GEM

Police Commissioners Office Vadodara Videography & Photography Services Tender Gujarat 2025

Posted

27 Oct 2025, 01:51 pm

Deadline

06 Nov 2025, 02:00 pm

EMD

₹60,000

Value

₹20,00,000

Location

VADODARA , GUJARAT

Progress

Issue27 Oct 2025, 01:51 pm
AwardPending
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Quantity

2300

Bid Type

Two Packet Bid

Categories 1

SERVICES

Tender Overview

The opportunity is issued by the Police Commissioners Office Vadodara under the Home Department Gujarat for comprehensive videography and photography services covering events such as celebrations, interviews, sports, fleet motivation, and passing-out parades. Estimated value is ₹2,000,000 with an EMD of ₹60,000. Bidders should note the requirement for an office in the consignee state and dedicated service support. The scope includes multiple event types, likely requiring versatile crews and rapid delivery of footage for varied ceremonies. A key differentiator is the emphasis on service accessibility and local presence, alongside the Make In India preference rules. The contract accommodates quantity or duration adjustments up to 25% at issue and post-award.

Technical Specifications & Requirements

  • No explicit technical specifications published; bidders must infer from title and typical government videography scopes. Consider capabilities such as multi-camera event coverage, high-definition editing, archival-quality deliverables, and timely post-production turnaround.
  • Expected deliverables: event coverage with montage/story builds, b-roll for ceremonies, and interview shoots; ensure compatibility with standard broadcast formats and reliable data backup practices.
  • EMD: ₹60,000; Estimated contract value: ₹2,000,000; no BOQ items provided.
  • Submission should demonstrate relevant experience in security or governmental event coverage, with prior portfolio and client references.
  • Compliance considerations include local presence in Gujarat and OEM/service support capabilities.

Terms, Conditions & Eligibility

  • Quantity/duration flexibility up to 25% at contract issue; firm acceptance of revised scope.
  • Bid reserved for MSME (State) with valid Udyam registration and OEM manufacturer proof for the offered service; traders excluded.
  • Local service office requirement: dedicated office in the state of the consignee; documentary evidence required.
  • Required support lines: dedicated/toll-free number and escalation matrix for service.
  • Make In India preference: minimum 50% local content; OEM certificate detailing local value addition locations is mandatory.
  • Documentation: upload all required certificates and documents per tender terms to avoid rejection.

Terms & Conditions

  • EMD: ₹60,000; payment terms not specified; ensure compliance with EMD submission.

  • MSME state reservation: must be an MSME with Udyam certificate and OEM manufacturer proof.

  • Local presence: office in Gujarat; provide documentary evidence and contact details.

  • Make In India: min 50% local content; OEM certification with local value addition locations.

  • Contract flex: quantity/duration may adjust by 25% at issue; bidder must accept revised scope.

  • Service support: dedicated toll-free number and escalation matrix required.

Important Clauses

Payment Terms

EMD ₹60,000; detailed payment terms not specified in data; bidders should expect standard government pay terms.

Delivery Schedule

No explicit delivery deadline provided; tender includes event-based coverage implying phased delivery and post-production timelines.

Penalties/Liquidated Damages

No LD details available; bidders should assume standard contractual penalties for non-compliance or delays as per procurement norms.

Bidder Eligibility

  • MSME state reservation: valid Udyam Registration and OEM/manufacturer evidence

  • Dedicated Gujarat service office with documentary proof

  • Experience in government or security-event videography with portfolio

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Required Documents

1

Experience Criteria

2

Bidder Turnover

3

Certificate (Requested in ATC)

4

Additional Doc 1 (Requested in ATC)

5

Additional Doc 2 (Requested in ATC)

6

Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for videography tender in Vadodara Gujarat 2025

Bidders must meet MSME state reservation criteria with valid Udyam registration and OEM manufacturer proof. Prepare an office in Gujarat, dedicated service support details, and an escalation matrix. Include portfolio of government event coverage and confirm EMD of ₹60,000. Upload all required certificates with bid submission and comply with 25% quantity/duration adjustment allowance.

What documents are required for videography services procurement in Gujarat

Required documents include GST registration, PAN, MSME/Udyam certificate, OEM authorization (if applicable), financial statements, past project references, footage samples, and service/officer contact details. Also provide proof of Gujarat office and dedicated toll-free support numbers, plus the escalation matrix for service issues.

What are the delivery expectations for event coverage in Vadodara

Expect coverage across multiple event types (celebrations, interviews, sports, retirement shoots) with timely post-production. No fixed delivery date provided; bidders should present typical turnaround times (e.g., 5–10 business days for edits post-event) and ensure secure backups and final deliverables in standard broadcast formats.

What are the Make In India requirements for this bid in Gujarat

Bidder must show minimum 50% local content and provide OEM certificate detailing local value addition locations. Only Class 1 local suppliers may qualify for Make In India preference; resellers are not eligible for services, and documentation must be uploaded with the bid.

What is the EMD for the Vadodara videography tender 2025

The Earnest Money Deposit is ₹60,000. Ensure payment through the prescribed method and reference; EMD must be附 with bid submission to avoid rejection and align with Make In India and MSME eligibility criteria.

What qualifications are required for service support in Gujarat

Bidders must have a dedicated Gujarat service office, a toll-free support line, and a formal escalation matrix. The capability should cover timely issue resolution and direct contact channels, ensuring rapid responses during and after events covered under the contract.

How does quantity/duration adjustment impact bidding in Gujarat

The contract allows up to 25% adjustment in quantity or duration at issue and post-award. Bidders must accept revised scope and pricing, and reflect this flexibility in the financial proposal and project plan for event-based videography services.

What portfolio evidence strengthens a bid for police videography

Submit government or security-event coverage samples, including ceremonies, parades, and interviews. Include client references, organizational credentials, security/compliance experience, and proof of high-definition editing capabilities, with guaranteed delivery formats suitable for archival and media distribution.