GEM

Advanced Weapons And Equipment India Limited CHLORINE/SPACE FREE OIL FOR BROACHING/RIFLING Tender 2025

Posted

17 Oct 2025, 05:44 pm

Deadline

31 Oct 2025, 06:00 pm

Progress

Issue17 Oct 2025, 05:44 pm
AwardPending
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Quantity

2520

Bid Type

Two Packet Bid

Categories 4

MACHINING AND PROCESSING SERVICES SULPHUR MACHINE CUTTING OIL

Tender Overview

Advanced Weapons And Equipment India Limited of the Department Of Defence Production invites bids for a specialized chlorine and sulphur free neat cutting oil intended for broaching/rifling and boring operations on a machine no FG. The tender encompasses an option-based quantity adjustment allowing up to ±25% variation from the PO quantity with a proportional extension of delivery time. Bidders should note the potential for extended delivery periods and the requirement to align with the original contract rates during option exercises. A firm must review all attached TE conditions and bid conditions, stamping and signing as required. The ATC clarifications include a possible EMD exemption via a Bid Security Declaration and a general tolerance of ±5% on PO quantity. This procurement targets manufacturers or suppliers capable of meeting stringent material and process controls for defense machining environments, with emphasis on traceability and consistency in cutting-oil performance.

Technical Specifications & Requirements

  • Product category: chlorine and sulphur-free neat cutting oil for broaching/rifling and boring operations on machine FG
  • Quantity tolerance: ±5% of PO quantity; option to extend delivery period up to original delivery time when exercising quantity increases
  • Delivery terms: delivery schedule linked to last date of original delivery order; extended time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days
  • ATC/Conditions: EMD exemption possible via Bid Security Declaration; all TE and bid-condition documents to be stamped and signed
  • Documentation: read and comply with all attached terms; ensure proper stamping/signing of documents
  • Flow of contract: rates remain contracted during the extended delivery period; option clause may be exercised within policy limits

Terms, Conditions & Eligibility

  • EMD/Exemption: Bid Security Declaration Certificate may be submitted for EMD exemption
  • Delivery window: delivery period governed by original delivery order date and option-extension calculations
  • Quantity tolerance: ±5% on PO quantity
  • Documentation: stamp and sign TE conditions and Bid Conditions; submit all attached documents
  • Contract terms: increase/decrease quantity up to 25% at placement and during currency; adherence to original contracted rates
  • Compliance: read and sign all ATC clauses; ensure bidder compliance with all conditions
  • Warranty/ATC: any implied warranty or service terms are governed by standard defense procurement practice

Key Specifications

  • Product: chlorine and sulphur-free neat cutting oil for broaching/rifling and boring operations

  • Scope: machine FG operations; defense production context

  • Quantity: ±5% tolerance on PO quantity; potentially up to 25% quantity variation under option clause

  • Delivery: timelines governed by last date of original delivery order; extended delivery based on formula

  • EMD: possible exemption via Bid Security Declaration Certificate

  • Documentation: TE conditions and Bid Conditions must be stamped and signed

Terms & Conditions

  • Quantity variation up to 25% at contract placement and during currency

  • Delivery period calculated with minimum 30 days extension

  • EMD exemption possible with Bid Security Declaration Certificate

Important Clauses

Payment Terms

Not specified in provided data; typical defense procurement terms apply per ATC

Delivery Schedule

Delivery commencement from last date of original delivery order; extended time formula for additional quantity

Penalties/Liquidated Damages

Not explicitly specified; inferred through standard contract practice and ATC

Bidder Eligibility

  • Experience in supplying cutting oils or similar lubricants for defense machining

  • Compliance with defense procurement document stamping/signing requirements

  • Ability to meet delivery timelines and quantity variation terms

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (defense machining/oil applications preferred)

4

Financial statements (last 3 years or as specified in TE conditions)

5

EMD/Security deposit documentation or Bid Security Declaration Certificate for EMD exemption

6

Technical bid documents demonstrating product compliance with chlorine and sulphur-free specification

7

OEM authorizations (if required by tender conditions)

8

Stamped and signed TE condition and Bid Conditions documents

Frequently Asked Questions

How to bid for chlorine free cutting oil tender in DEFENCE PRODUCTION 2025

Bidders must submit stamped TE conditions and Bid Conditions, along with GST, PAN, experience certificates, financial statements, and the EMD exemption form if applicable. Ensure OEM authorizations if required and comply with the option clause allowing ±25% quantity changes.

What documents are required for AW&E India defense oil tender 2025

Required documents include GST certificate, PAN, experience certificates in defense machining, financial statements, EMD or EMD exemption declaration, technical bid demonstrating oil compliance, and stamped TE conditions with bid conditions. OEM authorizations may be needed depending on product specifications.

What are the delivery terms for the oil procurement tender

Delivery starts from the last date of the original delivery order. If quantity increases, extended time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum 30 days. The contractor may be allowed to extend up to the original delivery period.

Is EMD exemption allowed for this AW&E India tender

Yes, bidders may submit a Bid Security Declaration Certificate to seek EMD exemption. Ensure all related TE conditions are stamped and signed and the declaration is properly completed as per ATC.

What standards or certifications are required for the cutting oil

The tender data does not specify exact standards. Bidders should provide documentation demonstrating product compliance and any applicable certifications as per buyer ATC, with emphasis on defense-grade lubricant quality and traceability requirements.

How is quantity variation managed under this tender

The purchaser may increase or decrease quantity by up to 25% at contract placement and during the currency, with corresponding rate adherence. The delivery schedule adjusts based on the extended period calculation and minimum 30 days extension.

What is the submission process for stamped TE conditions

All attached TE conditions and Bid Conditions must be read, stamped, and signed by the bidder. Provide a complete set of stamped documents with the bid, ensuring alignment with the ATC and supplier declarations.