-authorized resellers
  • Documentation: submit OEM authorization, data sheets, and statutory clearances; GST/PAN and financials
  • Delivery scope: inclusive of supply, installation, testing, commissioning, and operator training
  • Option Clause: quantity may vary up to ±25% during contract at contracted rates
  • Ensure compliance with all stated clauses; data sheet must match technical parameters

Key Specifications

  • Ultra low temperature laboratory deep freezer with specified capacity in liters

  • Single/multi compressor configuration with required redundancy

  • Heavy duty lockable castors with leveling adjustments

  • Multiple holding racks and corrosion-resistant racks

  • Inner storage compartments with insulated doors and adjustable height

  • Temperature chart recorder and USB port for event log download

  • Cryogloves and ice scrapers provided with unit

  • Warranty coverage for freezer body (excluding compressor) in years

Terms & Conditions

  • EMD of ₹290,000; online or DD payment terms

  • 3+ years govt procurement experience required for bidder/OEM

  • Delivery with supply, installation, testing, commissioning, and operator training

  • 25% quantity variation right to purchaser during contract

  • OEM authorization and data sheet alignment mandatory

  • Turnover as per bid document; audited statements required

Important Clauses

Payment Terms

EMD paid upfront; balance on delivery/completion per terms; specify milestone payments in the contract

Delivery Schedule

Delivery period to commence after original delivery order; additional time for added quantity calculated with minimum 30 days

Penalties/Liquidated Damages

LD clauses apply for delayed delivery or non-conformance; attach schedule in bidding documents

Bidder Eligibility

  • 3+ years of supplying similar govt/dept equipment

  • Financial stability with documented turnover in last 3 years

  • OEM authorization or valid certification with OEM details

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Standards Conformity to Standards CE (with 4 digit notified number)
Performance Parameters Capacity in liters 951-1000 L
Performance Parameters Type of Cabinet Vertical with four Adjustable Compartment
Performance Parameters Should have heavy duty lockable castors and levelling for adjustments and installation Yes
Performance Parameters Number of holding racks 25
Performance Parameters Number of inner storage compartments with insulated doors and adjustable height 4
Performance Parameters Number of compressor 2
Performance Parameters Warranty of Freezer (except compressor) in Years (from the date of installation) 5
Additional Parameters Number of corrosion resistant racks 3
Additional Parameters Pairs of Cryogloves to be provided 1
Additional Parameters Number of Ice scraper to be provided 1
Additional Parameters Tempearture Chart recorder to be provided No
Additional Parameters Availability of USB port to download event log and freezer setting Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last 3 years or CA certificate of turnover

4

OEM authorization certificate or authorized reseller agreement

5

Data Sheet of the offered deep freezer

6

Experience certificates of supplying similar govt/PSU projects

7

Project completion certificates for installation/commissioning

8

Technical bid documents and statutory clearances (as applicable)

Frequently Asked Questions

How to bid on NCCS deep freezer tender in Pune 2025?

Bidders must submit data sheets that exactly match the offered deep freezer specifications, along with EMD of ₹290,000 and OEM authorization. Provide 3-year govt turnover proof, installation capabilities, and an audited turnover statement. Ensure compliance with data sheet verification and installation by OEM personnel.

What documents are required for NCCS ultra low temperature bid Pune?

Required documents include GST certificate, PAN, 3-year turnover proofs (audited statements or CA certificate), OEM authorization, data sheet of the bid product, experience certificates for prior govt contracts, installation/commissioning certificates, and any statutory clearances relevant to deep freezer installation.

What are the technical specifications for the deep freezer tender?

Key specs include capacity in liters, type of cabinet, number of compressors, holding racks, corrosion-resistant racks, inner insulated compartments with adjustable heights, heavy-duty lockable castors with levelling, temperature chart recorder, and USB port for event logs. Warranty applies to the freezer body, excluding the compressor.

When is the delivery deadline for NCCS deep freezer supply?

Delivery schedule is triggered from the original delivery order date, with option-based quantity adjustments up to ±25%. If additional quantities are ordered, the extended delivery time uses the formula (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

What are the EMD and payment terms for the Pune tender?

EMD is ₹290,000 and payment terms typically include milestone-based payments aligned with installation and commissioning. Submit EMD via online or demand draft as specified, with data sheets cross-verified against delivered equipment to avoid rejection.

What experience criteria must bidders meet for govt procurement?

Bidders or OEMs must have at least 3 years of regular manufacture and supply of similar cold storage equipment to govt bodies. Provide contracts and performance proofs for each year, with primary product meeting the value criterion in case of bunch bids.

What installation responsibilities accompany the supply contract?

Installation, commissioning, testing, and operator training are by OEM-certified personnel or OEM-authorized resellers. The scope includes providing statutory clearances if applicable, with on-site training and handover documentation upon successful commissioning.

What logging and data capabilities are required for the freezer?

The unit must include a temperature chart recorder and a USB port to download event logs and freezer settings. Ensure data sheet confirms logger type, sampling rate, and data export compatibility to meet govt validation needs.