GEM

Employees State Insurance Corporation Audio Amplifier, Speaker & Wired Microphone Tender Ludhiana Punjab 2025

Posted

27 Oct 2025, 12:43 pm

Deadline

06 Nov 2025, 01:00 pm

EMD

₹45,088

Value

₹9,01,771

Location

LUDHIANA , PUNJAB

Progress

Issue27 Oct 2025, 12:43 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

45

Category

Speaker (V3)

Bid Type

Two Packet Bid

Key Highlights

  • • ESIC procurement in Ludhiana for AV equipment including IS used audio devices
  • • Quantity variation clause up to 25% with extension at contracted rates
  • • Delivery at ESIC Medical College & Hospital, Bharat Nagar, Ludhiana
  • • EMD ₹45,088; DD allowed or online proof; hardcopy within 5 days
  • • Turnover criteria: 3-year average turnover with audited statements or CA certificate
  • • GST responsibility on bidders; reimbursement as per actuals or lower quoted rate
  • • No BOQ items listed; focus on AV package with installation/commissioning potential
  • • Mandatory documentation and undertaking clause to be uploaded

Categories 1

SPEAKER

Tender Overview

The opportunity is issued by Employees State Insurance Corporation (ESIC) for procurement of audio equipment including Audio Amplifier, Speaker, and Wired Microphone (V2-V3 variants) with an estimated value of ₹9,01,771 and an EMD of ₹45,088. The delivery location is ESIC Medical College & Hospital, Bharat Nagar, Ludhiana, Punjab (PB-141001). Bid quantity may vary up to ±25% of the contracted quantity, with extensions at contracted rates and minimum 30 days incremental delivery. This tender targets qualified electronics/AV suppliers capable of supplying complete sound reinforcement kits and related installation/commissioning if scope covers. The contract emphasizes compliance with delivery timelines, financial turnover, and proper documentation. The unique aspect is the explicit option to adjust quantity and the need to upload a DD-based EMD or equivalent online payment proof. This tender supports ESIC procurement for a critical hospital AV setup, with a focus on reliability, standards compliance, and timely deployment.

Technical Specifications & Requirements

  • Category: Audio Amplifier (V3), Speaker (V3), Wired Microphone (V2) – generic AV parameters.
  • Products: Amplifier with multi-channel output, speakers with defined mounting type, wired microphone with specified transducer type.
  • Key specs from tender: Number of output channels; Power Output (RMS per channel); Total Power Rating (RMS); THD; Nominal impedance; Speaker mounting type; Microphone form factor, transducer type, and polar pattern.
  • BOQ/Scope hints: No BOQ items listed; estimated value indicates end-to-end AV package. Certification/standards are not explicitly named in the data, thus emphasis on basic AV compliance and installation capability.
  • Delivery/Installation: Installation and commissioning at ESIC Ludhiana, if covered; actual delivery terms aligned with option clause and extended timelines as per Bid Terms.
  • Experience expectations: Firms must demonstrate turnover ability and capability to supply hospital-grade AV equipment; EMD submission via DD acceptable either physically or scanned online.
  • Key documents: GST applicability clarified in Terms; records to be uploaded with bid submission.

Terms, Conditions & Eligibility

  • EMD: ₹45,088; acceptable via Demand Draft in favor of ESIC Fund Account No. 1, Ludhiana, or equivalent online proof; hardcopy submission within 5 days of bid end/open date.
  • Turnover: Average annual turnover over the last 3 years ending 31st March must meet bid document criteria; audited statements or CA/cost accountant certificate required.
  • Delivery timeline: Delivery period begins from the last date of original delivery order; option quantity adjustments may extend delivery with minimum 30 days; extended period caps at original duration.
  • GST: Bidder responsible for applicable GST; ESIC reimburses GST as actual or at quoted rate, whichever is lower, within GST norms.
  • Documents: Mandatory certificates and documents must be uploaded; non-submission may lead to rejection; undertake to confirm compliance with terms.
  • Payment terms: Not explicitly stated beyond standard practice; EMD/PBG and post-delivery payment norms implied; supplier to verify at bid stage.

Key Specifications

  • Audio Amplifier: multi-channel output, RMS per channel, THD limits

  • Speaker: mounting type and total RMS power rating

  • Wired Microphone: form factor, transducer type, polar pattern

  • Nominal impedance, total driver count for speaker systems

  • Device mounting and installation suitability for hospital environment

  • Compliance with basic AV quality standards and supplier turnover evidence

Terms & Conditions

  • EMD ₹45,088 via DD payable at Ludhiana; hardcopy within 5 days

  • Delivery quantity adjustable ±25% with extended delivery periods

  • Turnover requirement: 3-year average; audited statements or CA certificate

Important Clauses

Payment Terms

EMD/DD submission; GST handling; post-delivery payments as per contract norms

Delivery Schedule

Delivery starts after last original delivery order; option quantities affect timing with 30-day minimum extension

Penalties/Liquidated Damages

Not specified in data; bidders should confirm LD terms during bid submission

Bidder Eligibility

  • Minimum 3 years of relevant AV supply experience

  • Average annual turnover meeting bid threshold over last 3 financial years

  • Ability to furnish EMD and GST-compliant invoicing

Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Parameters Type of Amplifier Amplifier, Amplifier with Built in Mixer
Generic Parameters Number of output channel 1, 2, 4 Or higher
Generic Parameters Power Output (RMS per Channel) (in Watt) 20-25, 25-30, 30-35, 35-40, 40-45, 45-50, 50-55, 55-60, 60-65, 65-70, 70-75, 75-80, 80-85, 85-90, 90-95, 95-100, 100-125, 125-150, 150-175, 175-200, 200-225, 225-250, 250-300, 300-350, 350-400, 400-450, 450-500, 500-550, 550-600, 600-650, 650-700, 700-750, 750-800, 800-850, 850-900, 900-950, 950-1000, 1000-1050, 1050-1100, 1100-1150, 1150-1200, 1200-1250, 1250-1300, 1300-1350, 1350-1400, 1400-1450, 1450-1500, 1500-1550, 1550-1600, 1600-1650, 1650-1700, 1700-1750, 1750-1800, 1800-1850, 1850-1900, 1900-1950, 1950-2000
Performance Parameters Maximum Total Harmonic Distortion (THD) <=0.1%, <=1%, <=2%, <=5%, <=10% Or higher
Performance Parameters Nominal Impedance of Amplifier 2Ω, 4Ω, 6Ω, 8Ω, 16Ω

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate showing turnover for last 3 financial years

4

EMD submission document (DD or online receipt)

5

Technical bid documents and product compliance certificates

6

OEM authorization or dealer/distributor authorization (if applicable)

7

Installation/commissioning capability certificates (if scope includes)

Frequently Asked Questions

How to bid for ESIC Ludhiana audio equipment tender 2025?

Bidders should prepare EMD ₹45,088 via DD payable at Ludhiana or submit online proof, upload GST, PAN, turnover certificates, audited financials, OEM authorizations, and technical bid documents. Ensure delivery to ESIC Medical College & Hospital, Bharat Nagar, Ludhiana, and align with ±25% quantity variation.

What documents are required for ESIC Ludhiana AV equipment bid?

Required documents include GST certificate, PAN, 3-year turnover audit, EMD proof, technical compliance certificates, OEM authorization if applicable, installation capability certificates, and financial statements. Non-submission may lead to rejection per ATC terms.

What are the key technical specs for audio amplifier and speakers?

Specifications cover multi-channel amplifier with RMS per channel output, total RMS power rating, THD limits, and nominal impedance; speakers require mounting type and total driver count; microphones specify form factor, transducer, and polar pattern. Exact values to be cited in BOQ.

When is the delivery deadline for ESIC Ludhiana AV equipment?

Delivery begins after the last date of the original delivery order; with option quantity adjustments, minimum 30 days extension, and potential further extension up to the original delivery period per the option clause.

What are the EMD and payment terms for this ESIC tender?

EMD is ₹45,088 via DD to ESIC Fund Account No. 1 or equivalent online proof. GST reimbursement is as actual or at the lower quoted rate; payment terms align with standard contract norms and post-delivery invoicing.

What turnover criteria must bidders meet for this ESIC bid in Punjab?

Bidders must show average annual turnover for the last three years ending 31st March; if the firm is <3 years old, turnover is considered from post-incorporation period with audited/CA-certificate support.

Are there any installation obligations for this ESIC audio equipment tender?

Installation and commissioning may be included if scope covers; actual obligation should be confirmed in the bid documents. Ensure trained technicians and proof of installation capability if required by ATC.

What is the location and scope of delivery for ESIC Ludhiana equipment?

Delivery and installation are required at ESIC Medical College & Hospital, Bharat Nagar, Ludhiana, Punjab (PB-141001). The scope covers audio equipment including amplifiers, speakers, and wired microphones with related installation.