GEM

Bharat Heavy Electricals Limited Servo System & Oil Tender 2025 Rajasthan - ISMS/MSDS, 210 L Drum Packing, 1 Year Guarantee

Posted

30 Oct 2025, 01:37 pm

Deadline

10 Nov 2025, 02:00 pm

Location

HARIDWAR , UTTARAKHAND

Progress

Issue30 Oct 2025, 01:37 pm
AwardPending
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Quantity

6454

Category

SERVO SYSTEM HLP 46

Bid Type

Two Packet Bid

Tender Overview

Bharat Heavy Electricals Limited (BHEL) invites bids for the supply of SERVO SYSTEM components and related oils under the SERVO GEM/HTXX, HLP 46, and related categories. The scope includes 6 items with packaging in 210 Ltr MS Barrels for multiple schedules and IOCL nomenclature where applicable. The tender requires delivery with the possibility of up to ±10% quantity variation and offers early delivery. A one-year guarantee from supply date is mandated, along with MSDS and a final inspection at the CFFP Store. The procurement is structured as a supply contract with option for quantity adjustments during the contract period.

Key Specifications

    • Product names: SERVO SYSTEM components and HLP 46 oil, SERVO GEM/HTXX, OIL MAK TRIPONOL HX, SERVO CUT S OIL
    • Packaging: 210 Ltr MS Barrels for specified schedules
    • Delivery variation: ±10% quantity tolerance during contract
    • Warranty: 1 year from supply date
    • Documentation: MSDS and Test Certificate required

Terms & Conditions

  • EMD to be clarified; GST as per bidder's rate and actuals vs quoted

  • Delivery terms allow quantity variation and early delivery

  • Final acceptance at CFFP Store with Annexure 1 and MSDS

  • Invoices must be GST-compliant in consignee name

Important Clauses

Payment Terms

GST and invoice terms aligned to GeM portal requirements; no fixed advance payment stated

Delivery Schedule

Option to increase quantity by up to 25% at contracted rates; delivery period starts from last date of original DO

Penalties/Liquidated Damages

No explicit LD details provided; adherence to delivery terms and early delivery accepted

Bidder Eligibility

  • Eligibility for supply of SERVO SYSTEM components and oils

  • Capability to provide MSDS and Test Certificates

  • Demonstrated ability to deliver in MS Barrel packaging and IOCL nomenclature

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SERVO SYSTEM HLP 46 SERVO SYSTEM HLP 46 1,260 lt cffp_jaspal_con 60
2 SERVO SYSTEM 220 SERVO SYSTEM 220 420 lt cffp_jaspal_con 60
3 SERVO GEM HTXX SERVO GEM HTXX 182 kg cffp_jaspal_con 60
4 OIL MAK TRIPONOL HX OIL MAK TRIPONOL HX 4,200 lt cffp_jaspal_con 60
5 SERVO CUT S OIL SERVO CUT S OIL 210 lt cffp_jaspal_con 60
6 SERVO GEM 2 SERVO GEM 2 182 kg cffp_jaspal_con 60

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Required Documents

1

PAN Card

2

GSTIN certificate

3

Cancelled Cheque

4

EFT Mandate (certified by bank)

5

MSDS for offered product

6

Test Certificate

7

GST invoice format and GST payment screenshot

8

Annexure 1 (specification document) signed and stamped

9

OEM authorization (if applicable)

Frequently Asked Questions

How to bid for the SERVO SYSTEM tender with IOCL nomenclature in Rajasthan

Bidders should submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate, along with Annexure 1 signed. Include MSDS and Test Certificate, and ensure the quoted Make/Model matches the tender listing. The invoice must be GST-compliant to the consignee GSTIN, and delivery may include ±10% quantity variations.

What documents are required for BHEL servo system procurement in 2025

Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate, MSDS, Test Certificate, GST invoice screenshots on GeM, Annexure 1 signed, and OEM authorization if applicable. Ensure packaging is in 210 Ltr MS Barrels for relevant schedules.

What are the delivery terms for the BHEL servo oil tender

Delivery terms allow early delivery and quantity variation of ±10%. The option clause permits up to 25% quantity increase at contracted rates. Final acceptance occurs at the CFFP Store after testing, with delivery starting from the last date of the original delivery order.

Which standards and certifications are required for the MSDS and test certificates

MSDS must accompany the offered product; a formal Test Certificate is required. While no specific standard code is listed, bidders should provide certifiable documentation showing compliance with product safety and quality expectations for SERVO SYSTEM oils and components.

What is the warranty requirement for the supply contract

A one-year guarantee from the supply date is required for the supplied SERVO SYSTEM items and oils. The warranty period should be clearly stated in the Annexure 1 and supported by the OEM or supplier certification.

How does the GeM GST adjustment work for this tender

GST will be reimbursed as actuals or at the applicable rate, whichever is lower, but capped to the quoted GST percentage. Bidders must determine applicable GST, as the purchaser provides no explicit GST refund beyond standard statutory rules.

What are the payment terms and invoicing requirements for BHEL tender

Invoices must be raised in the consignee’s name with the consignee GSTIN. Upload scanned GST invoice and GST payment screenshot on GeM. There is no fixed advance; terms depend on GeM and supplier agreement with BHEL.

What is the scope of supply in the BHEL SERVO tender

Scope specifies the supply of goods only, covering SERVO SYSTEM components and related oils, with six schedules. Packing in 210 Ltr barrels applies to most schedules, while IOCL nomenclature is acceptable for schedules 1–3, 5–6; schedule 4 accepts equivalent makes.