GEM

Indian Army Rewinding of Motor Exhaust Fan of Tatra Mast Tender 2025 - Department Of Military Affairs Auction & Procurement

Posted

22 Oct 2025, 09:39 am

Deadline

01 Nov 2025, 09:00 pm

Location

JAMMU , JAMMU & KASHMIR

Progress

Issue22 Oct 2025, 09:39 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

FAN AIR EXHAUSTER

Tender Overview

The opportunity is with the Indian Army under the Department Of Military Affairs for the rewinding of motor exhaust fans of the Tatra Mast. The BOQ shows zero listed items, but the contract covers service/repair work rather than supply. Key terms include optional quantity adjustments up to 50%, and pre- or post-delivery inspection options. Supplier qualification hinges on non-obsolescence with at least 1 year residual market life for offered products and GST compliance. Documentation for vendor-code creation includes PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate. An NDA is required, and advance sample approval may be necessary before bulk production. The location and exact end dates are not disclosed in the data, suggesting a government deployment context and potential on-site servicing. Unique clauses emphasize GST handling and the option clause for quantity variation during contract execution.

Technical Specifications & Requirements

  • Product/Service: Rewinding of motor exhaust fan units for Tatra Mast in Indian Army inventory
  • Inspection: Pre-dispatch inspection at seller premises OR Post-receipt inspection at consignee site (BOO)
  • Option Clause: Purchaser may increase/decrease quantity up to 50% at contracted rates; delivery time adjusted accordingly with a minimum of 30 days unless original delivery is longer
  • NGO/Compliance: GST invoicing on GeM portal with GST payment confirmation screenshot; NDA required; advance sample approval prior to bulk manufacture
  • Vendor onboarding: Documentation for vendor code includes PAN, GSTIN, cancelled cheque, EFT mandate; non-disclosure clause mandatory
  • No BOQ items are listed, indicating a service/repair scope rather than a traditional goods tender

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders must review ATC terms for exact amount
  • Delivery: Extended delivery timelines possible via option clause; default period tied to contract terms
  • Payment terms: GST handling and reimbursement as actuals or applicable rates; invoice must include GST portal screenshot
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; Non-Disclosure Certificate; vendor-code prerequisites
  • Sample clause: Advance sample approval required before bulk manufacture
  • Inspection: Pre-dispatch or post-receipt inspection as per ATC; AO/BOO designation for final acceptance
  • Warranty/obligations: Not explicitly stated; NDA and compliance terms in place

Key Specifications

  • Product/Service: Rewinding of motor exhaust fan units for Tatra Mast

  • Inspection: Pre-dispatch at seller premises OR Post-receipt at consignee site

  • Delivery/Quantity: Option clause allows ±50% quantity variation; delivery time scaled accordingly with minimum 30 days

  • GST/compliance: GST invoice upload on GeM portal; GST payment confirmation screenshot required

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; NDA required

  • Sample: Advance sample approval prior to bulk manufacture

Terms & Conditions

  • EMD amount not disclosed in data; bidders should verify ATC for exact value

  • Option clause permits up to 50% quantity fluctuation at contracted rates

  • GST invoicing and payment to follow GST portal procedures with confirmation screenshot

Important Clauses

Payment Terms

GST reimbursement will be as per actuals or applicable rates, subject to quoted GST%; GST invoice and payment confirmation screenshot required on GeM portal

Delivery Schedule

Delivery period may extend if option clause is exercised; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days

Penalties/Liquidated Damages

Not explicitly stated in data; terms indicate potential extensions and inspection requirements potentially affecting acceptance

Bidder Eligibility

  • Must ensure products are not end-of-life with at least 1 year residual market life

  • GST compliant with proper GSTIN and GST payment records

  • Submit PAN, GSTIN, cancelled cheque, and EFT mandate; sign NDA

  • Ability to pass pre-dispatch or post-receipt inspections as per AO/BOO designations

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate copy certified by bank

5

Non-Disclosure Declaration (bidder letterhead)

6

Nominated Inspection Agency preferences (Pre-dispatch or Post-receipt) if chosen

7

GST invoice scanned copy and GST portal payment confirmation screenshot

8

Advance sample approval documentation (post-award requirement)

Frequently Asked Questions

How to bid for Indian Army rewinding of Tatra Mast fans tender

Bidders must meet non-obsolescence criteria, submit PAN, GSTIN, cancelled cheque, EFT mandate, and sign the NDA. Ensure GST invoicing via GeM and obtain advance sample approval before bulk manufacture. The option clause allows up to 50% quantity variation at contracted rates, with inspections at seller premises or consignee site.

What documents are required for bidder registration in this tender

Submit PAN Card copy, GSTIN copy, cancelled cheque, EFT Mandate certified by bank, and a signed Non-Disclosure Declaration. Also provide evidence of GST portal invoice generation and approval flow if pre-dispatch inspection is chosen. All items support vendor-code creation and eligibility.

What is the inspection mechanism for this service contract

Inspection can be Pre-dispatch at the seller premises or Post-receipt at the BOO consignee site. Selection depends on ATC. The purchaser retains inspection rights to verify conformity before acceptance and release payments after successful inspection.

What are the key delivery conditions and timeframes

Delivery timelines may extend under the option clause, calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Original delivery period applies unless extended by purchaser approval; final acceptance hinges on inspection outcomes.

What are the GST requirements and reimbursement terms

Bidder must upload GST invoice on GeM and provide GST portal payment confirmation. Reimbursement is based on actual GST rates or lower applicable rate, capped by the quoted GST percentage. Ensure GST compliance documentation is complete for payment processing.

What is the eligibility criterion regarding product life cycle

Offer must not be end-of-life before the warranty period or at least 1 year residual market life remains for the supplied rewinding components, ensuring ongoing OEM support and availability.