GEM

Indian Army Ductable Air Cooler Heavy Duty Tender 24 inch 22mm G1 2025

Posted

23 Oct 2025, 11:10 am

Deadline

03 Nov 2025, 11:00 am

Value

₹4,25,500

Location

JAIPUR , RAJASTHAN

Progress

Issue23 Oct 2025, 11:10 am
AwardPending
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Quantity

1117

Category

Ductable Air Cooler heavy duty 24 inch 22mm G1

Bid Type

Two Packet Bid

Categories 4

GRILL COOLER AIR COOLER DUCTING

Tender Overview

The Indian Army, Department Of Military Affairs, invites bidding for a Ductable Air Cooler heavy duty setup comprising a 24-inch cooler, 22mm G1 ducting, SS grill, canvas cloth between duct and cooler, and associated electric work. Estimated contract value is ₹425,500.00 with no disclosed EMD amount. Scope includes optional quantity adjustments up to 25% during and after award, at contracted rates. Timeline flexibility applies; delivery time extends from the original last delivery date. This procurement targets reliable cooling infrastructure for field or garrison environments, emphasizing modular ducting, corrosion-resistant components, and integrated electrical work. Unique terms include warranty remedies within 3 days of defect notification, with penalties up to 0.5% of unit price per week and a lifetime cap of 10% of total contract value before sourcing alternatives. ISO 9001 certification is mandatory, and post-warranty AMC is optional at a maximum of 2% of contract price per year. Successful bidder must provide AMC performance security of 3% of total AMC value. The arrangement anticipates a performance-based service model with a structured PBG and potential AMC engagement.

Technical Specifications & Requirements

  • Product: Ductable Air Cooler heavy duty 24 inch with 22mm G1 duct connections; includes canvas cloth between duct and cooler and SS grill
  • Electrical work: integrated wiring and installation for cooling unit
  • Standards/Compliance: ISO 9001 certification for bidder or OEM
  • Service/Aftercare: warranty service with 3-day fault rectification window; penalties for delays; AMC option after warranty at up to 2% annual rate
  • Financials: estimated value ₹425,500.00; EMD amount not specified; PBG and AMC security as required
  • Delivery/Flexibility: option clause permits ±25% quantity variation; delivery extension formula applies with minimum 30 days
  • Documentation: performance security, AMC performance security, and commitment to post-warranty AMC terms
  • Brand/OEM: OEM authorization may be required to meet ISO 9001 standards

Terms, Conditions & Eligibility

  • EMD: not disclosed; ensure compliance with option clause and delivery extensions
  • Delivery: as per original delivery schedule with possible extensions under option clause
  • Warranty: 3 days for defect rectification; penalties up to 0.5% per week; max 10% of contract value before alternate sourcing
  • AMC: post-warranty service at ≤2% of contract price per year; AMC security 3% of total AMC value
  • Certifications: ISO 9001 certification mandatory for bidder or OEM
  • PBG: performance security applicable; forfeiture if AMC is not accepted when called
  • Documents: GST registration, PAN, experience, financials, OEM authorizations, technical compliance
  • Eligibility: compliance with security/government procurement norms; capable of delivering 24-inch ductable cooler and associated installation

Key Specifications

  • Ductable Air Cooler heavy duty 24 inch with 22mm G1 ducting

  • SS grill and canvas cloth between duct and cooler

  • Integrated electrical wiring and installation

  • ISO 9001 certification required for bidder or OEM

  • Warranty with 3 days service/rectification window; 0.5% per week penalty; 10% cap

  • AMC post-warranty at max 2% contract price per year; 3% AMC performance security

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • 3-day defect rectification window; penalties apply weekly

  • ISO 9001 certification mandatory; AMC terms post-warranty

Important Clauses

Payment Terms

Not specified in detail; AMC and PBG requirements apply; penalties may affect security deposits

Delivery Schedule

Delivery period from last date of original delivery order; extended time calculated as (increased quantity / original quantity) × original period, minimum 30 days

Penalties/Liquidated Damages

0.5% of unit price per week for delays; cumulative cap 10% of total contract value; right to source from alternate supplier

Bidder Eligibility

  • Experience in supplying similar ductable cooling systems to government or large institutions

  • Valid ISO 9001 certification for bidder or OEM

  • Financial capability to support performance security and AMC commitments

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Ductable Air Cooler heavy duty 24 inch 22mm G1 Ductable Air Cooler heavy duty 24 inch 22mm G1 4 nos gembuyer@13gdr 60
2 Ductable duct 24 inch G 22mm G1 Chadar Ducting area 02 lines Ductable duct 24 inch G 22mm G1 Chadar Ducting area 02 lines 1,100 sqft gembuyer@13gdr 60
3 SS Grill SS Grill 8 nos gembuyer@13gdr 60
4 Canvas Cloth between Duct and Cooler Canvas Cloth between Duct and Cooler 4 nos gembuyer@13gdr 60
5 Electric work for cooler Electric work for cooler 1 nos gembuyer@13gdr 60

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar ducts/cooling system projects

4

Financial statements demonstrating stability

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents and compliance certificates

7

OEM authorization or dealership certificates

8

ISO 9001 certification (bidder or OEM)

Frequently Asked Questions

How to bid for Indian Army ductable cooler tender in 2025?

Bidders must meet several eligibility criteria for this tender in India. Required qualifications include prior experience in supplying ductable cooling units, valid GST registration, and financial stability documentation. Suppliers must demonstrate ISO 9001 certification, provide OEM authorizations, and submit technical compliance with the 24-inch heavy duty cooler and 22mm G1 ducting.

What documents are required for Indian Army cooling equipment procurement?

Submit GST certificate, PAN, experience certificates for similar projects, financial statements, EMD documents if applicable, technical bid documents, OEM authorization, and ISO 9001 certification. Ensure the bidder complies with security norms and provides AMC terms post-warranty as specified.

What are the technical specs for the 24 inch ductable cooler tender?

Specifications include a 24-inch heavy duty cooler, 22mm G1 duct connections, SS grill, canvas cloth between duct and cooler, and essential electrical wiring. ISO 9001 certification for bidder or OEM is mandatory; post-warranty AMC at up to 2% per year is required if chosen.

When is delivery required for the Indian Army cooling system tender?

Delivery timeline is tied to the original delivery order date with option to extend based on quantity variation up to 25%. If extended, time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum extension of 30 days.

What are the warranty and penalties for this cooling tender?

Warranty requires defect rectification within 3 days of notification; penalties are 0.5% of unit price per week of delay, capped at 10% of total contract value. If unresolved, services may be sourced from alternate providers at the risk and cost of the seller.

What are post-warranty AMC terms for this procurement?

AMC at a rate not more than 2% of contract price per annum is required; AMC performance security of 3% of total AMC value valid through AMC period is needed; buyer may enter AMC agreement with the successful bidder after warranty expiry.