GEM

East Central Railway Manpower Outsourcing Tender Hajipur Bihar - Fixed Remuneration Attendant & MTS 2025

Bid Publish Date

31-Oct-2025, 11:11 pm

Bid End Date

11-Nov-2025, 10:00 am

Bid Opening Date

11-Nov-2025, 10:30 am

EMD

₹54,751

Value

₹27,37,526

Location

CHANDAULI , UTTAR PRADESH

Progress

Issue31-Oct-2025, 11:11 pm
AwardPending
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Quantity

2

Bid Type

Single Packet Bid

Key Highlights

  • • CRITICAL: EMD ₹54,751; FDR-based submission option with pledge details
  • • Mandatory salary payment by contractor to staff before reimbursement from East Central Railway
  • • FDR endorsement process and hard copy delivery timelines (5–15 days post-award)
  • • Bid security via Fixed Deposit Receipt in the name of FA&CAO/ECR/Hajipur
  • • 50% quantity/duration variation allowed pre- or post-contract issue

Tender Overview

East Central Railway invites bids for Manpower Outsourcing Services with Fixed Remuneration for roles including Attendant and Multi-tasking Staff (MTS) at locations under the East Central Railway jurisdiction, Hajipur. The project carries an estimated value of ₹2,737,526.00 with an EMD of ₹54,751. The contract contemplates employment of contractual staff with employer-paid salaries sourced and remitted by the service provider, who will subsequently claim reimbursement from the buyer along with statutory documents. Key differentiator includes flexible Bid Security options through FDR/Bank Guarantee mechanisms and the requirement to deliver scanned FDRs and hard copies within specified timelines. The tender emphasizes compliance and timely salary disbursement by the service provider and mandates submission of pertinent certificates to avoid rejection. This tender targets registered manpower suppliers with railway sector experience and familiarity with statutory obligations. Unique aspects include the possibility of Form of EMD submission via Fixed Deposit Receipt (FDR) and the specific endorsement process for releasing EMD/FDR securities, plus a 5-15 day window to deliver hard copies post-award.

Technical Specifications & Requirements

  • Category: Manpower Outsourcing Services (Fixed Remuneration) for Attendant and MTS roles
  • Estimated Value: ₹2,737,526.00; EMD: ₹54,751
  • Location/Jurisdiction: East Central Railway (Hajipur region, Bihar)
  • Payment Terms Intent: Salaries paid by Service Provider first, then claimed from Buyer with statutory documents (PF, ESIC)
  • EMD/PBG Options: FDR in name of FA&CAO/ECR/Hajipur; release on endorsement; hard copy due within 5–15 days depending on stage
  • ATC/ATC-linked Terms: Submission of certificates is mandatory; non-submission triggers rejection
  • Quantity Flexibility: Optional 50% quantity/duration variation at contract issue and post-issue with acceptance
  • SOW Reference: File attachment for scope and work
  • Prerequisites: Compliance with statutory payroll and documentation requirements; payroll visibility to buyer

Terms, Conditions & Eligibility

  • EMD: ₹54,751; can be deposited as fixed deposit receipt (FDR) in the name of FA&CAO/ECR/Hajipur with pledge terms
  • Payment of Salaries: Service provider must pay salaries/wages initially; provide PF & ESIC docs and bank statements; then claim from buyer
  • Delivery/Commencement: Delivery timeline tied to award; ensure hard copy FDR submission within 15 days of contract award
  • Documents: Upload scanned FDR, relevant EMD proof, and all required certificates; failure leads to rejection
  • Flexibility Clause: Generic quantity/duration adjustment up to 50% before or after contract award
  • Warranty/Compliance: Adherence to statutory obligations and certificate requirements; failure may affect bid acceptance

Key Specifications

  • Manpower Outsourcing Services for Attendant and MTS

  • Estimated value ₹2,737,526.00; EMD ₹54,751

  • FDR/PBG options for EMD and security deposit

  • Salary payments by contractor prior to reimbursement

  • Withdrawal restrictions on FDR via bank endorsement

Terms & Conditions

  • Payment terms require service provider to pay salaries first, with reimbursement from buyer

  • EMD may be submitted as FDR in name of FA&CAO/ECR/Hajipur and endorsed for release

  • Delivery of hard copies and scanned FDR within 5-15 days of award; 50% variation allowed

Important Clauses

Payment Terms

Service provider pays staff salaries first, then claims from East Central Railway with PF/ESIC documentation

Delivery Schedule

Hard copy FDR submission within 15 days of contract award; scanned copy with bid

Penalties/Liquidated Damages

Not explicitly stated; non-compliance with salary payments or document submission may lead to bid rejection

Bidder Eligibility

  • Experience in railway or large-scale manpower outsourcing

  • Demonstrated ability to manage payroll compliance (PF, ESIC)

  • Financial capacity to sustain salary payments before reimbursement

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for manpower outsourcing in railway or similar sectors

4

Financial statements demonstrating bidder's financial capacity

5

EMD submission document (online receipt or FDR as permitted)

6

Technical bid documents and certificates

7

OEM authorizations (if applicable)

8

PF/ESIC compliance documents for staff payroll

9

Submission of scanned FDR and hard copy within specified timelines

Frequently Asked Questions

How to bid for manpower outsourcing tender in East Central Railway Hajipur 2025?

Bidders must submit an EMD of ₹54,751, provide FDR options in the name of FA&CAO/ECR/Hajipur, and include payroll certifications (PF/ESIC). Prepare scanned FDR with bid and deliver the hard copy within 15 days of award. Ensure staff payroll compliance before reimbursement from the buyer.

What documents are required for ECR manpower tender submission 2025?

Submit GST certificate, PAN, railway experience certificates, financial statements, EMD documents, technical bid, OEM authorizations, PF/ESIC compliance proof, and scanned FDR; deliver original FDR hard copy within 15 days after contract award.

What are the salary payment terms for East Central Railway outsourcing?

The contractor must pay salaries to staff first, then submit statutory PF/ESIC documents and bank statements to claim reimbursement from East Central Railway; failure to comply may affect bid evaluation.

What is the EMD submission method for this tender in Hajipur?

EMD can be submitted as a Fixed Deposit Receipt titled in FA&CAO/ECR/Hajipur with bank endorsement for withdrawal; scanned copy must accompany bid and original FDR delivered within 15 days post-award.

What are the anticipated quantity adjustments allowed in this tender?

The contract allows up to 50% variation in quantity or duration at the time of contract issuance and post-issuance; bidders must agree to revised quantities if issued.

What standards or certifications are specifically required for bidders?

Bidders must provide statutory payroll compliance (PF/ESIC) and relevant certificates; submission of technical certificates and OEM authorizations where applicable is mandatory to avoid rejection.

When does hard copy FDR need to be delivered after contract award?

The hard copy of the Original FDR must be delivered within 15 days of the award; scanned copy must be uploaded with the bid.

What is the estimated value and EMD for the East Central Railway bid 2025?

Estimated value is ₹2,737,526.00 and the EMD required is ₹54,751; bid may accept FDR-based EMD and bank-endorsement process per ATC.